proxy-2009.htm
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549

SCHEDULE 14A
(Rule 14a-101)

INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION

Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934

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Filed by a Party other than the Registrant o

Check the appropriate box:
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þ    Definitive Proxy Statement
o    Definitive Additional Materials
o    Soliciting Material Pursuant to §240.14a-12

ASTEC INDUSTRIES, INC.
(Name of Registrant as Specified In Its Charter)

 
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

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þ    No fee required.
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ASTEC INDUSTRIES, INC.

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD APRIL 23, 2009



TO THE SHAREHOLDERS:
    
    The Annual Meeting of Shareholders of Astec Industries, Inc., a Tennessee corporation, will be held at the Company’s offices at 4101 Jerome Avenue, Chattanooga, Tennessee, on April 23, 2009, at 10:00 a.m., Chattanooga time, for the following purposes:

   1.
To elect three directors in Class II to serve until the annual meeting of shareholders in 2012, or in the case of each director, until his successor is duly elected and qualified.

2.
To ratify the appointment of Ernst & Young LLP as the Company’s independent registered public accounting firm for the fiscal year 2009.
    
    Only shareholders of record at the close of business on February 20, 2009 are entitled to notice of, and to vote at, the Annual Meeting.  The transfer books will not be closed.  A complete list of shareholders entitled to vote at the Annual Meeting will be available for inspection by shareholders at the Company’s offices from March 24, 2009 through the Annual Meeting.

By Order of the Board of Directors
                                                                                                       
Stephen C. Anderson
Secretary



Dated:  March 5, 2009

WHETHER OR NOT YOU EXPECT TO BE PRESENT AT THE MEETING IN PERSON, YOU MAY VOTE YOUR SHARES VIA A TOLL-FREE TELEPHONE NUMBER OR VIA THE INTERNET OR YOU MAY SIGN, DATE, AND RETURN THE PROXY APPOINTMENT CARD.  IF YOU DO ATTEND THE MEETING, YOU MAY, IF YOU WISH, WITHDRAW YOUR PROXY APPOINTMENT AND VOTE IN PERSON.
 
 
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ASTEC INDUSTRIES, INC.
1725 Shepherd Road
Chattanooga, Tennessee 37421
(423) 899-5898


PROXY STATEMENT
ANNUAL MEETING OF SHAREHOLDERS
April 23, 2009
    The proxy appointment is solicited by and on behalf of the Board of Directors of Astec Industries, Inc. for use at its Annual Meeting of Shareholders to be held on April 23, 2009, and at any adjournments thereof.
 
    On or about March 11, 2009, the Company began mailing to its shareholders a notice containing instructions for voting and how to access this Proxy Statement and the Company’s 2008 Annual Report online, and the Company began mailing a full set of the proxy materials to shareholders who had previously requested delivery of a paper copy of the proxy materials. For information on how to vote your shares or request a paper copy of the proxy materials, see the instructions included on the proxy card or voter instruction form and under “Proxies and Voting” on page 3 of this Proxy Statement.    
 
    Only holders of record of the Company’s Common Stock as of the close of business on February 20, 2009 (the “Record Date”) will be entitled to notice of, and to vote at, the Annual Meeting.  As of the Record Date, there were 22,509,252 shares of Common Stock outstanding and entitled to be voted at the Annual Meeting.  A shareholder is entitled to one vote for each share of Common Stock held.

 
QUORUM AND VOTING REQUIREMENTS
    A majority of the outstanding shares of Common Stock entitled to vote at the Annual Meeting, either present or represented by proxy, constitutes a quorum. A quorum is necessary to conduct business at the Annual Meeting.  You will be considered part of the quorum if you attend the Annual Meeting in person, vote via a toll-free telephone number, vote via the internet or vote by proxy.  Abstentions, broker non-votes and votes withheld from director nominees count as “shares present” at the Annual Meeting for purposes of determining a quorum.
    
    The affirmative vote of the holders of a plurality of the shares of Common Stock represented and entitled to vote at the Annual Meeting at which a quorum is present is required for the election of each of the nominees.  Withholding authority to vote with respect to any one or more nominees will not constitute a vote either for or against such nominee(s).
 
    The approval of any other matter at the Annual Meeting, including the ratification of the independent registered public accounting firm, requires that the votes cast in favor of the matter exceed votes cast opposing the matter.  Abstentions and broker non-votes do not count as votes cast, and therefore will not affect the voting results as to any matter, including the election of directors. A broker non-vote occurs when a broker or other nominee who holds shares for another does not vote on a particular item because the nominee does not have discretionary authority to vote on that item and has not received instructions from the owner of the shares.

 
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PROXIES AND VOTING

    Shareholders have a choice of voting over the internet, by telephone or by using a traditional proxy card.

·  
To vote by internet, go to www.proxyvote.com and follow the instructions there. You will need the 12 digit number included on your proxy card or voter instruction form.

·  
To vote by telephone, registered shareholders should dial (800) 579-1639 and follow the instructions. You will need the 12 digit number included on your proxy card or voter instruction form.

·  
If you received a notice and wish to vote by traditional proxy card, you can request to receive a full set of the proxy materials at no charge through one of the following methods:

1) by internet: www.proxyvote.com

2) by phone: (800) 579-1639

3) by email: sendmaterial@proxyvote.com (your email should contain the 12 digit number in the subject line).

·  
If you choose not to vote by telephone or the internet and request a full set of the proxy materials, please mark your choices on the enclosed proxy card and then date, sign and return the proxy card at your earliest opportunity. If you are a registered shareholder and attend the meeting, you may deliver your completed proxy card in person.
 
    The telephone and internet voting procedures are designed to authenticate votes cast by use of a personal identification number.  These procedures enable shareholders to appoint a proxy to vote their shares and to confirm that their instructions have been properly recorded. If your shares are held in the name of a bank or broker, the availability of telephone and internet voting will depend on the voting processes of the applicable bank or broker; therefore, it is recommended that you follow the voting instructions on the form you receive.
 
    If you properly sign and return your proxy card or complete your proxy via the telephone or internet (and such proxy is not later revoked), your shares will be voted at the Annual Meeting in accordance with the directions given. In voting by proxy with regard to the election of directors, you may vote in favor of all nominees, withhold your votes as to all nominees or withhold your votes as to specific nominees.  In voting by proxy with regard to the proposals to ratify the selection of the independent auditor, you may vote for or against each proposal or abstain from voting.  You should specify your choices when voting by proxy.  If no specific instructions are given with regard to the matters to be voted upon, the shares represented by proxy will be voted “FOR” the election of each of the nominees for director and ”FOR” the ratification of the independent registered public accounting firm.
 
    The appointment of proxy is revocable at any time prior to its exercise at the Annual Meeting by (i) written notice to the Secretary of the Company, (ii) properly submitting to the Company (by mail, telephone or internet) a duly executed proxy appointment bearing a later date, or (iii) attending the Annual Meeting and voting in person.


 
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ELECTION OF DIRECTORS
 
    The Board of Directors of the Company is divided into three classes, with the term of office of each class ending in successive years.  The terms of directors of Class II expire with this Annual Meeting.  The directors of Class III and Class I will continue in office until the 2010 and 2011 annual meetings of shareholders, respectively.  At the present time, there are three directors in Class I, three directors in Class II, and four directors in Class III.  The shareholders are being asked to vote for the election of two directors to serve in Class II.
    
    The persons appointed as proxies will vote the shares represented by the proxy appointment in favor of the election to the Board of Directors of each of the two Class II nominees whose names appear below, unless the authority to vote for any or all of the nominees is withheld or such appointment has previously been revoked.  It is anticipated that management shareholders of the Company will grant authority to vote for the election of all the nominees.  Each Class II director will be elected to hold office until the 2012 annual meeting of shareholders and thereafter until his successor has been duly elected and qualified.  In the event that any nominee is unable to serve (which is not anticipated), the persons appointed as proxies will cast votes for the remaining nominees and for such other persons as they may select.

THE BOARD OF DIRECTORS RECOMMENDS THAT SHAREHOLDERS CHECK “FOR” TO VOTE FOR THE ELECTION OF BOTH OF THE NOMINEES.


RATIFICATION OF APPOINTMENT OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
 
    The Audit Committee of the Board of Directors has appointed Ernst & Young LLP as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2008. Services provided to the Company and its subsidiaries by Ernst & Young LLP in fiscal 2008 are described under “Audit-Related Matters,” below.
 
    We are asking our shareholders to ratify the selection of Ernst & Young LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2009. Although ratification is not required by our Bylaws or otherwise, the Board of Directors is submitting the selection of Ernst & Young LLP to our shareholders for ratification as a matter of good corporate practice.
 
    THE BOARD RECOMMENDS THAT SHAREHOLDERS CHECK “FOR” TO VOTE FOR THE RATIFICATION OF THE APPOINTMENT OF ERNST & YOUNG LLP AS THE COMPANY’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL YEAR 2009.
 
    In the event shareholders do not ratify the appointment, the appointment will be reconsidered by the Audit Committee and the Board of Directors. Even if the selection is ratified, the Audit Committee in its discretion may select a different registered public accounting firm at any time during the year if it determines that such a change would be in the best interests of the Company and our shareholders.


 
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Certain Information Concerning Nominees and Directors
 
    The following table sets forth the names of the nominees and of the Company’s current directors except for Mr. Stafford who is not seeking reelection to the Board of Directors as of the date of the Annual Meeting, their ages, the year in which they were first elected directors, their positions with the Company, their principal occupations and employers for at least the last five years, any other directorships held by them in companies that are subject to the reporting requirements of the Securities Exchange Act of 1934 or any company registered as an investment company under the Investment Company Act of 1940, the number of shares of the Company’s Common Stock beneficially owned by them on February 20, 2009, and the percentage of the 22,509,252 total shares of Common Stock outstanding on such date that such beneficial ownership represents.  For information concerning membership on Committees of the Board of Directors, see “Corporate Governance: Board Committees” below.

NOMINEES FOR DIRECTOR

Class II
 For the Three Year Term Expiring at the 2012 Annual Meeting


Name, Age and
Year First
Elected Director
 
Positions with the Company,
Principal Occupations During
At Least Past Five Years,
and Other Directorships
 
Shares of Common Stock
Beneficially Owned and
Percent of Common
Stock Outstanding1
Daniel K. Frierson
(67)
(1994)
 
Mr. Frierson has been the Chief Executive Officer of The Dixie Group, Inc., a public company in the floor-covering manufacturing business, since 1979 and has served as Chairman of the Board of such company since 1987. Mr. Frierson also serves as a director on the board of Louisiana-Pacific Corporation.
 
