GENESEE & WYOMING INC.
SCHEDULE 14A
(RULE 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE
SECURITIES
EXCHANGE ACT OF 1934
Filed by the Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
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o Preliminary
Proxy Statement |
o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2)) |
þ Definitive Proxy
Statement |
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o Definitive
Additional Materials |
o Soliciting
Material Pursuant to Section 240.14a-12 |
GENESEE & WYOMING INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement if other than
Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(1) and 0-11. |
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(1) |
Title of each class of securities to which transaction applies: |
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(2) |
Aggregate number of securities to which transaction applies: |
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(3) |
Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (set forth the amount on
which the filing fee is calculated and state how it was
determined): |
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(4) |
Proposed maximum aggregate value of transaction: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by
Exchange Act Rule 0-11(a)(2) and identify the filing for which
the offsetting fee was paid previously. Identify the previous
filing by registration statement number, or the Form or Schedule
and the date of its filing. |
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(1) |
Amount Previously Paid: |
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(2) |
Form, Schedule or Registration Statement No.: |
GENESEE & WYOMING INC.
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
May 18, 2005
The Annual Meeting of Stockholders of Genesee & Wyoming
Inc. will be held at the Rye Town Hilton, 699 Westchester
Avenue, Rye Brook, New York, 10573 on Wednesday, May 18,
2005 at 10:00 a.m., local time, for the following purposes:
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to elect two directors; |
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to ratify the selection of PricewaterhouseCoopers LLP as our
independent registered public accounting firm for our fiscal
year ending December 31, 2005; and |
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to transact such other business as may properly come before our
Annual Meeting or any adjournments or postponements of that
meeting. |
Our Board of Directors has fixed the close of business on
March 22, 2005 as the record date for the determination of
stockholders entitled to notice of and to vote at our Annual
Meeting and any adjournments or postponements of that meeting.
To be sure that your shares are properly represented at our
Annual Meeting, whether you attend or not, please complete,
sign, date and promptly mail the enclosed proxy card in the
enclosed envelope, or follow the instructions on your proxy card
for voting by telephone or electronically through the Internet.
If your shares are held in the name of a bank, broker or other
holder of record, their procedures should be described on the
voting form they send to you.
Along with the attached proxy statement for our Annual Meeting,
we are enclosing our 2004 Annual Report, which includes our
financial statements.
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BY ORDER OF THE BOARD OF DIRECTORS |
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Adam B. Frankel |
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Secretary |
April 8, 2005
GENESEE & WYOMING INC.
66 Field Point Road
Greenwich, Connecticut 06830
PROXY STATEMENT
The Board of Directors of Genesee & Wyoming Inc. is
soliciting proxies to be voted at the Annual Meeting of
Stockholders of Genesee & Wyoming Inc. to be held at
the Rye Town Hilton, 699 Westchester Avenue, Rye Brook, New
York, 10573 on Wednesday, May 18, 2005 at 10:00 a.m.
local time and at any adjournments or postponements of the
Annual Meeting.
This proxy statement and the enclosed proxy are first being
mailed to our stockholders on or about April 8, 2005.
TABLE OF CONTENTS
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II-1 |
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GENERAL INFORMATION
Why am I receiving this proxy statement?
Our Board is soliciting proxies for our 2005 Annual Meeting of
Stockholders and we will bear the cost of this solicitation. You
are receiving a proxy statement because you owned shares of our
stock on March 22, 2005. Your ownership of shares on that
date entitles you to vote at our Annual Meeting. By using the
attached proxy, you are able to vote whether or not you attend
our Annual Meeting. This proxy statement describes the matters
on which we would like you to vote and provides information on
those matters so that you can make an informed decision when you
do vote.
What will I be voting on?
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Election of two directors (see page 5). |
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Ratification of the selection of PricewaterhouseCoopers LLP
(PwC) as our independent registered public
accounting firm for our fiscal year ending December 31,
2005 (see page 29). |
How do I vote?
You can vote either in person at our Annual Meeting or by proxy
without attending our Annual Meeting. We urge you to vote by
proxy even if you plan to attend our Annual Meeting so that we
will know as soon as possible that enough votes will be present
for us to hold the meeting. If you attend the meeting in person,
you may vote at the meeting and your proxy will not be counted.
You should follow the instructions set forth on the proxy card,
being sure to complete it, to sign it and to mail it in the
enclosed postage-paid envelope.
If your shares are held in street name, please refer
to the information forwarded to you by your bank, broker or
other holder of record to see what you must do in order to vote
your shares.
Can I vote by telephone or electronically?
If you are a registered stockholder (meaning that you hold your
stock in certificate form or participate in the
Genesee & Wyoming Inc. Employee Stock Purchase Plan
(Stock Purchase Plan)) you may transmit
voting instructions by telephone or electronically through the
Internet by following the instructions on your proxy card. If
your shares are held in street name, please contact
your bank, broker or other holder of record to determine whether
you will be able to transmit voting instructions by telephone or
electronically. The deadline for transmitting voting
instructions by telephone or electronically is 11:59 p.m.,
Eastern Daylight Time, on Tuesday, May 17, 2005.
Can I change my vote?
Yes. At any time before your proxy is voted you may change your
vote by:
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revoking it by written notice to our Corporate Secretary at the
address set forth in this proxy statement; |
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delivering a later-dated proxy; or |
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voting in person at our Annual Meeting. |
If your shares are held in street name, please refer
to the information forwarded to you by your bank, broker or
other holder of record for procedures on revoking or changing
your proxy vote.
How many votes do I have?
If you are a holder of our Class A Common Stock, then you
are entitled to one vote at our Annual Meeting for each share of
our Class A Common Stock that you held on March 22,
2005. If you are a holder of shares of our Class B Common
Stock, then you are entitled to ten votes at our Annual Meeting
for each share of our Class B Common Stock that you held on
March 22, 2005. All matters to be voted on at our Annual
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Meeting will be voted on by the holders of our Class A
Common Stock and Class B Common Stock, voting together as a
single class.
How many shares are entitled to vote?
On March 22, 2005, there were 24,409,111 shares of our
Class A Common Stock and 2,650,122 shares of our
Class B Common Stock. There is no cumulative voting.
How many votes must be present to hold the meeting?
The holders of a majority of the voting power of the
Class A Common Stock and Class B Common Stock must be
present in person or by proxy to hold our Annual Meeting.
How many votes are required for the proposals to pass?
Directors are elected by a plurality vote. Accordingly, the two
director nominees with the greatest number of votes cast will be
elected. The proposal to ratify the selection of PwC as our
independent registered public accounting firm requires the
approval of a majority of the votes present, in person or by
proxy, and entitled to vote on the matter.
What if I decide to abstain?
Abstentions will count as shares present for determining if a
quorum is present at the Annual Meeting. Abstentions related to
a proposal other than the election of directors will count as a
no vote.
What if I do not specify a choice for a matter when returning
a proxy?
Stockholders should specify their choice for each matter on the
enclosed proxy. If no specific instructions are given, proxies
which are signed and returned will be voted FOR the election of
each of the director nominees and FOR the proposal to ratify the
appointment of PwC as our independent registered public
accounting firm.
What if I dont return my proxy card and dont
attend our Annual Meeting?