6,9272  
 
 --
         
Glen E. Tellock
(48)
(2006)
 
Mr. Tellock has been the President and CEO of the Manitowoc Company since May 2007. He was also elected as Chairman of the Board in February 2009. Previously he served as Senior Vice President of the Manitowoc Company since 1999 and President and General Manager of Manitowoc Crane Group since 2002. Prior to joining Manitowoc in 1991, Mr. Tellock served as Financial Planning Manager with the Denver Post Corporation and as Audit Manager with Ernst and Whitney.
 
2,225  
 
--


 
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MEMBERS OF THE BOARD OF DIRECTORS
CONTINUING IN OFFICE

Class I
For the Three Year Term Expiring at the 2011 Annual Meeting


Name, Age and
Year First
Elected Director
 
Positions with the Company,
Principal Occupations During
At Least Past Five Years,
and Other Directorships
 
Shares of Common Stock
Beneficially Owned and
Percent of Common
Stock Outstanding1
William D. Gehl
(62)
(1999)
 
Mr. Gehl has served as a member of the Board and Chief Executive Officer of Gehl Company, a company engaged in the manufacturing of compact construction equipment, since 1987 and 1992, respectively. Mr. Gehl assumed the additional position of Chairman of the Board of Gehl Company in 1996. Mr. Gehl also serves as a member of the Board of Freight Car America, a public company engaged in the manufacturing of aluminum coal cars and other railroad freight cars.
 
283  
 
--
         
Ronald F. Green
(61)
(2002)
 
Mr. Green serves as Chairman of Advatech, LLC, a leading supplier of pollution control systems for power plants. Prior to joining Advatech, Mr. Green served as Senior Vice President of USEC, Inc., a leading producer of commercial nuclear reactor fuel. Prior to Joining USEC, from 2002 to 2003, Mr. Green was the President of Green and Associates, LLC and President of Power Measurement Technology, Inc. From 2001 to 2002, Mr. Green served as President of FPL Energy, a wholesale electricity generator. Prior to joining FPL Energy in November 2001, Mr. Green was President of Duke Engineering and Services, Inc. and Chief Operating Officer of Duke Solutions, Inc.
 
9,5463  
 
 --
         
Phillip E. Casey
(66)
(2005)
 
Mr. Casey was elected to the position of Chairman of the Board of Gerdau Ameristeel in 2005 and previously served as President, Chief Executive Officer and Director of this publicly traded steel manufacturer from 1994 to 2005. From 1994 until 2005, Mr. Casey also served in various industry leadership roles as a Director, Member of the Executive Committee and Chairman of the Steel Manufacturers Association (SMA), a leading industry trade organization.
 
3,027  
 
--


 
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Class III
Term Expiring at the 2010 Annual Meeting

Name, Age and
Year First
Elected Director
 
Positions with the Company,
Principal Occupations During
At Least Past Five Years,
and Other Directorships
 
Shares of Common Stock
Beneficially Owned and
Percent of Common
Stock Outstanding1
J. Don Brock
(70)
(1972)
 
Dr. Brock has been President of the Company since its incorporation in 1972 and assumed the additional position of Chairman of the Board in 1975. He earned his Ph.D. degree in mechanical engineering from the Georgia Institute of Technology. Dr. Brock also serves as a director and a member of the Audit Committee of The Dixie Group, Inc., a public company in the floor-covering manufacturing business. Dr. Brock is the father of Benjamin G. Brock, President of Astec, Inc. and Dr. Brock and Thomas R. Campbell, Group Vice President – Mobile Asphalt Paving and Underground, are first cousins.
 
2,680,9704  
 
11.9%
         
W. Norman Smith
(69)
(1982)
 
Mr. Smith was appointed Group Vice President – Asphalt in December 1998 and also served as the President of Astec, Inc., a subsidiary of the Company, from November 1994 through October 2006. Previously, he served as the President of Heatec, Inc., a subsidiary of the Company, since 1977.
 
262,3865  
 
1.2%
         
William B. Sansom
(67)
(1995)
 
Mr. Sansom has served as the Chairman and Chief Executive Officer of H.T. Hackney Co., a diversified wholesale grocery, gas and oil, and furniture manufacturing company, since 1983. Formerly, Mr. Sansom served as the Tennessee Commissioner of Transportation from 1979 to 1981, and as the Tennessee Commissioner of Finance and Administration from 1981 to 1983. Mr. Sansom was appointed to the Tennessee Valley Authority board and elected Chairman in March 2006. Mr. Sansom also serves as a director on the boards of First Horizon National Corporation and Mid-American Apartment Communities.
 
15,9356  

 
 --

 
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Class III
Term Expiring at the 2010 Annual Meeting
Continued


Name, Age and
Year First
Elected Director
 
Positions with the Company,
Principal Occupations During
At Least Past Five Years,
and Other Directorships
 
Shares of Common Stock
Beneficially Owned and
Percent of Common
Stock Outstanding1
Thomas W. Hill
(53)
(2008)
 
Mr. Hill is the former Chief Executive Officer of Oldcastle, Inc. the North American arm of CRH, Plc, one of the world’s leading building materials companies based in Dublin, Ireland. Mr. Hill has served on the CRH Board of Directors since 2002. Before becoming CEO of Oldcastle, Inc. in July 2006, Mr. Hill ran the Materials Group as its CEO for 15 Years. Mr. Hill started his career in 1980 with CRH as a Financial Analyst at Amcor in Ogden, Utah. In 1982 he served as Vice President and General Manager of Westile in Katy, Texas. In 1986 he became Vice President of Development for Oldcastle, Inc.
 
502
 
--
___________________
1  The amounts of the Company’s Common Stock beneficially owned are reported on the basis of regulations of the Securities and Exchange Commission governing the determination of beneficial ownership of securities.  The beneficial owner has both voting and dispositive power over the shares of Common Stock, unless otherwise indicated.  As indicated, certain of the shares included are beneficially owned by the holders by virtue of their ownership of rights to acquire such shares pursuant to options to purchase Common Stock, deferred stock rights and restricted stock units.  Unless indicated in the table, the number of shares included in the table as beneficially owned by a director or nominee does not exceed one percent of the Common Stock of the Company outstanding on February 20, 2009.
 
2  Includes 3,266 stock options to purchase shares of Common Stock that are currently exercisable or will become exercisable within 60 days after February 20, 2009.  Also includes 661 deferred stock rights that each represents the right to receive one share of Common Stock within 30 days of termination of service as a director. 
 
3  Includes 2,063 stock options to purchase shares of Common Stock that are currently exercisable or will become exercisable within 60 days after February 20, 2009.
 
4  Includes 48,475 shares held in a residuary trust over which shares Mr. Brock has control as trustee.  Also includes 118,686 stock options to purchase shares of Common Stock that are currently exercisable or will become exercisable within 60 days after February 20, 2009, and 27,000 restricted stock units that convert to shares of Common Stock on a future designated date, subject to earlier settlement upon retirement.
 
5  Includes 82,030 stock options to purchase shares of Common Stock that are currently exercisable or will become exercisable within 60 days after February 20, 2009, and 9,300 restricted stock units that convert to shares of Common Stock on a future designated date, subject to earlier settlement upon retirement.  Also includes 171,056 shares held in a revocable living trust over which Mr. Smith is trustee.
 
6  Includes 13,721 stock options to purchase shares of Common Stock that are currently exercisable or will become exercisable within 60 days after February 20, 2009.

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CORPORATE GOVERNANCE

Independent Directors
 
    The Company's Common Stock is traded in the Nasdaq National Market under the symbol "ASTE."  The Nasdaq requires that a majority of the directors be “independent directors,” as defined in the Rule 4200(a)(15) of the National Association of Securities Dealers Marketplace Rules (the “Nasdaq Rules”).  Generally, a director does not qualify as an independent director if the director (or in some cases, members of the director’s immediate family) has, or in the past three years has had, certain material relationships or affiliations with the Company, its external or internal auditors, or other companies that do business with the Company.  The Board has affirmatively determined by resolution that directors (or nominees) Casey, Frierson, Gehl, Green, Hill, Sansom and Tellock, which represents a majority of the directors, have no other direct or indirect relationships with the Company and therefore are independent directors on the basis of the Nasdaq Rules and an analysis of all facts specific to each director. The Board has affirmatively determined by resolution that during fiscal year 2009, the Company must have two or more regularly scheduled executive session meetings attended solely by these independent directors.
 
    The independent members of the Board of Directors have selected Mr. Sansom as the Lead Independent Director. Among other duties, as Lead Independent Director, Mr. Sansom will preside over, coordinate and develop the agenda for executive sessions of the independent directors, and consult with the Chairman of the Board over Board and committee meeting agendas, Board meeting schedules and the flow of information to the Board.

Board Meetings and Attendance
 
    The Company’s expectation is that all directors attend all meetings of the Board of Directors and committees on which they serve and the annual meeting of shareholders.  The Board has affirmatively determined by resolution that it encourages all members of the Board to attend each annual meeting of shareholders, particularly those directors who are nominees for election at any such meeting.  During 2008, the Board of Directors held six meetings, and the Board’s committees held the meetings described below.  Each incumbent director attended at least 75% of the aggregate of: (1) the total number of meetings of the Board of Directors held during the period for which he has been a director; and (2) the total number of meetings held by all committees of the Board on which he served during the periods that he served.  All of the Company’s directors were in attendance at the Company’s 2008 annual meeting of shareholders.

Board Committees
 
    During 2008, the Company’s Board of Directors had an Executive Committee, an Audit Committee, a Compensation Committee and a Nominating and Corporate Governance Committee.  Certain information regarding the Board’s committees is set forth below.

Executive Committee
 
    The Executive Committee is authorized to act on behalf of the Board of Directors on matters that may arise between regular meetings of the Board upon which the Board of Directors would be authorized to act.  During 2008, the members of the Executive Committee were Dr. Brock (Chairman) and Messrs. Smith and Frierson.  The Executive Committee did not meet during 2008, but took necessary actions during the year through consents by the Executive Committee.   The current members of the Executive Committee are Dr. Brock (Chairman) and Messrs. Smith and Frierson.

 
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Audit Committee
 
    The Audit Committee, established in accordance with Section 3(a)(58)(a) of the Exchange Act, annually reviews and recommends to the Board the firm to be engaged as outside auditors for the next fiscal year, reviews with the outside auditors the plan and results of the auditing engagement, reviews the scope and results of the Company’s procedures for internal auditing and inquires as to the adequacy of the Company’s internal accounting controls.  Messrs. Tellock (Chairman), Sansom, Gehl, and Casey were members of the Audit Committee during all of 2008.  Mr. Hill was added to the committee effective December 11, 2008.  During 2008, the Audit Committee held nine meetings.  The current members of the Audit Committee are Messrs. Tellock (Chairman), Sansom, Gehl, Casey and Hill.  The Chairman of the Audit Committee, Mr. Tellock, has been designated by the Board as the Audit Committee financial expert.   All members of the Audit Committee are independent (as independence is defined in the Nasdaq Rules).  The Board of Directors has adopted a written charter for the Audit Committee.

Compensation Committee
 
    The Compensation Committee is authorized to evaluate, determine and approve the compensation of our executive officers, including our named executive officers, to consider and recommend to the full Board the executive compensation policies of the Company and to administer the Company’s stock incentive plans.  In 2008, the members of the Compensation Committee were Messrs. Gehl (Chairman), Green and Casey with Mr. Hill being added as a committee member effective December 11, 2008.  During 2008, the Compensation Committee held two meetings. The current members of the Compensation Committee are Messrs. Gehl (Chairman), Green, Casey and Hill.  All members of the Compensation Committee are independent (as independence is defined in the Nasdaq Rules).  The Compensation Committee does not have a charter.
 
    The Compensation Committee’s primary processes for establishing and overseeing executive compensation can be found in the Compensation Discussion and Analysis section beginning on page 16 of this proxy statement.  Mr. Brock, our chief executive officer, generally attends Compensation Committee meetings but is not present for the executive sessions or for any discussion of his own compensation.  Mr. Brock gives the Compensation Committee a performance assessment and compensation recommendation for each of the other named executive officers. Those recommendations are then considered by the Compensation Committee.  Directors’ compensation is established by the Board of Directors.

Compensation Committee Interlocks and Insider Participation
 
    During 2008, none of the members of the Compensation Committee had any relationship with the Company requiring disclosure under Item 404 of Regulation S-K, and none of our executive officers served on the compensation committee (or equivalent), of the board of directors of another entity whose executive officer(s) served on our Board of Directors or our Compensation Committee.  None of the members of the Compensation Committee was an officer or employee of the Company during 2008 or at any time in the past.

Nominating and Corporate Governance Committee
    
    The Nominating and Corporate Governance Committee interviews, evaluates, nominates and recommends individuals for membership on the Company’s Board and committees thereof, and is responsible for establishing corporate governance policies and principles to be applicable to the Company and periodically re-evaluating such policies and guidelines for the purpose of suggesting amendments to them if appropriate.  During 2008, the members of the Nominating and Corporate Governance Committee were Messrs. Frierson (Chairman), Sansom, Tellock and Green.  During 2008, the Nominating and Corporate Governance Committee did not meet, but took necessary actions by consent.  The current members of the Nominating and Corporate Governance Committee are Messrs. Frierson (Chairman), Sansom, Tellock and Green.  All members of the Nominating and Corporate Governance Committee are independent (as independence is defined in the Nasdaq Rules).

 
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  The Nominating and Corporate Governance Committee was formerly known as the Nominating Committee.  In March 2004, the Board of Directors expanded the Committee’s duties to include certain functions related to the corporate governance of the Company and, as a result, the Nominating Committee was renamed the Nominating and Corporate Governance Committee.  The Nominating and Corporate Governance Committee acts under a written charter adopted by the Board of Directors.   A copy of the Nominating and Corporate Governance Committee’s charter is available on the Company’s website at www.astecindustries.com.

Director Nominating Process
    
    The Nominating and Corporate Governance Committee will consider written recommendations from shareholders for Company nominees to the Board.  A shareholder who wishes to recommend a person to the Committee for nomination by the Company must submit a written notice by mail to the Nominating and Corporate Governance Committee c/o the Corporate Secretary, Astec Industries, Inc. at 1725 Shepherd Road, Chattanooga, Tennessee 37421.  Such a written recommendation must be received no later than 90 days in advance of the annual meeting of shareholders and should include (i) the candidate’s name, business address and other contact information, (ii) a complete description of the candidate’s qualifications, experience and background, as would be required to be disclosed in the proxy statement pursuant to Regulation 14A of the Securities Exchange Act of 1934, as amended, (iii) a signed statement by the candidate in which he or she consents to being named in the proxy statement as a nominee and to serve as a director if elected, (iv) a signed statement authorizing the Company to perform a background search on the candidate and (v) the name and address of the shareholder(s) of record making such a recommendation.
 
    The Nominating and Corporate Governance Committee recommends nominees for election to the Board based on a number of qualifications, including but not limited to, independence, character and integrity, financial literacy, level of education and business experience, sufficient time to devote to the Board, and a commitment to represent the long-term interests of the Company’s shareholders. There are no differences in the manner in which the Nominating and Corporate Governance Committee evaluates a candidate that is recommended for nomination for membership on the Company’s Board by a shareholder.  The Nominating and Corporate Governance Committee has not received any recommended nominations from any of the Company’s shareholders in connection with the Annual Meeting.
 
    The Nominating and Corporate Governance Committee identifies potential Company nominees for director through a variety of business contacts, including current executive officers, directors, community leaders and shareholders as a source for potential Board candidates.  The Committee may, to the extent it deems appropriate, retain a professional search firm and other advisors to identify potential nominees for director.
 
    The Nominating and Corporate Governance Committee evaluates candidates to the Board by reviewing their biographical information and qualifications.  If the Nominating and Corporate Governance Committee determines that a candidate is qualified to serve on the Board, such candidate is interviewed by at least one member of the Nominating and Corporate Governance Committee and the Chief Executive Officer.  Members of the Board also have an opportunity to interview qualified candidates. As described above, the Committee will also consider candidates recommended by shareholders.  The Nominating and Corporate Governance Committee then determines, based on the background information and the information obtained in the interviews, whether to recommend to the Board that the Company nominate a candidate for approval by the shareholders to fill a directorship.  With respect to an incumbent director whom the Nominating and Corporate Governance Committee is considering as a potential nominee for re-election, the Committee reviews and considers the incumbent director’s service to the Company during his or her term, including the number of meetings attended, level of participation, and overall contribution to the Company in addition to such person’s biographical information and qualifications.
 
    In evaluating candidates to the Board, the Nominating and Corporate Governance Committee also takes into account the skill sets that are needed to balance and complement the skill sets of other candidates and members of the Board, and the skills and expertise of a candidate that facilitate the Company’s compliance with the rules of the Securities and Exchange Commission and the National Association of Securities Dealers.

 
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    The Board is nominating two individuals for election as Directors, both of whom are current Directors.  The Nominating and Corporate Governance Committee recommended each of the two nominees to the Board.

Shareholder Communications
 
    The Board of Directors has unanimously adopted a process to facilitate written communications by shareholders to the Board. Shareholders wishing to write to the Board of Directors of the Company or a specified director or committee of the Board should send correspondence to the Secretary of the Company, Astec Industries, Inc. at 1725 Shepherd Road, Chattanooga, Tennessee 37421.  All written communications received in such manner from shareholders of the Company shall be forwarded to the members of the Board of Directors to whom the communication is directed or, if the communication is not directed to any particular member(s) or committee of the Board of Directors, the communication shall be forwarded to all members of the Board of Directors.


COMMON STOCK OWNERSHIP OF MANAGEMENT
 
    The following table sets forth the beneficial ownership of the Company’s Common Stock, as of February 20, 2009, by (i) the Named Executive Officers and (ii) the Company’s directors and executive officers as a group.

Name
 
Shares Beneficially Owned1
 
Percent of Class
 
J. Don Brock
 
2,680,9702
 
11.9%
 
F. McKamy Hall
 
8,4003
 
--
 
Thomas R. Campbell
 
12,0004
 
--
 
Joseph P. Vig
 
7,9375
 
--
 
W. Norman Smith
 
262,3866
 
1.2%
 
     
 
 
 
 
All executive officers and directors as a group
 
3,148,5507
 
14.0%
 
___________________
1  The amounts of the Company’s Common Stock beneficially owned are reported on the basis of regulations of the Securities and Exchange Commission governing the determination of beneficial ownership of securities.  The beneficial owner has both voting and dispositive power over the shares of Common Stock, unless otherwise indicated.  As indicated, certain of the shares included are beneficially owned by the holders by virtue of their ownership of rights to acquire such shares pursuant to options to purchase Common Stock, deferred stock rights and restricted stock units.  Unless indicated in the table, the number of shares included in the table as beneficially owned by a director or nominee does not exceed one percent of the Common Stock of the Company outstanding on February 20, 2009.
 
Mr. Brock is the president and chief executive officer of the company.  The shares beneficially owned by Mr. Brock include 48,475 shares held in a residuary trust over which shares Mr. Brock has control as trustee.  Also includes 118,686 stock options to purchase shares of Common Stock that are currently exercisable or will become exercisable within 60 days after February 20, 2009, and 27,000 restricted stock units that convert to shares of Common Stock on a future designated date, subject to earlier settlement upon retirement.
 
3  Mr. Hall is the principal financial officer of the Company.  The shares beneficially owned by Mr. Hall include 5,000 stock options to purchase shares of Common Stock that are either currently exercisable or will become exercisable within 60 days after February 20, 2009, and 3,000 restricted stock units that convert to shares of Common Stock on a future designated date, subject to earlier settlement upon retirement.

 
12

 


4  Mr. Campbell is the Group Vice President of the Mobile Asphalt Paving and Underground segments of the Company.  The shares beneficially owned by Mr. Campbell include 12,000 stock options to purchase shares of Common Stock that are either currently exercisable or will become exercisable within 60 days after February 20, 2009.
 