If you are a holder of record (that is, your shares are
registered in your own name with our transfer agent) and you
dont vote your shares, your shares will not be voted. If
your shares are held in street name, and you
dont give your bank, broker or other holder of record
specific voting instructions for your shares, under rules of the
New York Stock Exchange, your recordholder can vote your shares
for the election of directors. For other proposals, if you
dont give your recordholder specific instructions and your
recordholder does not have discretionary authority to vote your
shares, the votes will be broker non-votes.
Broker non-votes will have no effect on the matters
submitted to our stockholders for approval but will be counted
as present for purposes of determining whether enough votes are
present to hold our Annual Meeting.
What happens if a nominee for director declines or is unable
to accept election?
If you vote by proxy, and if unforeseen circumstances make it
necessary for our Board to substitute another person for a
nominee, we will vote your shares for that other person.
Is my vote confidential?
Yes. Your voting records will not be disclosed to us except:
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as required by law; |
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to the inspectors of election; or |
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if the election is contested. |
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The inspectors of election must comply with confidentiality
guidelines that prohibit disclosure of specific votes to us. Our
inspectors of election are both officers of our Company.
Will any one contact me regarding this vote?
No arrangements or contracts have been made with any solicitors
as of the date of this proxy statement, although we reserve the
right to engage solicitors if we deem them necessary. Such
solicitations may be made by mail, telephone, facsimile, e-mail
or personal interviews.
ANNUAL REPORT
Will I receive a copy of Genesee & Wyomings
Annual Report to Stockholders?
We have enclosed our Annual Report to Stockholders for the
fiscal year ended December 31, 2004 with this proxy
statement. The Annual Report includes our audited financial
statements, along with other financial information about our
Company, which we urge you to read carefully.
How can I receive a copy of Genesee & Wyomings
Annual Report on Form 10-K?
Our Annual Report on Form 10-K for the fiscal year ended
December 31, 2004, as filed with the Securities and
Exchange Commission (the SEC ), is
included in the Annual Report to Stockholders, which accompanies
this proxy statement.
You can also obtain, free of charge, a copy of our
Form 10-K by:
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accessing Genesee & Wyomings Internet site at:
www.gwrr.com and clicking on the Investors
link; |
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writing to: Genesee & Wyoming Inc.
Stockholder Relations
66 Field Point Road
Greenwich, Connecticut 06830; or |
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telephoning us at: (203) 629-3722. |
You can also obtain a copy of our Form 10-K and other
periodic filings that we make with the SEC from the SECs
EDGAR database at www.sec.gov.
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ELECTION OF DIRECTORS
We currently have nine directors. Our Certificate of
Incorporation provides for a classified Board, consisting of
three classes of directors, with each class serving staggered
three-year terms. As a result, only a portion of our Board is
elected each year. The two directors identified below are to be
elected by our stockholders at our upcoming Annual Meeting, each
to hold office for a three-year term expiring in 2008 or until
his successor is duly elected and qualifies:
Proposed For Election as Directors
for a Three-Year Term Expiring in 2008
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Present Position, Principal Occupations During |
Name and Age on |
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the Past Five Years, Positions with our Company, |
March 22, 2005 |
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Other Relationships and Other Directorships |
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Mortimer B. Fuller III
Age 62
Director since 1973 |
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Chairman and Chief Executive Officer of Genesee & Wyoming
Inc. since 1977
President of Genesee & Wyoming Inc.
from 1977 to October 1997
First cousin of Louis S. Fuller
Other
directorships: Australian Railroad
Group Pty Ltd Chairman of the Board |
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Robert M. Melzer
Age 64
Director since 1997 |
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President and Chief Executive Officer of Property Capital
Trust (real estate investment trust) from 1992 to 1999
Chief Financial Officer of Property Capital
Trust from 1990 to 1996
Other directorships: The
Cronos
Group Audit
Committee
Chairman Special
Litigation Committee
Member Transaction
Committee Member |
Our Board recommends the election of each of Mortimer B.
Fuller III and Robert M. Melzer, each of whom has also been
nominated by our Boards Governance Committee, which is
comprised exclusively of independent directors. Mortimer B.
Fuller III and Robert M. Melzer were previously elected by
our stockholders. The term of T. Michael Long, one of our
current directors, expires at this Annual Meeting, and he will
not be standing for re-election.
Unless authority to vote for one or both of the nominees is
specifically withheld according to the instructions, proxies in
the enclosed form will be voted FOR the election of
Messrs. Fuller and Melzer. Our Board does not contemplate
that either of the nominees will be unable to serve as a
director, but if that contingency should occur prior to the
voting of the proxies, the persons named in the enclosed proxy
reserve the right to vote for such substitute nominee or
nominees as they, in their discretion, may determine.
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Directors Whose Terms Do Not Expire at the Annual
Meeting
The following table sets forth certain information with respect
to each of our directors whose term in office does not expire at
the Annual Meeting.
Terms Expiring at Annual Meeting in 2006
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Present Position, Principal Occupations During |
Name and Age |
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the Past Five Years, Positions with our Company, |
on March 22, 2005 |
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Other Relationships and Other Directorships |
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Robert W. Anestis
Age 59
Director since 2003 |
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Chairman, President and Chief Executive Officer of Florida
East Coast Industries, Inc. (freight railroad and commercial
property management business) from 1999 to March 2005
President of Anestis & Company
(investment banking and financial advisory firm) from 1986 to
1998
Other
directorships: Champion Enterprises,
Inc. Compensation Committee Chairman |
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Peter O. Scannell
Age 46
Director since 2003 |
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Founder and Managing General Partner of Rockwood Holdings LP
(a private investment firm focused on the acquisition and
development of operating businesses) since 1986
Chairman and Chief Executive Officer of Rockwood
Service Corporation (a materials testing and inspection firm)
since 1990
Chairman and Chief Executive Officer of Kane Holding
Company (a manufacturer of architectural products) since 1989 |
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Hon. M. Douglas Young, P.C.
Age 64
Director since 1999 |
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Chairman of Summa Strategies Canada Inc. (government
relations and public policy advisory firm) since 1997
Canadas Minister of Transport, Minister of
Human Resources Development and Minister of National Defense
from 1993 to 1997
Counsel to the law firm of Patterson Palmer
Other
directorships: Magellan Aerospace
Corporation Governance
Committee
Chairman Audit
Committee Member Connors Bros. Income
Fund Chairman of the
Board Heating Oil Partners Income
Fund Chairman of the
Board Australian Railroad Group Pty
Ltd Compensation Committee
Member MI Developments
Inc. Lead
Director Mr. Hellmann, our Chief
Financial Officer, is also a director of Heating Oil Partners
Income Fund |
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Terms Expiring at Annual Meeting in 2007
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Present Position, Principal Occupations During |
Name and Age |
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the Past Five Years, Positions with our Company, |
at March 22, 2005 |
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Other Relationships and Other Directorships |
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Louis S. Fuller
Age 63
Director since 1974 |
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Member of Courtright and Associates (executive search firm)
from 1992 to 1999
First cousin of Mortimer B. Fuller III |
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Philip J. Ringo
Age 63
Director since 1978 |
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Chairman and Chief Executive Officer of RubberNetwork.com,
LLC (tire and rubber industry strategic sourcing consortium)
since June 2001
Consultant to ChemConnect, Inc. (operator of an
electronic marketplace for buyers and sellers of chemicals,
feedstocks and plastics) from January 2001 to May 2001
President and Chief Operating Officer of
ChemConnect, Inc. from March 1999 to January 2001
President and Chief Executive Officer of Chemical
Leaman Tank Lines Inc. (trucking firm) from 1995 to 1998
President and Chief Operating Officer of The Morgan
Group, Inc. and Chairman and Chief Executive Officer of Morgan
Drive Away, Inc. (common and contract carrier for the
manufactured housing and recreational vehicle industries) from
1992 to 1995
Other
directorships: Internet Capital
Group Nominating
and Governance Committee
Chairman Audit
Committee
Member Compensation
Committee Member Trimac Equipment
Leasing, Inc. Compensation Committee
Member Australian Railroad Group Pty
Ltd Audit Committee Member |
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Mark A. Scudder
Age 42
Director since 2003 |
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President of Scudder Law Firm, P.C., L.L.O. since
December 2002
Attorney with Scudder Law Firm since 1993
representing public and private companies in mergers and
acquisitions, financing transactions and general corporate
matters, with a particular focus on the U.S. trucking
industry
Other
directorships: Knight Transportation,
Inc. Executive Committee
Member Covenant Transport, Inc. |
RELATED PARTY TRANSACTIONS
Class B Stockholders Agreement.