5  Mr. Vig is Group Vice President of the AggRecon Group and also serves as President of Kolberg-Pioneer, Inc.  The shares beneficially owned by Mr. Vig include 791 shares of Common Stock held in the Company’s 401(k) plan and 7,146 stock options to purchase shares of Common Stock that are either currently exercisable or will become exercisable within 60 days after February 20, 2009.
 
6  Mr. Smith is the group vice president of the Company’s Asphalt segment.  The shares beneficially owned by Mr. Smith include 82,030 stock options to purchase shares of Common Stock that are currently exercisable or will become exercisable within 60 days after February 20, 2009, and 9,300 restricted stock units that convert to shares of Common Stock on a future designated date, subject to earlier settlement upon retirement.  Beneficially owned shares also include 171,056 shares held in a revocable living trust.
 
7  Includes 354,269 shares that the directors and executive officers have the right to acquire pursuant to currently exercisable options or options exercisable within 60 days after February 20, 2009 under the Company’s stock option plans.  Such shares are issuable upon exercise of such options and are assumed to be outstanding for purposes of determining the percent of shares owned by the group.  Also includes 6,022 shares of Common Stock held in the Company’s 401(k) Plan, 661 deferred rights to shares of Common Stock and 41,800 restricted stock units which convert to shares of Common Stock on a future designated date, subject to earlier settlement upon retirement.


 
13

 


COMMON STOCK OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
 
    The following table sets forth the beneficial ownership of the Company’s Common Stock, as of February 20, 2009, with respect to the only persons who are known by the Company to be the beneficial owners of more than 5% of the outstanding shares of the Company’s Common Stock.

Name and Address of
Beneficial Owner
 
Shares Beneficially
 Owned 1
 
Percent of Class
 
J. Don Brock
Astec Industries, Inc.
4101 Jerome Avenue
Chattanooga, Tennessee 37407
 
2,680,9702
 
11.9%
 
           
Neuberger Berman LLC
       605 Third Avenue
       New York, New York 10158-3698
 
2,394,7603
 
10.6%
 
           
Lynne W. Brock
6454 Howard Adair Road
Chattanooga, Tennessee 37416
 
1,618,3724
 
7.2%
 
           
Barclays Global Investors NA
        45 Fremont Street
        San Francisco, CA 94105-2228
 
1,245,0805
 
5.5%
 
___________________
1 The amounts of the Company’s Common Stock beneficially owned are reported on the basis of regulations of the Securities and Exchange Commission governing the determination of beneficial ownership of securities.  The beneficial owner has both voting and dispositive power over the shares of Common Stock, unless otherwise indicated.
 
2  Includes 48,475 shares held in a residuary trust over which shares Mr. Brock has control as trustee.  Also includes 118,686 stock options to purchase shares of Common Stock that are currently exercisable or will become exercisable within 60 days after February 20, 2009, and 27,000 restricted stock units that convert to shares of Common Stock on a future designated date, subject to earlier settlement upon retirement.
 
3  The number of shares reported and the information included in this footnote were derived from an amendment to Schedule 13G filed with the SEC on February 12, 2009 jointly by Neuberger Berman Inc., Neuberger Berman, LLC, Neuberger Berman Management LLC and Neuberger Berman Equity Funds.  According to the Schedule 13G, (i) Neuberger Berman Inc. beneficially owns 2,394,760 shares, with shared dispositive power over all such shares, sole voting power over 160 shares and shared voting power over 2,037,022 shares; (ii) Neuberger Berman, LLC beneficially owns 2,394,760 shares, with shared sole dispositive power over all such shares, sole voting power over 160 shares and shared voting power over 2,037,022 shares, (iii) Neuberger Berman Management LLC beneficially owns 2,037,022 shares, with shared voting and dispositive power over all such shares, and (iv) Neuberger Berman Equity Funds beneficially owns 2,028,322 shares, with shared voting and dispositive power over all such shares.
 
4  The information shown is derived from account statements of Lynne W. Brock, which were provided on February 20, 2009 by her investment broker at Stifel, Nicolaus & Company, Inc.

14

5  The number of shares reported and the information included in this footnote were derived from a Schedule 13G filed with the SEC on February 5, 2009 jointly by Barclays Global Investors, NA, Barclays Global Fund Advisors, and Barclays Global Investors, Ltd.  According to the Schedule 13G, (i) Barclays Global Investors, NA beneficially owns 460,044 shares, with sole dispositive power over all such shares and sole voting power over 398,804 shares; (ii) Barclays Global Fund Advisors beneficially owns 771,956 shares, with sole dispositive power over all such shares and sole voting power over 547,503 shares; and (iii) Barclays Global Investors, Ltd. beneficially owns 13,080 shares, with sole dispositive power over all such shares and sole voting power over 520 shares.





 
15

 

COMPENSATION DISCUSSION AND ANALYSIS

Overview
 
    In the paragraphs that follow, we will give an overview and analysis of our compensation programs and policies, the material compensation decisions we have made under those programs and policies, and the material factors that we considered in making those decisions.  This section includes, among other things, an explanation of the overall objectives of our compensation program, what it is designed to reward, and each element of the compensation that we pay.  Later in this proxy statement under the heading “Executive Compensation” you will find a series of tables containing specific information about the compensation earned or paid in 2008 to the following individuals, who we refer to as our named executive officers:

·  
J. Don Brock, our president and principal executive officer;
·  
F. McKamy Hall, our vice president and principal financial officer;
·  
Thomas R. Campbell, the group vice president of our Mobile Asphalt and Underground groups;
·  
W. Norman Smith, the group vice president of our Asphalt group; and
·  
Joseph P. Vig, the group vice president of our AggRecon group and president of Kolberg-Pioneer, Inc.

    The discussion below is intended to help you understand the detailed information provided in those tables and put that information into context within our overall compensation program.

Objectives of our Compensation Program
 
    Our objectives with respect to the Company’s executive compensation program are to:

·  
attract and retain qualified personnel that are  critical to the Company’s long-term success and the creation of shareholder value;
·  
create a strong link between executive officer compensation and the Company’s annual and long-term financial performance; and
·  
encourage the achievement of Company performance by utilizing a performance-based incentive structure.
 
    In order to be effective, we believe our executive compensation program should meet the needs of the Company, our employees and our shareholders.  We seek to provide direct compensation that is competitive within the marketplace, and believe that a portion of total compensation should be performance-based and in the form of equity awards.

How we Determine and Assess Executive Compensation
 
    Our Compensation Committee of the Board of Directors, composed entirely of independent directors, determines and approves the compensation of our executive officers, including our named executive officers.  Our Compensation Committee is also responsible for making recommendations to the Board with respect to the Company’s executive compensation policies and the adoption of stock and benefit plans.  Mr. Brock, our President, makes recommendations to the Compensation Committee regarding the compensation for our named executive officers other than himself.

 
16

 

 
    Our Compensation Committee’s policy is to set senior executive pay at sufficiently competitive levels to attract, retain, and motivate highly talented individuals to contribute to our goals, objectives, and overall financial success.  We believe that the Company’s executive compensation program provides an overall level of compensation opportunity that is competitive within the construction equipment manufacturing industry, as well as with a broader group of companies of comparable size and complexity.   Actual compensation levels may be greater or less than average competitive levels in similar companies based upon annual and long-term Company performance, as well as individual performance.
 
    In 2005, the Company engaged the services of a compensation consultant, Towers Perrin, and instructed them to conduct a market analysis and to assist the Company in developing a long-term incentive plan.  We then considered the compensation levels, programs and practices of certain other companies to assist us in setting our executive compensation so that it would be market competitive.  The peer group compiled by Towers Perrin in 2005 consisted of the companies listed below, each of which are road-building and related equipment manufacturing companies or companies that have substantial large equipment manufacturing businesses.  We believe that we compete to varying degrees for business and talent with the companies in this peer group.
 
Actuant
Gehl Co.
Alamo Group, Inc.
Graco
Bucyrus International, Inc.
IDEX
Cascade Corp.
Milacron
Columbus McKinnon
Nordson
Dresser-Rand Group Inc.
Thermadyne Holdings
Gardner Denver
Xerium Technologies
 
    While we reviewed peer group data compiled by Towers Perrin for informational purposes, we did not formally target specific levels of pay relative to the external market.   Instead, the Committee used the information as a guide in establishing an executive compensation program that reinforces our business objectives and ensures that pay is aligned with short-term and long-term performance results.  Although we did not conduct a specific peer group review during 2008, we continue to build on and develop the compensation program that was initiated in 2005 without significant deviation.
 
    While market competitiveness is important, it is not the only factor we consider when establishing compensation opportunities of our named executive officers.  Actual pay decisions are made following a review and discussion of the financial and operational performance of our businesses, individual performance, retention concerns and internal pay equity.

Elements of Our Compensation Program
 
    The Company’s executive officer compensation program is comprised of base salary, annual cash incentive compensation, and long-term incentive compensation in the form of equity grants.  We also provide our executive officers certain perquisites and executive benefits, including contributions to the Company’s Supplemental Executive Retirement Plan, as well as other benefits that are generally available to all employees of the Company, including medical and 401(k) plans.

17

Base Salary
 
    Base salary is the fixed component of our named executive officers’ total direct compensation, as opposed to at-risk compensation based on performance.  The Compensation Committee reviews base salaries on an annual basis, and approves salary levels after a subjective assessment of a number of factors.  These factors include the Company’s performance for the previous year, the executive officer’s individual performance for the previous year,  the executive officer’s future potential, the executive officer’s scope of responsibilities and experience and competitive salary practices.
 
    Based upon the above factors, the Compensation Committee approved 2008 base salary increases for our named executive officers other than Mr. Vig by 2.8% to 3.8% over 2007 base salary levels.  In recognition of his promotion to Group VP of the AggRecon Group during 2008, Mr. Vig’s 2008 base salary increased 10.1% over his 2007 base salary.
 
    The Compensation Committee did not increase the salaries of our named executive officers as of January 1, 2009.

Annual Cash Incentive Compensation
 
    Annual cash incentive compensation rewards an executive officer’s individual performance as well as the overall performance of the Company for a given year.  These profit sharing payments for Messrs. Brock, Hall, Smith and Campbell, each of whom is employed at the Astec Industries, Inc. level, are discretionary, but are generally consistent with the percent distributions earned by our subsidiary Presidents.  For 2008, Messrs. Brock, Hall, Smith and Campbell received discretionary profit sharing distributions of 50%, 33%, 48% and 48% of their base salaries, respectively.
 
    Mr. Vig, who is employed as President at one of our operating subsidiaries in addition to his role as Group Vice President of the AggRecon Group, earns his annual incentive compensation pursuant to a performance-based formula based on the following factors, which we believe are the key indicators of proper capital management and are critical to our short-term success:

Performance Metric
 
2008 Target
Minimum
 
2008 Target
Maximum
 
Return on Capital Employed
 
10%
 
14%
 
           
Cash Flow on Capital Employed
 
10%
 
14%
 
 
    In addition to these performance metrics, certain goals relating to the operating subsidiary’s safety record are considered.  If the maximum target is met, the executive officer will earn a profit sharing distribution of up to 50% of base salary.  Mr. Vig received a distribution equal to 50% of his base salary pursuant to the above-described formula for executive officers of an operating subsidiary.

Long-Term Incentive Compensation
 
    The Company provides long-term incentives to its executive officers through its 2006 Incentive Plan, which permits the grant of various equity based awards, including stock options, stock appreciation rights, restricted stock and performance awards that are payable in stock.  The program is designed to create a strong and direct link between executive officer pay and shareholder return and to enable executive officers to develop and maintain a long-term position in the Company’s common stock.  Awards are granted at our discretion based on Company performance, individual performance and the employee’s position with the Company.
 
    In August 2006, our Compensation Committee reserved an aggregate of 700,000 shares of our common stock for providing incentives to management, including our named executive officers, over a five–year period beginning in fiscal year 2006.  Each year that the Company and/or its subsidiaries meet established performance expectations, key members of management will be awarded restricted stock units.  In addition, management will receive an additional award if the cumulative performance over the five-year period exceeds the cumulative goals.
 
18

    Messrs. Brock, Hall, Campbell and Smith’s performance targets for 2007 and 2008 were, and for the next two years will be, based entirely on the performance of the Company as a whole, with performance targets based on net income and return on capital employed. The performance targets must be met in order to earn the restricted stock units.  The performance targets were developed with the assistance of a compensation consultant, Towers Perrin, in 2005.  Annual net income targets were set at levels which would increase annual net income of the existing Astec companies by 75% over the 5-year period and which would result in a return on capital employed of at least 14%. Meeting these income targets would allow the Company to achieve its goal of increasing its total net income by 100% over the 5-year period with the other 25% net income growth to come from acquisitions.  Although it will require continuously improving performance in order to regularly meet the performance targets, the Compensation Committee believes that it is reasonably likely that at least a majority of the performance targets will be met. The number of shares allocated to Messrs. Brock, Hall, Campbell and Smith were developed with the assistance of the outside consultant with final approval being given each year by the Compensation Committee.
 
    Mr. Vig’s performance targets for 2007 and 2008 were, and for the next two years will be, based 75% upon the performance of the subsidiary of which he is president and 25% based upon the performance of the Company as a whole.  The performance targets must be met in order to earn the restricted stock units.  The performance targets for the Company’s subsidiaries were also developed with the assistance of a compensation consultant, Towers Perrin, in 2005.  Annual net income targets were set at levels which would increase each subsidiary’s annual net income by approximately 10% per year during the 5-year period and which would result in a return on capital employed of at least 14%.
 
    Based on the performance results noted above, effective February 28, 2008, the Compensation Committee approved the grant of the restricted stock units earned for 2007 and allocated such restricted stock units to our management, including our named executive officers.  The number of earned restricted stock units allocated to each named executive officer is as follows: Mr. Brock, 9,000; Mr. Hall, 1,000; Mr. Campbell, 3,100; Mr. Smith, 3,100; and Mr. Vig, 2,200.  Based on the performance results noted above, effective February 28, 2009, the Compensation Committee approved the grant of the restricted stock units earned for 2008 and allocated such restricted stock units to our management, including our named executive officers.  The number of earned restricted stock units allocated to each named executive officer is as follows: Mr. Brock, 9,000; Mr. Hall, 1,000; Mr. Campbell, 3,100; Mr. Smith, 3,100; and Mr. Vig, 2,150.   The restricted stock units vest five years from the date they are granted or upon retirement of the grantee after reaching age 65 if earlier.

Perquisites and other Executive Benefits
 
    Executive officers are eligible for certain perquisites and additional benefits that are not available to all employees but that are available to many management level employees, including premiums for term life insurance for the Company’s CEO, Mr. Brock.  In addition, our executive officers are eligible for benefits under our Supplemental Executive Retirement Plan (SERP).  The SERP provides additional benefits to individuals whose retirement benefits are affected by the limit on the maximum amount of compensation which may be taken into account under the qualified pension and 401(k) plans and provides additional benefits on annual profit sharing distributions not recognized under the qualified plans. Additional details regarding perquisites and other benefits provided to our named executive officers are disclosed in the Summary Compensation Table and described in the accompanying narrative.
 
    We believe the perquisites and additional benefits provided to our named executive officers are reasonable in light of industry practices and competitive with the perquisites provided to executive officers within our peer group.  We review the perquisites provided to our executive officers on an annual basis to ensure that we are providing benefits that align with our overall compensation goal of providing competitive compensation to our executive officers that maximizes the interests of our shareholders.

19

Other Factors Affecting Compensation

Tax Deductibility Under Section 162(m)
 
    In establishing pay levels for our named executive officers, the Committee considers the impact of Section 162(m) of the Internal Revenue Code on the amount of compensation deductible by the Company.  Under current tax law, Section 162(m) imposes a $1 million limit (per “covered employee”) that a publicly traded company can deduct for compensation paid to the CEO and four other most highly compensated executive officers employed as of the end of any fiscal year.  This limitation does not apply to pay that qualifies as “performance-based compensation” (as defined under Section 162(m)).  In order to qualify as “performance-based”, compensation must, among other things, be based solely on the attainment of pre-established objective goals under a shareholder approved plan, with no positive discretion permitted when determining award payouts.
 
    While annual incentive program is discretionary and therefore does not qualify as “performance-based compensation” under Section 162(m), the Committee generally seeks to structure long-term incentive arrangements for named executive officers to qualify for full tax deductibility under Section 162(m).  Our current long-term incentive program provides for annual grants of restricted stock units that are earned by the named executive officers based entirely on the Company’s achievement of pre-established performance goals.  Any options and stock appreciation rights granted under the 2006 Incentive Plan will be exempt from the deduction limit of 162(m).  The Compensation Committee may designate any other award granted under the 2006 Incentive Plan as performance based in order to make the award fully deductible.  However, the Committee reserves the right to make awards outside of these plans or to provide compensation that does not qualify for full tax deductibility under Section 162(m) when deemed appropriate.

Accounting Considerations
 
    The Company considers the accounting implications of all aspects of its executive compensation program.  As a result of the provisions of SFAS 123R, we do not expect accounting treatment of differing forms of equity awards to vary significantly and, therefore, accounting treatment is not expected to have a material effect on our selection of forms of equity compensation.  In addition, accounting treatment is just one of many factors impacting plan design and pay determinations.  Our executive compensation program is designed to achieve the most favorable accounting and tax treatment possible as long as doing so does not conflict with intended plan design or program objectives.

Additional Executive Compensation Policies

Stock Ownership Guidelines
 
    The Company encourages executive stock ownership but does not currently have formal guidelines in place.  The Committee will periodically monitor executive officer stock ownership levels to determine whether ownership requirements are warranted.

 
20

 


EXECUTIVE COMPENSATION

Summary Compensation Table
 
    This table provides information regarding compensation paid to or earned by our named executive officers for the fiscal years ended December 31, 2006, December 31, 2007 and December 31, 2008.

Name and Principal Position
 
Year
 
Salary
($)
 
Profit Sharing Distribu-tion ($)
 
Stock Awards
 ($) (1)
 
Option Awards ($)
 
Non-Equity Incentive Plan Compensation ($) (2)
 
All Other Compensation ($) (3)
 
Total ($)
 
J. Don Brock
Chairman of the Board and President (PEO)
 
2008
2007
2006
 
545,000
530,000
500,000
 
275,000
275,000
250,000
 
502,468
433,898
193,867
 
--
--
53,570
 
--
--
--
 
133,952
124,336
131,074
 
1,456,420
1,363,234
1,128,511
 
                                     
F. McKamy Hall
VP, Chief Financial Officer and Treasurer (PFO)
 
2008
2007
2006
 
228,000
220,000
213,000
 
75,000
75,000
55,000
 
55,829
59,894
9,858
 
--
--
17,857
 
--
--
--
 
43,360
40,307
32,252
 
402,189
395,201
327,967
 
                                     
    W. Norman Smith,
    Group VP, Asphalt
 
2008
2007
2006
 
250,000
243,000
235,000
 
120,000
120,000
115,000
 
106,192
144,684
71,546
 
--
--
35,713
 
--
--
--
 
54,515
48,259
41,492
 
530,707
555,943
498,751
 
                         
 
         
Thomas R. Campbell
Group VP, Mobile Paving & Underground
 
 
2008
2007
2006
 
250,000
244,400
235,000
 
120,000
120,000
115,000
 
94,011
41,041
7,093
 
--
--
35,713
 
--
--
--
 
45,523
48,708
37,984
 
509,534
454,149
430,790
 
         
 
                         
    Joseph P. Vig
    Group VP, AggRecon &
    President, Kolberg-Pioneer (4)
 
2008
 
 
 
197,516
 
--
 
70,403
 
--
 
100,000
 
36,991
 
404,910
 
                                     


 
21

 

_________________
(1)    
Beginning in August 2006, we authorized and reserved an aggregate number of unallocated shares of common stock to be awarded to approximately 100 employees, including our named executive officers, as stock performance awards pursuant to a long-term incentive program under our 2006 Incentive Plan.  Each year that the Company and/or its subsidiaries meet established performance expectations, key members of management will be awarded restricted stock units.  Restricted stock units were granted in March 2007, February 2008 and February 2009 based on performance in the prior year.  The program also provides for additional awards subject to five year cumulative performance to be granted in 2011.
 