Genesee & Wyoming Inc., Mr. Mortimer B.
Fuller III, our other executive officers (the
Other Executives) and all holders of the
Class B Common Stock are parties to a Class B
Stockholders Agreement dated as of May 20, 1996.
Under that agreement, if a party proposes to transfer shares of
Class B Common Stock in a transaction that will not result
in the automatic conversion of those shares into shares of
Class A Common Stock, the Other Executives have the right
to purchase up to an aggregate of 50% of those shares, and
Mr. Fuller has the right to purchase the balance, all at
the then-current market price of the Class A Common Stock.
If Mr. Fuller does not purchase the entire balance of the
shares, the Other Executives have the right to purchase the
shares that remain. Such purchase rights also apply if the
employment of any of the Other Executives terminates for any
reason. The effect of this agreement is to concentrate ownership
of the Class B Common Stock, which entitles the holders
thereof to ten times the voting power, per share, of the
Class A Common Stock, in the hands of our management,
particularly Mr. Fuller. See SECURITY OWNERSHIP OF
CERTAIN BENEFICIAL OWNERS AND MANAGEMENT.
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Agreement with The 1818 Fund. Mr. Long (a
current director whose term expires at the Annual Meeting and
who is not standing for re-election) is a partner at Brown
Brothers Harriman & Co. which is the general partner of
The 1818 Fund III, L.P. (The 1818 Fund),
and Mr. Long shares management and investment
responsibility for The 1818 Fund. We entered into a Stock
Purchase Agreement with The 1818 Fund on October 19,
2000. Pursuant to that agreement, on December 12, 2000 we
issued to The 1818 Fund 20,000 shares of our
Series A Preferred Stock (the Preferred
Stock) for a purchase price of $20,000,000. On
December 11, 2001, The 1818 Fund exercised an option to
purchase an additional 5,000 shares of Preferred Stock for
a purchase price of $5,000,000, thus bringing the total number
of shares of Preferred Stock owned by The 1818 Fund after such
purchase to 25,000. On June 1, 2004, the 1818 Fund
converted 22,886 shares of Preferred Stock into
3,358,303 shares of Class A Common Stock. These shares
were sold in a secondary public offering. The 1818 Fund
subsequently converted its remaining 2,114 Preferred Shares into
310,175 shares of Class A Common Stock. Upon the sale
of the remaining shares, The 1818 Fund ceased to be a beneficial
owner of any of our Class A Common Stock, terminating all
prior agreements we had with The 1818 Fund and any of its
shareholders.
Commercial Relationship with Sperry Rail.
Mr. Scannell is the Chairman and Chief Executive Officer of
Rockwood Service Corporation. One of Rockwood Service
Corporations subsidiaries, Sperry Rail, Inc.
(Sperry Rail) provides rail flaw inspection
services to railroads, including a number of our subsidiaries.
For 2004, the billings for those services were approximately
$170,000, which, according to representations made by Sperry
Rail, accounted for less than 1% of its consolidated gross
revenues. In 1998, one of our trains in Canada derailed,
resulting in damage to some of our cars and their cargo. All of
the damage caused by the derailment was covered by our
insurance, except for a CAN$50,000 deductible. In 2000, our
insurer brought a subrogation action in the name of certain of
our subsidiaries against Sperry Rail, which had recently
inspected that portion of the track and had not reported any
defects. Our insurance carrier has claimed that the defective
track was the cause of the derailment, but Sperry Rail has
disputed this claim and has also relied on the terms of its
inspection contract which contained exculpatory language in
respect to failure to find or report a defect. Our interest in
this case is limited to our deductible. Trial is set for
December of 2005.
CORPORATE GOVERNANCE
Director Independence
Pursuant to the General Corporation Law of the State of
Delaware, the state under which we are organized, and our
by-laws, our business, property and affairs are managed by or
under the direction of our Board. Members of our Board are kept
informed of our business through discussions with our Chief
Executive Officer and other officers, by reviewing materials
provided to them and by participating in meetings of the Board
and its committees and visiting various facilities and
operations.
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Corporate Governance Principles and Categorical
Independence Standards |
In order to provide guidance on the composition and function of
our governing body, our Board has adopted Corporate Governance
Principles. Our Boards Goverance Committee reviews these
principles at least annually and submits any proposed revisions
or amendments to our Board for consideration. The complete
version of our Corporate Governance Principles is attached as
Annex I to this proxy statement and you can find a link to
the document on our website at www.gwrr.com under the
Governance link. A copy may also be obtained upon request from
our Corporate Secretary. This past year, our Board enhanced its
Corporate Governance Principles by, among other things, adopting
a definition of director independence that incorporates the
listing standards of the New York Stock Exchange. These
independence standards set forth certain relationships that our
Board, in its judgment, has deemed to be material or immaterial
for purposes of assessing a directors independence. In the
event a director maintains any relationship with us that is not
specifically addressed in these standards, the independent
members of our Board will determine whether such relationship is
material. The independence standards are contained within the
Corporate Governance Principles.
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Evaluations of Director Independence |
With these new standards in mind, the Governance Committee
undertook its annual review of director independence and
reviewed with our Board its findings. During this review, our
Board considered transactions and relationships between each
director or any member of his or her immediate family and our
Company and its subsidiaries and affiliates, including those
reported under RELATED PARTY TRANSACTIONS
above. Our Board also examined transactions and relationships
between directors or their affiliates and members of our senior
management. The purpose of this review was to determine whether
any such relationships or transactions compromised a
directors independence.
As a result of this review, our Board affirmatively determined
that all of our directors are independent under the independence
standards set forth in the Corporate Governance Principles, with
the exception of Mortimer B. Fuller III and
Louis S. Fuller. By virtue of his position as an executive
officer of our Company, Mortimer B. Fuller III is not
considered an independent director. Louis Fuller, who is the
first cousin of Mortimer B. Fuller III, is not
considered independent due to this relationship. In reaching its
conclusion regarding each of the other directors, our Board
considered that our Company and its subsidiaries in the ordinary
course of business sell products and services to, and/or
purchase products and services from, companies at which
Messrs. Anestis and Scannell serve or recently served as an
executive officer. Mr. Scannell is also a significant
indirect shareholder of Sperry Rail. In each case, the amount
paid to, received or otherwise claimed from these companies in
each of the last three years did not approach the 2% of total
revenue threshold in the independence standards referenced
above, falling well below 1%. Our Board also determined that
these transactions were not otherwise material to us or to our
directors. Our Board, therefore, determined that none of these
relationships impaired the independence of the directors. Our
Board has also determined that all of the directors who serve on
board committees are independent for purposes of
Section 303A of the Listed Company Manual of the New York
Stock Exchange and that the members of the Audit Committee are
also independent for purposes of
Section 10A(m)(3) of the Securities Exchange Act of 1934,
as amended (the Exchange Act).