As prescribed by SFAS 123R, we record compensation expense over the vesting period, beginning in the year the participant’s service is performed, even though the specific awards are not granted until shortly after each year end.  Amounts shown for 2008 represent the portion of the total fair value of the restricted stock units granted in 2007, 2008 and 2009, plus those anticipated to be granted in 2011 based on expected cumulative five year performance, recognized by the Company as an expense in our 2008 financial statements.  Amounts shown for 2007 represent the portion of the total fair value of the restricted stock units granted in 2007 and 2008 recognized by the Company as an expense in our 2007 financial statements.  Amounts shown for 2006 represent the portion of the total fair value of the restricted stock units granted in 2007 recognized by the Company as an expense in our 2006 financial statements.  The fair value of awards of restricted stock units was determined by reference to the market price of the underlying shares on the grant date and in accordance with Financial Accounting Standards Board Statement of Financial Accounting Standards No. 123 (revised 2004) Share Based Payment (which we refer to as SFAS 123R), disregarding for this purpose the estimate of forfeitures related to service-based vesting conditions.  For more information regarding the restricted stock units granted to our named executive officers, please see our Compensation Discussion and Analysis set forth in this proxy statement.
 
 (2)    
Reflects the dollar value of the profit sharing distribution earned based on the formula discussed in the Compensation Discussion and Analysis beginning on page 16 of this proxy statement.
 
(3)    
Amounts included in this column for 2008 include the following:

   
Brock
 
Hall
 
Smith
 
Campbell
 
Vig
 
Employer contribution to 401(k) plan
  $ 6,900   $ 6,900   $ 6,900   $ 6,900   $ 6,900  
                                   
Employer contribution to SERP
    81,625     30,100     36,825     36,954     28,291  
                                   
Premiums for term life insurance
    23,570     --     --     --     --  
                                   
Tax gross up on perks
    14,142     --     --     --     --  
                                   
Personal use of automobile costs
    2,619     6,360     6,117     1,669     1,800  
                                   
Compensation for unused vacation
    5,096     --     4,673     --     --  

          (4)          Mr. Vig was not one of our named executive officers prior to 2008.


 
22

 

Grants of Plan-Based Awards for Fiscal Year 2008

The following table sets forth individual grants of awards made to each named executive officer during fiscal year 2008.

Name
 
Grant Date
 
Estimated Future Payouts
Under Non-Equity Incentive
Plan Awards (1)
 
All
Other
Stock
Awards:
Number of Shares
of Stock
or Units
 
Grant
Date
Fair
Value
of Stock
and Option
Awards
 
         
Threshold
($)
 
Target
$
 
Maximum
$
 
(#) (2)
 
(3)
 
Mr. Brock
  2-28-08   --   --   --   9,000   346,680  
                             
Mr. Hall
  2-28-08   --   --   --   1,000   38,520  
                             
Mr. Smith
  2-28-08   --   --   --   3,100   119,412  
                             
Mr. Campbell
  2-28-08   --   --   --   3,100   119,412  
                             
Mr. Vig
  2-28-08   1   100,000   100,000   2,200   84,744  
______________________
(1)    
Represents potential threshold, target and maximum payout opportunities for financial performance in 2008 under the annual profit sharing plan in place for Mr. Vig.
 
(2)     
Represents restricted stock units granted under our 2006 Incentive Plan based on 2007 performance.  Awards based on 2008 performance were granted in February 2009 and will be reflected in the Grants of Plan Based Awards for Fiscal Year 2009 table in next year’s proxy statement. The restricted stock units vest five years from the date they are granted or upon the retirement of the grantee after reaching age 65 if earlier.
 
(3)     
Represents the aggregate grant date fair value of each restricted stock unit award. The grant date fair value of the awards is determined pursuant to SFAS 123R.
 

 
23

 


Outstanding Equity Awards at 2008 Fiscal Year-End
 
    This table discloses outstanding stock option and stock awards for the named executive officers as of December 31, 2008.

   
  Option Awards
 
Stock Awards
 
Name
 
Number of Securities Underlying Unexercised Options (#) Exercisable
(1)
 
Number of Securities Underlying Unexercised Options (#) Unexercisable
 
Option Exercise Price
($)
 
Option Expiration Date
 
Number of Shares or Units of Stock That Have
Not Vested
 
Market Value of Shares or Units of Stock That Have Not Vested
($) (4)
 
Mr. Brock
  46,929   --   29.594  
3/8/2009
  9,0002   281,970  
    46,435   --   25.500  
3/5/2010
  9,0003   281,970  
    25,322   --   19.430  
3/6/2015
  --   --  
                           
Mr. Hall
  5,000   --   29.594  
3/8/2009
  1,0002   31,330  
                    1,0003   31,330  
                           
Mr. Smith
  46,079   --   25.500  
3/5/2010
  3,1002   97,123  
    21,097   --   14.500  
1/1/2012
  3,1003   97,123  
    14,854   --   19.430  
3/6/2015
  --   --  
                           
Mr. Campbell
  12,000   --   25.500  
3/5/2010
  3,1002   97,123  
        --           3,1003   97,123  
        --           --   --  
                           
Mr. Vig
  2,000   --   25.50  
3/5/2010
  2,0002   62,660  
    5,146       19.43  
3/6/2015
  2,2003   68,926  
____________________
(1)     
All stock options were awarded under the 1998 Long-Term Incentive Plan.  All options are fully vested.
 
(2)     
Reflects restricted stock units granted under our 2006 Incentive Plan. The restricted stock units vest as to 100% of the units on March 8, 2012, which is the fifth anniversary of the grant date, or upon the retirement of the executive after reaching age 65, if earlier.
 
(3)     
Reflects restricted stock units granted under our 2006 Incentive Plan. The restricted stock units vest as to 100% of the units on February 28, 2013, which is the fifth anniversary of the grant date, or upon the retirement of the executive after reaching age 65, if earlier.
 
(4)     
 Reflects the value calculated by multiplying the number of restricted stock units by $31.33, which was the closing price of our common stock on December 31, 2008, the last trading day in our 2008 fiscal year.

 
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Option Exercises and Stock Vested in Fiscal Year 2008
 
    This table discloses stock options which were exercised during 2008. No stock awards held by our named executive officers vested in 2008.

   
Option Awards
 
Stock Awards
 
Name
 
Number of Shares
Acquired on
Exercise
(#)
 
Value
Realized on
Exercise
($)
 
Number of
Shares Acquired
on Vesting
(#)
 
Value Realized
on Vesting
($)
 
(a)
 
(b)
 
(c) (1)
 
(d)
 
(e)
 
Mr. Brock
  --   --   --   --  
Mr. Hall
  --   --   --   --  
Mr. Smith
  136,757   1,269,782   --   --  
Mr. Campbell
  44,849   183,562   --   --  
Mr. Vig
  2,000   7,052   --   --  
________________________________
(1)     
Reflects the market price of our common stock on the date of exercise, minus the exercise price of the stock options.
 



 
25

 

Nonqualified Deferred Compensation for Fiscal Year 2008

Name
 
Executive Contributions in Last FY
($)
 
Registrant Contributions in Last FY
($)
 
Aggregate
Earnings
(Losses) in
Last FY
($)
   
Aggregate Withdrawals/
Distributions
($)
 
Aggregate
Balance
at Last
FYE
($)
(a)
 
(b)
 
(c) (1)
 
(d) (2)
   
(e)
 
(f) (3)
Mr. Brock
  --   81,625   (264,187 )   --   1,183,118
Mr. Hall
  --   30,100   (114,364 )   --   472,328
Mr. Smith
  --   36,825   (139,769 )   --   593,525
Mr. Campbell
  --   36,954   19,860     --   807,117
Mr. Vig
  --   28,291   (34,281 )   --   129,928
____________________
(1)     
Reflects the annual company contributions made to the Supplemental Executive Retirement Plan (SERP) accounts of the named executive officers in an amount equal to 10% of the executive’s total compensation, as defined in the plan.  These amounts are reflected in the Summary Compensation Table in the “All Other Compensation” column.
 
(2)     
Reflects the aggregate earnings credited to the executive’s account during 2008, which include interest and other earnings based on the investment elections of the executive.  All investment elections provide market returns and there were no preferential or above-market earnings that would be required to be included in the Summary Compensation Table in the "Change in Pension Value and Nonqualified Deferred Compensation Earnings" column.
 
(3)     
To the extent that a participant was a named executive officer in prior years, executive and Company contributions included in the “Aggregate Balance at Last FYE” column have been reported as compensation in the Summary Compensation Table for the applicable year.
 
    The Astec Industries, Inc. Supplemental Executive Retirement Plan (SERP) provides a fully vested retirement benefit to our named executive officers upon their termination of employment with the Company.
 
    During a participant’s employment, the Company contributes 10%, unless specified otherwise by the Board, of such participant’s compensation (which includes base salary and annual profit sharing distribution but excludes certain amounts, such as an amount realized from the exercise of a stock option) to each named executive officer’s SERP account. This amount is credited with earnings or losses based on the rate of return on the Participant’s investment elections, which include money market funds, mutual funds, and Company common stock, and are generally the same investment choices available under our 401(k) plan.
 
    Upon separation from service, the Company will pay the participant a single lump sum in cash equal to the amount in his or her SERP account. A participant may elect to receive payment in annual installments, not to exceed 10 years. If a participant dies before receiving the lump sum payment, or, in the case of an annual installment election, before receiving all installments, the SERP account balance will be distributed to his or her survivor in a single lump sum as soon as practicable following the participant’s death.

 
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    Accelerated withdrawal is not permitted except in certain limited circumstances specified in the plan. The Company may terminate the SERP at any time but must pay participants the account value as determined under the SERP.

Potential Payments Upon Termination or Change-in-Control
 
    As a matter of business philosophy, the Company generally does not enter into employment agreements or severance agreements with the Company’s senior executive officers, including the named executive officers.  In the event of a termination without cause or resignation without good reason, or a change in control of the Company, the Company would consider at that time based on the circumstances whether to enter into any arrangements providing for payments to our named executive officers.
 
    Our 2006 Incentive Plan provides that awards will vest and become fully-exercisable, either immediately or at the end of any applicable performance year, in the event of a termination due to the death, disability or retirement of the individual.  In addition, in the event of a change in control where the surviving entity does not assume or otherwise equitably convert the awards, outstanding awards vest and become fully exercisable as of the end of the month immediately preceding the change in control.  In addition, our Compensation Committee has the discretion to fully vest awards under the 2006 Incentive Plan upon termination of employment or a change in control, even if such events do not automatically trigger vesting under the plan.
 
    All outstanding options or stock awards under our 1998 Long-Term Incentive Plan are fully vested and currently exercisable.  Thus, they would not be impacted in the event of death, disability or termination of employment or a change in control of the Company.
 
    The following table sets forth the number and value (based upon the fair market value of Astec stock on December 31, 2008) of restricted stock units held by the named executive officers as of December 31, 2008 that would have vested and converted to shares of common stock upon a termination of employment as of such date under the specified circumstances.

   
Restricted stock units vesting upon death,
 disability, retirement or change in control
Name
 
(#)
 
($)
Mr. Brock
  18,000   563,940
Mr. Hall
  2,000   62,660
Mr. Smith
  6,200   194,246
Mr. Campbell
  6,200   194,246
Mr. Vig
  4,200   131,586
 
 
    The amounts shown in the table above do not include payments and benefits to the extent they are provided on a non-discriminatory basis to salaried employees generally upon termination of employment including accrued salary, vacation pay, regular pension benefits, welfare benefits and 401(k) and nonqualified deferred compensation distributions. Amounts that would be distributed pursuant to our SERP for retirement eligible executives are indicated in the Nonqualified Deferred Compensation Plan table above.

 
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    DIRECTOR COMPENSATION
 


Name
(a)(1)
 
Fees Earned or
Paid in Cash ($)
(b) (2)
 
Stock Awards
($)
(c) (3)
 
Option Awards ($)
(d) (4)
 
Total ($)
(h)
Phillip E. Casey
  20,500   28,000   --   48,500
Daniel K. Frierson
  11,000   28,000   --   39,000
William D. Gehl
  22,500   28,000   --   50,500
Ronald F. Green
  14,000   28,000   --   42,000
Thomas W. Hill
  4,500   14,000   --   18,500
William B. Sansom
  22,000   28,000   --   50,000
Robert G. Stafford
  10,000   --   --   10,000
Glen E. Tellock
  25,500   28,000   --   53,500
____________________
(1)
Mr. Brock and Mr. Smith, two of our named executive officers, served as directors of the Company during 2008 but are excluded from this section since they received no compensation as directors of the Company.  Mr. Hill became a Director of the Company effective July 23, 2008.  Additionally, the compensation shown for Mr. Stafford, who retired from his executive position with the Company in July 2008, is for his duties as a Director subsequent to his retirement as an executive officer.
 
(2)      
Reflects attendance fees for the various Board and Committee meetings attended.
 
(3)      
Reflects the dollar amount recognized by the Company for financial reporting purposes relating to common stock granted as payment of the director’s annual retainer, with respect to Messrs. Casey, Green, Hill, Sansom and Tellock, and deferred stock granted as payment of the director’s annual retainer, with respect to Messrs. Frierson and Gehl.  The fair value of awards of common stock and deferred stock was determined by reference to the market price of the underlying shares on the grant date and in accordance with SFAS 123R.  The dollar values shown above equal the full grant date fair value of the awards.
 
The following table shows the aggregate number of deferred stock awards held by each director who is not a named executive officer as of December 31, 2008:

Director
 
Deferred Stock Awards
Mr. Casey
 
--
Mr. Frierson
 
3,918
Mr. Gehl
 
8,939
Mr. Green
 
--
Mr. Hill
 
--
Mr. Sansom
 
--
Mr. Stafford
 
--
Mr. Tellock
 
--
Mr. Stafford
 
--


 
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(4)     
None of the directors were issued option awards during 2008.  The following table shows the aggregate number of options held by each director who is not a named executive officer as of December 31, 2008:

Director
 
Options
Mr. Casey
  --
Mr. Frierson
  3,266
Mr. Gehl
  --
Mr. Green
  2,063
Mr. Hill
  --
Mr. Sansom
  13,721
Mr. Stafford
  14,854
Mr. Tellock
  --

Material Terms of Director Compensation Plan
 
    Our director compensation plan provides for both cash and equity compensation for our non-employee directors.  The principal features of the director compensation plan as in effect for 2008 are described below.  We review director compensation on an annual basis.

Annual Retainers.  All non-employee directors receive an annual board retainer fee of $28,000 which they can individually elect to receive in the form of cash, stock, deferred stock or stock options each year.  In addition, the director compensation plan provides for the following supplemental annual retainers:

   
2008(1)
Audit Committee member
  $ 4,000
Compensation Committee member
    2,000
Nominating and Corporate Governance Committee member
    2,000
___________________
(1)    
These fees for 2008 were paid to the appropriate directors in February 2009.

Meeting Fees.  Our director compensation plan provides for meeting fees for non-employee directors as follows:
 
·  
$1,500 for each board meeting;
·  
$1,000 for each committee meeting attended; and
·  
$500 additional fee to the audit committee chairman for each audit committee meeting attended.
 
Equity Awards.  In accordance with the Company's Non-Employee Directors Stock Incentive Plan, the Company's non-employee directors may elect to receive their annual retainer in the form of cash, shares of common stock, deferred stock or stock options. If the director elects to receive common stock, whether on a current or deferred basis, the number of shares to be received is determined by dividing the dollar value of the annual retainer by the fair market value of the common stock on the date the retainer is payable.
 

 
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    Non-employee directors may elect to defer the receipt of common stock received as payment of the annual retainer until the earlier of (i) his or her termination of service as a director, or (ii) another designated date at least three years after the date of such deferral election. If any dividends or other rights or distributions of any kind are distributed to stockholders prior to the non-employee director's receipt of his or her deferred shares, an amount equal to the cash value of such distribution will be credited to a deferred dividend account for the non-employee director. The deferred dividend account will provide the non-employee director with the right to receive additional shares of common stock having a fair market value as of the date of the dividend distribution equal to the cash value of the distributions.
 
    Non-employee directors may also elect to receive stock options in payment of the annual retainer. If the director elects to receive stock options, the number of options to be received is determined by dividing the dollar value of the annual retainer by the Black-Scholes value of an option on the date the retainer is payable. The options will be fully exercisable on the date of grant.

COMPENSATION COMMITTEE REPORT
 
    The Compensation Committee of the Company has reviewed and discussed the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K with management and, based on such review and discussions, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in the Company’s Annual Report on Form 10-K for the year ended December 31, 2008 and in this proxy statement.

COMPENSATION COMMITTEE

William D. Gehl (Chairman)
Ronald F. Green
Phillip E. Casey
Thomas W. Hill
 
    This Report of the Compensation Committee shall not be deemed to be incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed filed under such acts.



REPORT OF THE AUDIT COMMITTEE
 
    Decisions and recommendations regarding the financial reporting procedures of the Company are made by the Audit Committee of the Board of Directors, which was comprised of Messrs. Casey, Gehl, Tellock, and Sansom during the entire 2008 year and Mr. Hill beginning on December 11, 2008.  The following report is not subject to incorporation by reference in any filings made by the Company with the Securities and Exchange Commission under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended.
 
    We, as a committee of the Board of Directors, oversee the Company’s financial reporting process on behalf of the Board of Directors.  We operate under a written charter adopted by the Board of Directors on March 13, 2000, and amended and restated on each of October 24, 2002 and March 11, 2004.  This report reviews the actions we have taken with regard to the Company’s financial reporting process during 2008 and the Company’s audited consolidated financial statements as of December 31, 2008 included in the Company’s Annual Report on Form 10-K.

 
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    In March 2004, the Board designated us to also serve as the Company’s Qualified Legal Compliance Committee (“QLCC”) in accordance with SEC rules and regulations. In our capacity as the QLCC, we are responsible for handling reports of a material violation of the securities laws or a breach of a fiduciary duty by the Company, its officers, directors, employees, or agents. In our capacity as the QLCC, we have the authority and responsibility to inform the Company’s Chief Executive Officer of any violations.  We can determine whether an investigation is necessary and can take appropriate action to address these reports.  If an investigation is deemed necessary or appropriate, we have the authority to notify the Board, initiate an investigation and retain outside experts.
 
    We are composed solely of independent directors, as that term is defined in Rule 4200(a)(15) by the Nasdaq Rules, and as independence for audit committee members is defined in the Nasdaq Rules.  None of the committee members is or has been an officer or employee of the Company or any of its subsidiaries or has engaged in any business transaction or has any business or family relationship with the Company or any of its subsidiaries or affiliates. Our Chairman, Mr. Tellock, has been designated by the Board as our financial expert.  Mr. Tellock is independent of management, as such term is used in item 7(d)(3)(iv) of Schedule 14A under the Securities Exchange Act of 1934, as amended.
 
    The Company’s management has the primary responsibility for the Company’s financial statements and reporting process, including the systems of internal controls.  The Company’s outside auditors are responsible for performing an independent audit of the Company’s consolidated financial statements in accordance with generally accepted auditing standards and issuing a report thereon.  Our responsibility is to monitor and oversee these processes and to recommend annually to the Board of Directors the accountants to serve as the Company’s outside auditors for the coming year.
 
    We have implemented procedures to ensure that during the course of each fiscal year we devote the attention that we deem necessary or appropriate to fulfill our oversight responsibilities under our charter.  To carry out our responsibilities, we met nine times during 2008.
 
    In fulfilling our oversight responsibilities, we reviewed with management the audited financial statements to be included in the Company’s Annual Report on Form 10-K for 2008 including a discussion of the quality (rather than just the acceptability) of the accounting principles, the reasonableness of significant judgments and the clarity of disclosures in the financial statements.
 
    We reviewed with the Company’s outside auditors during 2008, Ernst & Young LLP, as to their judgments about the quality (rather than just the acceptability) of the Company’s accounting principles and such other matters as are required to be discussed with us under Statement on Auditing Standards No. 61, Communication with Audit Committees, with respect to the time such auditor was performing services for the Company.  In addition, we discussed with Ernst & Young LLP their independence from management and the Company, including the matters in the written disclosures required of Ernst & Young LLP by the Public Company Accounting Oversight Board independence and ethics rule, Rule 3526 Communication with Audit Committee Concerning Independence, that we received with respect to the time such auditor was performing services for the Company.  We also considered whether the provision of services during 2008 by Ernst & Young LLP that were unrelated to their audit of the financial statements referred to above and to their reviews of the Company’s interim financial statements during 2008 was compatible with maintaining Ernst & Young LLP’s independence with respect to the time such auditor was performing services for the Company.
 