Committees of the Board
Our Board has three standing committees: an Audit Committee, a
Compensation Committee and a Governance Committee. The following
table shows the membership of each of our Boards standing
committees, and the number of meetings held by each of those
committees during 2004:
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Audit | |
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Governance | |
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Robert W. Anestis
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Chair |
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T. Michael Long
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X* |
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Robert M. Melzer
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Chair |
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Philip J. Ringo
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Peter O. Scannell
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Mark A. Scudder
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M. Douglas Young
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Chair |
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2004 Meetings
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10** |
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6 |
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8 |
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Mr. Long was a member of our Audit Committee until our 2004
Annual Meeting of Stockholders. |
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Includes quarterly conference calls with management and our
independent registered public accounting firm to review our
earnings releases and reports on Form 10-Q and
Form 10-K prior to their filing. |
9
Our Board has adopted a charter for each of the three standing
committees that addresses the composition and function of each
committee. You can find links to these materials on our website
at www.gwrr.com under the Governance link, and we will
provide a printed copy of these materials to any stockholder who
requests it by contacting our Corporate Secretary at
66 Field Point Road, Greenwich, CT 06830.
General. The Audit Committee assists our Board in
fulfilling its responsibility relating to the oversight of:
(i) the quality and integrity of our financial statements,
(ii) our compliance with legal and regulatory requirements,
(iii) our independent registered public accounting
firms qualifications and independence, and (iv) the
performance of our internal audit function and independent
registered public accounting firm. The Audit Committee Charter
can be found in Annex II to this proxy statement. The Audit
Committees report relating to 2004 appears on page 29
of this proxy statement.
Financial Literacy and Expertise. Our Board has
determined that each of the members of the Audit Committee is
financially literate within the meaning of the
listing standards of the New York Stock Exchange. In addition,
our Board has determined that Mr. Melzer qualifies as an
Audit Committee Financial Expert as defined by
applicable SEC regulations and that he has accounting
or related financial management expertise within the
meaning of the listing standards of the New York Stock Exchange.
The Board reached its conclusion as to Mr. Melzers
qualification based on his education and experience in the
field, most notably his service as the Chief Financial Officer
of Property Capital Trust from 1990 through 1996, and his
experience as an audit committee chairman at another public
company.
The Compensation Committee discharges the responsibilities of
our Board relating to the oversight of our compensation programs
and compensation of our executives. The Compensation
Committees report relating to 2004 appears on
pages 22 to 27 of this proxy statement. Each of the members
of the Compensation Committee is an outside director within the
meaning of Section 162(m) of the Internal Revenue Code.
The Governance Committee assists our Board in fulfilling its
responsibility relating to corporate governance by
(i) identifying individuals qualified to become directors
and recommending that our Board select the candidates for all
directorships to be filled by our Board or by our stockholders,
(ii) developing and recommending the content of our
Corporate Governance Principles to our Board, and
(iii) otherwise taking a leadership role in shaping our
corporate governance. In evaluating candidates for
directorships, our Board, with the help of the Governance
Committee, takes into account a variety of factors it considers
appropriate, which may include the following: strength of
character and leadership skills; general business acumen and
experience; broad knowledge of the rail freight business or of
other modes of transportation; knowledge of strategy, finance,
relations between transportation and government and
international business; age; number of other board seats; and
willingness to commit the necessary time all to
ensure an active Board whose members work well together and
possess the collective knowledge and expertise required by the
Board. We have not previously paid a fee to any third party in
consideration for assistance in identifying potential nominees
for our Board.
Stockholder Recommendations for Director Nominations
As noted above, the Governance Committee considers and
establishes procedures regarding recommendations for nomination
to our Board, including nominations submitted by stockholders.
Such recommendations should be sent to the attention of the
Corporate Secretary, Genesee & Wyoming Inc.,
66 Field Point Road, Greenwich, Connecticut 06830. Any
recommendations submitted to the Corporate Secretary should be
in writing and should include any supporting material the
stockholder considers appropriate in support of that
recommendation, but must include the information that would be
required under the rules of the SEC in a proxy statement
soliciting proxies for the election of such candidate and a
signed consent of the candidate to
10
serve as one of our directors, if elected. Stockholders must
also satisfy the notification, timeliness, consent and
information requirements set forth in our by-laws.
The Governance Committee evaluates all potential candidates in
the same manner, regardless of the source of the recommendation.
Based on the information provided to the Governance Committee,
it will make an initial determination whether to conduct a full
evaluation of a candidate. As part of the full evaluation
process, the Governance Committee may conduct interviews, obtain
additional background information and conduct reference checks
of candidates. The Governance Committee may also ask the
candidate to meet with management and other members of our
Board. In evaluating a candidate, our Board, with the assistance
of the Governance Committee, takes into account a variety of
factors as described in our Corporate Governance Principles.
Meeting Attendance
Our Board held seven meetings (five in person and two
telephonic) during 2004 and our Boards standing committees
held a total of 24 meetings. Each of our directors attended
at least 75% of (a) the total number of Board meetings and
(b) the total number of the meetings of the Board
committees on which he served (during the periods that he
served). Our policy is that all of our directors, absent special
circumstances, should attend our Annual Meetings of
Stockholders. All directors attended last years Annual
Meeting of Stockholders.
Executive Sessions
Our Corporate Governance Principles require our Board to meet in
executive session regularly and require our non-employee
directors to have at least four regularly scheduled meetings per
year without any management or other directors present. During
2004, our Board held five executive sessions. During these
non-employee director meetings, the director acting in the role
of presiding director varied depending upon the topics under
consideration.
Communicating with the Board
Stockholders interested in communicating directly with our
Board, our non-employee directors or an individual director may
do so by writing to our Corporate Secretary, Genesee &
Wyoming Inc., 66 Field Point Road, Greenwich, Connecticut
06830, attention: the Board, non-employee directors or the name
of the individual director, as applicable. Communications are
distributed to our Board, or to any individual director or
directors as appropriate, depending on the facts and
circumstances outlined in the communication. In that regard, our
Board has requested that certain items that are unrelated to its
duties and responsibilities should be excluded, such as:
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spam; |
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junk mail and mass mailings; |
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resumes and other forms of job inquiries; |
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surveys; and |
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business solicitations or advertisements. |
In addition, material that is unduly hostile, threatening,
illegal or similarly unsuitable will be excluded, with the
provision that any communication that is filtered out must be
made available to any non-employee director upon request. Any
concerns relating to accounting, internal controls or auditing
matters will be brought to the attention of our Audit Committee.
In addition, for such matters, stockholders and others are
encouraged to use our hotline discussed below.
11
Hotline for Accounting or Auditing Matters
As part of the Audit Committees role to establish
procedures for the receipt of complaints regarding accounting,
internal accounting controls or auditing matters, we established
a hotline for the anonymous submission of concerns regarding
questionable accounting or auditing matters. Any matters
reported through the hotline that involve accounting, internal
controls or audit matters, or any fraud involving management or
persons who have a significant role in our internal controls,
will be reported to the Chairman of our Audit Committee. Our
current hotline number is (800) 589-3280.