    Additionally, we discussed with the Company’s internal and independent auditors the overall scope and plan for their respective audits.  We met with the outside auditors, with and without management present, to discuss the results of their examinations, their evaluations of the Company’s internal controls and the overall quality of the Company’s financial reporting.

 
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    In reliance on the reviews and discussions referred to above, we recommended to the Board of Directors that the audited financial statements be included in the Company’s Annual Report on Form 10-K for 2008 for filing with the Securities and Exchange Commission.

AUDIT COMMITTEE

Glen E. Tellock, Chairman
Phillip E. Casey
William D. Gehl
William B. Sansom
Thomas W. Hill


February 27, 2009


TRANSACTIONS WITH RELATED PERSONS
 
    The Company recognizes that transactions between the Company and any of its related persons (as such term is defined in Item 404(a) of Regulation S-K) can present potential or actual conflicts of interest or create the appearance that Company decisions are based on considerations other than the best interests of the Company and its shareholders.  Therefore, as a general matter, it is the Company’s preference to avoid such transactions.  Nevertheless, the Company recognizes that there are situations where such transactions may be in, or may not be inconsistent with, the best interests of the Company.  Therefore, the Company has adopted a written policy with respect to related person transactions which requires either the Company’s Audit Committee or the Company’s Compensation Committee to review and, if appropriate, to approve or ratify any such transactions.  Pursuant to the Company’s written policy, any transaction in which the Company is or will be a participant and the amount involved exceeds $120,000, and in which any of the Company’s related persons had, has or will have a direct or indirect material interest, must be reviewed, and if appropriate, approved or ratified by either the Audit Committee or the Compensation Committee.
 
    Benjamin G. Brock served as the Vice President of Sales for Astec, Inc., a wholly-owned subsidiary of the Company, since January 2003 and, since November 1, 2006, has served as the President of Astec, Inc. with annual compensation at market rates of approximately $262,000 in salary and annual profit sharing.  Mr. Brock is Dr. Don Brock’s son.  Thomas R. Campbell has served as Group Vice President of Mobile Asphalt Paving and Underground since 2001 with compensation at market rates in excess of $120,000 per year, as disclosed on the Summary Compensation Table.  Mr. Campbell and Dr. Don Brock are first cousins.  The Audit Committee has reviewed and approved or ratified these transactions.


SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
 
    Section 16(a) of the Securities Exchange Act of 1934, as amended, requires the Company’s directors, executive officers and persons who own beneficially more than 10% of the Company’s Common Stock to file reports of ownership and changes in ownership of such stock with the Securities and Exchange Commission, and to furnish the Company with copies of all Section 16(a) forms they file.  In addition, Item 405 of Regulation S-K requires the Company to identify in this Proxy Statement any person that may have failed to file a Section 16(a) form in a timely manner.  Based solely upon information provided to the Company by each such person, the Company believes that its directors, executive officers and greater than 10% shareholders complied during fiscal 2008 with all applicable Section 16(a) filing requirements.




 
32

 

AUDIT MATTERS
 
    Ernst & Young LLP served as the Company’s independent registered public accounting firm from June 15, 2006 until December 31, 2008.  Ernst & Young LLP is serving as the independent registered public accounting firm for the Company for the current calendar year.
 
    Representatives of Ernst & Young LLP are expected to be present at the Annual Meeting and will have an opportunity to make a statement if they so desire and will be available to respond to appropriate questions.

Fees Paid to the Independent Registered Public Accounting Firm
 
    The following tables present fees for professional audit services rendered by Ernst & Young LLP for the audit of the Company’s annual financial statements for the years ended December 31, 2008 and 2007, and fees billed for other services rendered by Ernst & Young LLP during those periods.

   
2008
   
2007
 
 
Audit Fees1
  $ 1,575,000     $ 1,655,380  
 
Audit-Related Fees2
    99,700       11,336  
 
Tax Fees3
    99,125       112,728  
 
All Other Fees
    2,325       3,000  
 
Total:
  $ 1,776,150     $ 1,782,444  




__________________________
 
Audit Fees consisted of professional services performed for the audit of the Company’s annual financial statements and the required review of financial statements included in the Company’s Form 10-Q filings, as well as fees for subsidiary audits.
 
 
Audit-Related Fees consisted of audits of financial statements of employee benefit plans and accounting assistance.
 
 
Tax Fees consisted of fees for tax compliance and tax consulting services.


 
33

 

Audit Fee Approval
 
    The percentage of fees paid to Ernst & Young LLP for audit fees, audit-related fees and tax fees that were approved by the Company’s Audit Committee was 100% in fiscal 2007 and fiscal 2008.

Audit Committee Pre-Approval Policy
 
    Since October 24, 2002, the Company’s Audit Committee has approved all fees for audit and non-audit services of the Company’s independent registered public accounting firm prior to engagement.  It is the policy of the Audit Committee, as set forth in the Audit Committee Charter, to pre-approve, to the extent required by applicable law, all audit and non-audit services provided to the Company by its independent registered public accounting firm. In accordance with applicable law, the Audit Committee may delegate to one or more designated members of the Audit Committee the authority to grant the required pre-approvals, provided that the decisions of any member(s) to whom such authority is delegated to pre-approve an activity shall be presented to the full Audit Committee at its next regularly scheduled meeting. The Audit Committee has delegated to each of its members the authority to grant the required pre-approvals for any engagement that does not exceed twenty-five thousand dollars ($25,000).

Audit Committee Review
 
    The Company’s Audit Committee has reviewed the services rendered and the fees billed by Ernst & Young LLP for the fiscal year ended December 31, 2008.  The Audit Committee has determined that the services rendered and the fees billed last year that were not related to the audit of the Company’s financial statements are compatible with the independence of Ernst & Young LLP as the Company’s independent registered public accounting firm.

SOLICITATION OF PROXIES
 
    The costs of soliciting proxy appointments will be paid by the Company.  The Company’s directors, officers and employees may solicit proxies in person or by telephone, mail, facsimile, internet or otherwise, but they will not receive additional compensation for their services.  The Company may request brokers holding stock in their names, or the names of nominees, to forward proxy soliciting material to the beneficial owners of such stock and will reimburse such brokers for their reasonable expenses.

CERTAIN MATTERS RELATING TO PROXY MATERIALS AND ANNUAL REPORTS
 
 
    The delivery rules regarding proxy statements and annual reports may be satisfied by delivering a single copy of a proxy statement and annual report or notice of availability of these materials to an address shared by two or more shareholders. This method of delivery is referred to as “householding.” Currently, the Company is not householding for registered shareholders, but brokers, dealers, banks or other entities which hold Common Stock in “street name” for beneficial owners of Common Stock and which distribute proxy statements and annual reports or notice of availability of these materials they receive to beneficial owners may be householding. Such brokers, dealers, banks or other entities may deliver only one proxy statement and annual report or notice of availability to certain multiple shareholders who share an address, unless the Company or such other distributor has received contrary instructions from one or more of those shareholders. The Company undertakes to deliver promptly upon request a separate copy of the proxy statement and/or annual report or notice of availability of these materials to a shareholder at a shared address to which a single copy of these documents was delivered. If you hold shares of Common Stock as a registered shareholder and prefer to receive separate copies of a proxy statement or annual report or notice of availability either now or in the future, please send a written request to the Corporate Secretary, Astec Industries, Inc. at 1725 Shepherd Road, Chattanooga, Tennessee 37421. Shareholders who hold Common Stock through a broker, dealer, bank or other entity, who share an address and are receiving multiple copies of annual reports or proxy statements or notices of availability and who prefer to receive a single copy of such material, either now or in the future, can request delivery of a single copy of a proxy statement, annual report and/or or notice of availability, as requested, by contacting such broker, dealer, bank or other entity.

 
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    Our annual report and proxy will also be available on the web prior to our annual meeting.  Once posted, you will be able to access, view and download this year’s Annual Report and Proxy Statement on the web at http://materials.proxyvote.com/046224.

OTHER MATTERS
 
    Management does not know of any other matters to be brought before the meeting other than those referred to above.  If any matters which are not specifically set forth in the form of proxy appointment and this Proxy Statement properly come before the meeting, the persons appointed as proxies will vote thereon in accordance with their best judgment.


SHAREHOLDER PROPOSALS
 
    Proposals of shareholders of the Company, made pursuant to Rule 14a-8 of the Securities Exchange Act of 1934, as amended, intended to be presented for consideration at the 2010 Annual Meeting of Shareholders of the Company must be received by the Company at its principal executive offices on or before November 11, 2009 in order to be included in the Company’s Proxy Statement and Form of Proxy Appointment relating to the 2010 Annual Meeting of Shareholders.
 
    Any other matter proposed by shareholders to be discussed at the 2010 Annual Meeting of Shareholders may be so discussed if (i) the proposal is received by the Company on or before January 25, 2010 and (ii) the Company in its sole discretion and in accordance with applicable law, approves discussion of the matter at the 2010 Annual Meeting of Shareholders.  Any shareholder proposal not received prior to January 25, 2010 will be considered untimely and, if such proposal is nonetheless presented at the 2010 Annual Meeting of Shareholders, then the proxy holders will be able to vote your shares on any such proposal to the extent authorized by Rule 14a-4(c) under the Securities Exchange Act of 1934, as amended.

INFORMATION INCORPORATED BY REFERENCE
 
    The Company’s financial statements and other financial information for the fiscal year ended December 31, 2008, may be found in the Company’s 2008 Annual Report, which has been made available to all shareholders. The 2008 Annual Report does not form any part of the material for the solicitation of proxies.

ANY SHAREHOLDER WHO HAS NOT RECEIVED A COPY OF OUR MOST RECENT ANNUAL REPORT ON FORM 10-K, INCLUDING THE FINANCIAL STATEMENTS AND THE FINANCIAL STATEMENT SCHEDULES AS FILED WITH THE SEC SHALL BE FURNISHED A COPY WITHOUT CHARGE UPON WRITTEN REQUEST. PLEASE DIRECT YOUR WRITTEN REQUEST TO THE CORPORATE SECRETARY, ASTEC INDUSTRIES, INC. AT 1725 SHEPHERD ROAD, CHATTANOOGA, TENNESSEE 37421.






 
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