Code of Ethics
We have a Code of Ethics applicable to all employees of our
Company, including the Chief Executive Officer, the Chief
Financial Officer, Chief Accounting Officer and, to the extent
it applies to their activities, all members of our Board. You
can find a link to our Code of Ethics on our website at
www.gwrr.com under the Governance link, and we will
provide a printed copy of our Code of Ethics to any stockholder
who requests it by contacting our Corporate Secretary at
66 Field Point Road, Greenwich, CT 06830. We intend to post
amendments to or waivers (express or implied) from certain
provisions of our Code of Ethics (to the extent applicable to
our Chief Executive Officer, Chief Financial Officer or Chief
Accounting Officer) at the same location on our website as our
Code of Ethics.
Board Evaluations
Each year our Board evaluates its performance through the
administration of an evaluation developed by the Governance
Committee. Each member of our Board completes an evaluation,
providing specific feedback on various aspects of the
Boards role, organization and meetings. Once our Secretary
has compiled the evaluation results, the Chairman of our
Governance Committee presents the contents to our full Board. As
part of the evaluation, our Board assesses its progress in
achieving the goals it established the previous year, and
develops recommendations to enhance its effectiveness in the
year to come. In addition to this process, each committee of our
Board conducts its own annual performance evaluation.
DIRECTORS COMPENSATION
Directors Cash Compensation
During 2004, our directors earned an aggregate amount of
$397,300 for service on our Board and its committees, which
consisted of $324,000 in Board and committee fees and $73,300 in
additional credited fees due to the deferral of fees discussed
below under Deferral of Cash
Compensation. We also reimburse our directors for
travel expenses in connection with their attendance of Board and
committee meetings, and trips to our facilities and operations.
All of our non-employee directors are qualified to receive fees.
Each of our non-employee directors receives an annual cash
retainer fee of $20,000 per year, with an additional fee of
$2,000 for each Board meeting the director attends in person and
$400 for each meeting the director attends telephonically.
Directors who serve on a Board committee receive a $1,000 fee
for each committee meeting they attend in person and a $400 fee
for each meeting they attend telephonically. In addition, the
Chairman of the Audit Committee is entitled to receive an
additional annual fee of $10,000, and the Chairman of the
Governance Committee and the Chairman of the Compensation
Committee receive annual fees of $5,000 each. These fees are
paid quarterly.
12
The following table outlines the fees earned by each of our
non-employee directors in 2004 but excludes any fees credited
due to the deferral of fees discussed below:
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|
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|
|
|
|
|
|
|
|
|
|
|
|
Committee Meeting Fees | |
|
Board Meeting Fees | |
|
|
|
|
|
|
Annual | |
|
| |
|
| |
|
|
|
|
Name |
|
Retainer | |
|
In person | |
|
Telephonic | |
|
In person | |
|
Telephonic | |
|
Chair Fees | |
|
Total | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
Robert W. Anestis
|
|
$ |
20,000 |
|
|
$ |
5,000 |
|
|
$ |
400 |
|
|
$ |
10,000 |
|
|
$ |
800 |
|
|
$ |
5,000 |
|
|
$ |
41,200 |
|
Louis S. Fuller
|
|
|
20,000 |
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
800 |
|
|
|
|
|
|
|
30,800 |
|
T. Michael Long
|
|
|
20,000 |
|
|
|
5,000 |
|
|
|
800 |
|
|
|
10,000 |
|
|
|
800 |
|
|
|
|
|
|
|
36,600 |
|
Robert M. Melzer
|
|
|
20,000 |
|
|
|
6,000 |
|
|
|
1,600 |
|
|
|
10,000 |
|
|
|
800 |
|
|
|
10,000 |
|
|
|
48,400 |
|
Philip J. Ringo
|
|
|
20,000 |
|
|
|
11,000 |
|
|
|
2,800 |
|
|
|
10,000 |
|
|
|
400 |
|
|
|
|
|
|
|
44,200 |
|
Peter O. Scannell
|
|
|
20,000 |
|
|
|
8,000 |
|
|
|
2,000 |
|
|
|
8,000 |
|
|
|
800 |
|
|
|
|
|
|
|
38,800 |
|
Mark A. Scudder
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|
|
20,000 |
|
|
|
10,000 |
|
|
|
1,200 |
|
|
|
10,000 |
|
|
|
800 |
|
|
|
|
|
|
|
42,000 |
|
M. Douglas Young
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|
|
20,000 |
|
|
|
5,000 |
|
|
|
1,200 |
|
|
|
10,000 |
|
|
|
800 |
|
|
|
5,000 |
|
|
|
42,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
$ |
160,000 |
|
|
$ |
50,000 |
|
|
$ |
10,000 |
|
|
$ |
78,000 |
|
|
$ |
6,000 |
|
|
$ |
20,000 |
|
|
$ |
324,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deferral of Cash Compensation
Prior to May 12, 2004, under our Genesee & Wyoming
Inc. Deferred Stock Plan for Non-Employee Directors
(Deferred Stock Plan), each non-employee
director could elect to have all or a portion of his fees paid
in deferred stock units representing shares of our Class A
Common Stock. Each participating directors Deferred Stock
Plan account was credited with 125% of the cash compensation he
elected to defer under the Deferred Stock Plan. The number of
deferred stock units credited to each participating
directors account is equal to the result obtained by
dividing (i) the dollar amount credited to such
directors account by (ii) the per share market price
of the Class A Common Stock on the last business day of the
month in which such director would have otherwise been entitled
to receive the cash compensation. Dividends (if any) payable on
the Class A Common Stock were likewise credited as
additional units in the Deferred Stock Plan accounts, and the
number of units in the Deferred Stock Plan accounts were subject
to customary anti-dilution adjustments. A non-employee director
is not entitled to vote or transfer the Class A Common
Stock represented by the deferred stock units in his Deferred
Stock Plan account until those deferred stock units are paid out
to him in shares. These shares will be paid out to the
participating director or his designated beneficiaries
(i) on the deferred payment date previously elected by him
or (ii) if earlier, upon his death, long-term disability or
cessation of service as a director. Upon the adoption of our
2004 Omnibus Incentive Plan (the Omnibus
Plan), the outstanding awards under the Deferred Stock
Plan became outstanding under the Omnibus Plan on the same terms
and conditions as previously existed, to the extent such terms
do not otherwise conflict with the Omnibus Plan, and under the
Omnibus Plan, we continue to offer deferred stock unit awards on
substantially similar terms, to the extent such terms do not
otherwise conflict with the Omnibus Plan.
Directors Matching Gift Plan
Our Directors Matching Gift Plan is designed to provide an
additional incentive for our directors to contribute to
educational, cultural, environmental and charitable
organizations of their choice. We will match gifts without
restriction in amounts from $50 to $5,000 per donor per
year. The recipient organizations must be tax-exempt 501(c)(3)
organizations. In addition, (x) arts or cultural
organizations must be open to and operated for the benefit of
the public, (y) environmental conservation organizations
must be affiliated with national, regional or state-level
organizations, must provide public benefits beyond individual
communities and must engage in conservation efforts related to
land, air and water use, and (z) for contributions to any
type of organization, the organization must not have any
religious affiliation. In 2004, we contributed $23,825 pursuant
to this plan. All charitable deductions we made pursuant to this
plan accrue solely to our Company, and our individual directors
do not derive any personal financial benefit from the
plans implementation.
13
Directors Equity Compensation
Under the Omnibus Plan, non-employee directors receive annual
grants of restricted stock or restricted stock units
(collectively, Restricted Shares) with
a value equal to approximately $40,000 in each year of their
three year terms. For the first year of a directors term,
the annual award will vest in three equal installments on the
dates of each of the next three Annual Meetings of Stockholders.
For the second year of the directors term, one-half of the
annual Restricted Share grant will vest on the date of each of
the next two Annual Meetings of Stockholders. For the final year
of the term, the entire amount of the annual grant will vest on
the date of the following years Annual Meeting of
Stockholders. In 2004, these grants were made on August 5,
2004, the second business day after the announcement of our
second quarter earnings. In future years, we expect the grants
to occur on the date of the Annual Meeting of Stockholders.
Compensation for Membership on ARGs Board
Messrs. Ringo and Young serve at our request on the board
of directors of the Australian Railroad Group Pty Ltd
(ARG), a joint venture between us and
Wesfarmers Limited. We pay each of them fees of $20,000 per
year, plus $5,000 for each ARG board meeting attended in person
and $1,000 for each ARG board meeting attended by telephone. We
also reimburse them for travel expenses in connection with
attendance of ARG board meetings. During 2004, for these
services, we paid to Messrs. Ringo and Young cash
directors fees in the aggregate amount of $92,500. The ARG
fees are not included in the aggregate amount of our
directors fees discussed under
Directors Cash Compensation.
Ownership Guidelines
Our Board believes that ownership of our Companys stock by
its members aligns their interests with the interests of our
stockholders. Therefore, our Board has adopted stock ownership
guidelines which require our directors to acquire and hold
approximately 5,000 shares, either directly or indirectly,
within five years of being first elected to our Board.
EXECUTIVE OFFICERS
Current Makeup and Changes from Last Year
Mortimer B. Fuller III, age 62, has been our
Chairman of the Board and Chief Executive Officer since 1977.
See ELECTION OF DIRECTORS above for further
information about Mr. Fuller.
Charles N. Marshall, age 63, has been our President
and Chief Operating Officer since October 1997. He has
43 years of railroad industry experience with Consolidated
Rail Corporation (Conrail), Southern Railway and the Chessie
System Railroad (now part of CSX Transportation, Inc.). He was
Senior Vice President-Development when he left Conrail in 1995
and also served as Senior Vice President-Marketing &
Sales and in positions in legal, public and government affairs.
Immediately prior to joining us in 1997, Mr. Marshall
worked as a consultant to short line and regional railroads,
including our railroads, specializing in developing acquisition
opportunities within and outside the United States.
Mr. Marshall served as one of our directors from July to
October 1997, when he resigned in accordance with our policy
that all directors other than the Chairman and Chief Executive
Officer be non-employees.
John C. Hellmann, age 34, has been our Chief
Financial Officer since January 2000. Prior to joining the
Company, Mr. Hellmann was an investment banker at Lehman
Brothers Inc. in the Emerging Communications Group and at
Schroder & Co. Inc. in the Transportation Group.
Mr. Hellmann has also worked for Weyerhaeuser Company in
Japan and mainland China. Mr. Hellmann received an A.B.
from Princeton University, an M.B.A. from The Wharton School,
and an M.A. from The Johns Hopkins University School of Advanced
International Studies. Mr. Hellmann is a director of
Heating Oil Partners Income Fund, as is Mr. Young.
Adam B. Frankel, age 37, has been our Senior Vice
President, General Counsel and Secretary since May 2003.
Previously, he was with Ford Motor Company where he served since
1999 as a corporate and
14
transactions attorney in the Office of General Counsel and as a
Business Manager for Mergers and Acquisitions in Diversified
Consumer Services. Between 1995 and 1999, he was an associate
with Simpson, Thacher & Bartlett LLP in London and New
York. Mr. Frankel received a B.A. in Economics from Brown
University in 1989 and his J.D. from Stanford University School
of Law in 1993.
Charles W. Chabot, age 58, became our
President-Marketing & Development in February 2002.
Previously, he was Senior Vice President-Australia, a position
to which he was appointed in October 1997. In addition, from
December 2000 until February 2002, he served as Chief Executive
Officer of ARG. From 1992 to 1997, Mr. Chabot served as
Senior Vice President-New York and Pennsylvania. He joined us as
Senior Vice President-Marketing and Sales in 1991 and was
President of Buffalo & Pittsburgh Railroad, Inc. from
1992 to 1997. Prior to joining us, Mr. Chabot was employed
for over ten years by the Chessie System Railroad (now part of
CSX Transportation, Inc.), where he served in various capacities
in marketing and freight equipment planning. Mr. Chabot
retired from our Company on May 31, 2004.
Robert A. Grossman, age 63, became our Executive
Vice President-Government & Industry Affairs in March
2002. Prior to that, he was employed as an officer and director
of Emons Transportation Group, Inc. and its predecessors since
1971. From 1986 until its acquisition by us in February 2002,
Mr. Grossman served as Chairman of the Board and Chief
Executive Officer of Emons Transportation Group, Inc., a public
company in the short line railroad business with annual revenues
of $25 million. Mr. Grossman is no longer subject to
the reporting obligations of Section 16(a) of the Exchange
Act.
Alan R. Harris, age 56, was our Senior Vice
President and Chief Accounting Officer until Mr. Andres
joined us. Mr. Harris joined us in 1990 as our Chief
Accounting Officer. Mr. Harris is a certified public
accountant, and from 1985 to 1990, he was Director of
Accounting, and subsequently Secretary and Treasurer, of Preston
Trucking Company, Inc., an interstate carrier. Mr. Harris
retired from our Company on June 1, 2004.
James M. Andres, age 45, joined us effective
March 22, 2004 as our Senior Vice President, Chief
Accounting Officer and Global Controller. Mr. Andres is a
certified public accountant and received his M.B.A. from
Syracuse University. From 2001 to 2003, he was Vice President
and Corporate Controller for Axiohm Transaction Solutions, Inc.,
and from 1992 to 2001 was Division Controller for New Venture
Gear, Inc., a joint venture between DaimlerChrysler and General
Motors.
The foregoing executive officers serve at the discretion of our
Board without specified terms of office.
Section 16(a) Beneficial Ownership Reporting
Compliance
Based on a review of filings made with the SEC and written
representations of our directors and executive officers, we
believe that all of our directors and executive officers
complied with the reporting requirements of Section 16(a)
of the Exchange Act.
15
EXECUTIVE COMPENSATION
The following table and footnotes set forth information on the
compensation that we paid for 2004, 2003 and 2002 to those
persons who were, at December 31, 2004, the Chief Executive
Officer and our other four most highly compensated executive
officers during 2004. This table also includes Mr. Chabot
who, but for the fact that he was not serving as an executive
officer at December 31, 2004, would have been one of our
other four most highly compensated executive officers during
2004 (collectively, the Named Executives).
Summary Compensation Table
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Annual Compensation | |
|
Long-Term Compensation | |
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| |
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| |
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Awards | |
|
Payouts | |
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| |
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| |
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Restricted | |
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|
|
|
|
|
|
|
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|
|
Stock/Unit | |
|
Securities | |
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|
|
|
|
|
|
|
|
|
Other Annual | |
|
Awards | |
|
Underlying | |
|
LTIP | |
|
All Other | |
Name and Principal Position |
|
Year | |
|
Salary($)(1) | |
|
Bonus($)(2) | |
|
Compensation($)(3) | |
|
($)(4) | |
|
Options(#)(5) | |
|
Payouts($) | |
|
Compensation($)(6) | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
Mortimer B. Fuller III
|
|
|
2004 |
|
|
|
601,000 |
|
|
|
229,022 |
|
|
|
|
|
|
|
179,993 |
|
|
|
56,250 |
|
|
|
|
|
|
|
886,312 |
|
|
Chairman and Chief |
|
|
2003 |
|
|
|
576,500 |
|
|
|
192,587 |
|
|
|
|
|
|
|
|
|
|
|
75,000 |
|
|
|
|
|
|
|
2,955 |
|
|
Executive Officer |
|
|
2002 |
|
|
|
560,000 |
|
|
|
119,174 |
|
|
|
|
|
|
|
|
|
|
|
63,750 |
|
|
|
|
|
|
|
81,045 |
|
Charles N. Marshall
|
|
|
2004 |
|
|
|
333,631 |
|
|
|
92,932 |
|
|
|
|
|
|
|
83,997 |
|
|
|
26,250 |
|
|
|
|
|
|
|
395,503 |
|
|
President and Chief |
|
|
2003 |
|
|
|
323,772 |
|
|
|
80,769 |
|
|
|
|
|
|
|
|
|
|
|
22,500 |
|
|
|
|
|
|
|
2,955 |
|
|
Operating Officer |
|
|
2002 |
|
|
|
309,000 |
|
|
|
22,284 |
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
51,647 |
|
John C. Hellmann
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|
|
2004 |
|
|
|
334,001 |
|
|
|
90,912 |
|
|
|
|
|
|
|
119,995 |
|
|
|
37,500 |
|
|
|
|
|
|
|
59,171 |
|
|
Chief Financial Officer |
|
|
2003 |
|
|
|
280,000 |
|
|
|
66,812 |
|
|
|
|
|
|
|
|
|
|
|
45,000 |
|
|
|
|
|
|
|
2,955 |
|
|
|
|
|
2002 |
|
|
|
240,000 |
|
|
|
37,145 |
|
|
|
|
|
|
|
|
|
|
|
37,500 |
|
|
|
|
|
|
|
12,221 |
|
Adam B. Frankel
|
|
|
2004 |
|
|
|
212,000 |
|
|
|
58,643 |
|
|
|
|
|
|
|
71,997 |
|
|
|
22,500 |
|
|
|
|
|
|
|
1,590 |
|
|
Senior Vice President, |
|
|
2003 |
|
|
|
116,154 |
(7) |
|
|
54,932 |
|
|
|
88,389 |
(8) |
|
|
|
|
|
|
22,500 |
|
|
|
|
|
|
|
|
|
|
General Counsel and |
|
|
2002 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Corporate Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert A. Grossman
|
|
|
2004 |
|
|
|
276,769 |
|
|
|
74,728 |
|
|
|
|
|
|
|
|
|
|
|
5,000 |
|
|
|
|
|
|
|
2,860 |
|
|
Executive Vice President |
|
|
2003 |
|
|
|
269,906 |
|
|
|
32,758 |
|
|
|
|
|
|
|
|
|
|
|
7,500 |
|
|
|
|
|
|
|
2,955 |
|
|
Government & Industry Affairs |
|
|
2002 |
|
|
|
219,862 |
|
|
|
5,000 |
|
|
|
|
|
|
|
|
|
|
|
21,000 |
|
|
|
|
|
|
|
|
|
Charles W. Chabot
|
|
|
2004 |
|
|
|
196,299 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,610 |
|
|
President Marketing & |
|
|
2003 |
|
|
|
302,041 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,000 |
|
|
Development |
|
|
2002 |
|
|
|
314,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
11,023 |
|
|
|
(1) |
The amounts shown include cash compensation paid during the year
indicated as well as cash compensation deferred at the election
of the Named Executive. See the discussion of our Deferred
Compensation Plan below. |
|
(2) |
The bonuses shown were awarded and paid in the succeeding year
for services rendered during the year indicated. |
|
(3) |
Except for those described in footnote (8) to the table,
the values of perquisites and other personal benefits are not
shown on the table because the aggregate amount of such
compensation (if any) for each year shown did not exceed the
lesser of $50,000 or 10% of the Named Executives annual
salary and bonus for that year. |
|
(4) |
The total number of Restricted Shares held by each Named
Executive Officer at December 31, 2004 and the value of
such Restricted Shares at December 31, 2004 are shown in
the table below: |
|
|
|
|
|
|
|
|
|
|
|
Total Number of | |
|
|
|
|
Restricted | |
|
Value of Restricted | |
Name |
|
Shares(#) | |
|
Shares($) | |
|
|
| |
|
| |
Mortimer B. Fuller III
|
|
|
7,725 |
|
|
|
217,304 |
|
Charles N. Marshall
|
|
|
3,605 |
|
|
|
101,409 |
|
John C. Hellmann
|
|
|
5,150 |
|
|
|
144,870 |
|
Adam B. Frankel
|
|
|
3,090 |
|
|
|
86,922 |
|
Robert A. Grossman
|
|
|
|
|
|
|
|
|
Charles W. Chabot
|
|
|
|
|
|
|
|
|
|
|
|
See REPORT OF THE COMPENSATION COMMITTEE Executive
Compensation Program Long-Term Incentive
Compensation Equity Awards Under the Omnibus
Plan Restricted Shares below
for a more detailed discussion of certain terms of our
Restricted Share awards. |
|
(5) |
The numbers of options awarded as shown on the table have been
adjusted to reflect: (i) a three-for-two common stock
split, effected in the form of a 50% common stock dividend,
payable March 14, 2002, to stockholders of record as of
February 28, 2002; and (ii) a |
16
|
|
|
three-for-two stock split, effected
in the form of a 50% common stock dividend, payable
March 15, 2004 to stockholders of record as of
February 27, 2004.
|
|
|
(6) |
Messrs. Fuller, Hellmann and Marshalls other
compensation in 2004 included the amount of compensation they
directly received to make payments on a split-dollar life
insurance policy. The amounts included additional compensation
equal to the sum of the amount of premiums on the policy and a
tax gross up payment to fund the tax on the premium amount and
the tax gross up amount. See REPORT OF THE COMPENSATION
COMMITTEE Other Compensation
Modified Split-Dollar Life Insurance below
for a more detailed discussion of the split-dollar arrangements.
Of the total award received by Mr. Fuller in 2004, $529,853
went toward the payment of the insurance premium and the
remaining $353,599 went toward tax gross up payments
attributable to income taxes payable on that premium. For
Mr. Hellmann, $33,787 went toward the payment of the
insurance premium and the remaining $22,524 went toward tax
gross up payments attributable to income taxes payable on that
premium. For Mr. Marshall, $235,586 went toward the payment
of the insurance premium and the remaining $157,057 went toward
tax gross up payments attributable to income taxes payable on
that premium. We will not be entitled to receive reimbursement
of amounts that Messrs. Fuller, Hellmann and Marshall used
to pay insurance premiums on the split-dollar life insurance
policy. The remaining amounts included in 2004 for
Messrs. Fuller, Hellman and Marshall ($2,860 for each of
them) and all of the amounts included for the remaining Named
Executives ($1,590 for Mr. Frankel, $2,860 for
Mr. Grossman and $1,610 for Mr. Chabot) reflect our
contributions to our 401(k) Savings Incentive Plan on their
behalf. The amounts shown for 2003 reflect our contributions to
our 401(k) Savings Incentive Plan on behalf of each of
Messrs. Fuller, Marshall, Hellmann and Grossman of $2,955
and of $3,000 on behalf of Mr. Chabot. The amounts shown
for 2002 include the value of split-dollar insurance premiums
paid by us and the economic benefits (projected on an actuarial
basis) under split-dollar life insurance arrangements. |
|
(7) |
Mr. Frankel joined us in May of 2003 and this amount
reflects his salary for the portion of the year that he was with
us. |
|
(8) |
Amounts shown primarily reflect allowances, expense
reimbursement and similar payments made to or on behalf of
Mr. Frankel in connection with his relocation to
Connecticut to join our Company. |
Deferred Compensation Plan
Starting in 2004, we began offering a Deferred Compensation Plan
(DCP) that allows senior employees, including
the Named Executives, to defer receipt of their salary and/or
annual incentive payments into accounts that mirror the gains
and/or losses of several different investment funds we have
selected. The investment funds offered are similar but not
identical to those offered under our 401(k) Savings Incentive
Plan. The DCP does not offer above market fixed interest rate
returns or permit participants to defer their cash compensation
into our Companys stock. Participants may defer up to 50%
of base salary and 100% of annual cash incentive awards until
the date(s) they have specified. Our Company is not required to
make any contributions to the DCP, and the participants have an
unsecured contractual commitment by our Company to pay the
amounts due under the DCP. When such payments are due, the cash
will be distributed from our Companys general assets. Our
Company is in the process of evaluating the steps required to
make the DCP comply with the requirements of the recently
enacted JOBS Act, and our Company will make the DCP compliant
with the requirements of the JOBS Act within the documentation
deadline of December 31, 2005 or terminate the DCP.
17
Stock Options
Shown below is further information on grants of stock options to
the Named Executives during 2004, each of which is exercisable
for Class A Common Stock. All such options were granted
under the Omnibus Plan.
Option Grants in Last Fiscal Year
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percent of | |
|
|
|
|
|
|
|
|
|
|
Total | |
|
|
|
|
|
|
|
|
|
|
Options | |
|
|
|
|
|
|
|
|
Number of | |
|
Granted | |
|
|
|
|
|
|
|
|
Securities | |
|
to | |
|
|
|
|
|
|
|
|
Underlying | |
|
Employees | |
|
Exercise or | |
|
|
|
Grant Date | |
|
|
Options | |
|
in Fiscal | |
|
Base Price | |
|
Expiration | |
|
Present Value | |
Name |
|
Granted (#) | |
|
Year | |
|
($/Sh) | |
|
Date | |
|
($) | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
Mortimer B. Fuller III
|
|
|
56,250 |
|
|
|
16.7 |
% |
|
$ |
23.45 |
|
|
|
05/11/2009 |
|
|
|
444,426 |
|
Charles N. Marshall
|
|
|
26,250 |
|
|
|
7.8 |
% |
|
$ |
23.45 |
|
|
|
05/11/2009 |
|
|
|
207,399 |
|
John C. Hellmann
|
|
|
37,500 |
|
|
|
11.1 |
% |
|
$ |
23.45 |
|
|
|
05/11/2009 |
|
|
|
296,284 |
|
Adam B. Frankel
|
|
|
22,500 |
|
|
|
6.7 |
% |
|
$ |
23.45 |
|
|
|
05/11/2009 |
|
|
|
177,770 |
|
Robert A. Grossman
|
|
|
5,000 |
|
|
|
1.5 |
% |
|
$ |
23.45 |
|
|
|
05/11/2009 |
|
|
|
39,505 |
|
Charles W. Chabot
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
The hypothetical grant date present values are presented
pursuant to the rules of the SEC and are calculated under the
modified Black-Scholes Model for pricing options, a mathematical
formula used to value options traded on stock exchanges. This
formula considers a number of factors in estimating an
options present value. Factors used to value the options
shown on the table include the expected volatility rate of the
shares underlying the option (44.99%), the risk-free interest
rate (3.15%), the expected dividend yield (0%) and the expected
life (three years). The actual before-tax amount, if any,
realized upon the exercise of stock options will depend upon the
excess, if any, of the market price of the Class A Common
Stock over the option exercise price per share at the time the
option is exercised. The hypothetical grant date present values
of the options reflected on the table may not be realized. See
REPORT OF THE COMPENSATION COMMITTEE
Executive Compensation Program Long-Term Incentive
Compensation Equity Awards Under the Omnibus
Plan Stock Options below for a
more detailed discussion of certain terms of our stock option
awards.
At no time during the last year did we adjust or amend the
exercise price of options previously granted to Named
Executives. The following table includes information with
respect to option exercises by the Named Executives during 2004
and all unexercised options to purchase Class A Common
Stock held by the Named Executives at December 31, 2004.
18
Aggregated Option Exercises in Last Fiscal Year and
FY-End Option Values
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities | |
|
|
|
|
|
|
|
|
Underlying Unexercised | |
|
Value of All Unexercised | |
|
|
|
|
|
|
Options Held at | |
|
In-the-Money Options at | |
|
|
Shares | |
|
|
|
Fiscal Year-End (#) | |
|
Fiscal Year-End ($)(1) | |
|
|
Acquired on | |
|
Value | |
|
| |
|
| |
Name |
|
Exercise (#) | |
|
Realized ($) | |
|
Exercisable | |
|
Unexercisable | |
|
Exercisable | |
|
Unexercisable | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
Mortimer B. Fuller III
|
|
|
26,070 |
|
|
|
377,027 |
|
|
|
67,094 |
|
|
|
175,915 |
|
|
|
1,068,544 |
|
|
|
2,069,616 |
|
Charles N. Marshall
|
|
|
33,751 |
|
|
|
662,181 |
|
|
|
54,379 |
|
|
|
66,563 |
|
|
|
1,016,015 |
|
|
|
731,708 |
|
John C. Hellmann
|
|
|
92,813 |
|
|
|
1,730,554 |
|
|
|
61,640 |
|
|
|
100,549 |
|
|
|
1,075,748 |
|
|
|
1,103,533 |
|
Adam B. Frankel
|
|
|
0 |
|
|
|
0 |
|
|
|
5,625 |
|
|
|
39,375 |
|
|
|
81,769 |
|
|
|
350,607 |
|
Robert A. Grossmann
|
|
|
0 |
|
|
|
0 |
|
|
|
7,126 |
|
|
|
21,125 |
|
|
|
97,702 |
|
|
|
243,509 |
|
Charles W. Chabot
|
|
|
23,442 |
|
|
|
55,010 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
(1) |
Expressed as the excess of the market value of a share of
Class A Common Stock at December 31, 2004
($28.13 per share) over the exercise price of each option. |
Severance Agreements
We have severance agreements (Severance
Agreements) with each of our Named Executives which
provide that upon termination of their employment within three
years after a Change in Control (as defined in the
Severance Agreements), unless we initiated such termination due
to their illness, injury or incapacity for a period of six
consecutive months or for Cause (as defined in the
Severance Agreements), the Named Executive will receive a cash
amount equal to three times the average annual compensation we
paid him during the immediately preceding five years. The
Severance Agreements provide for reduction of the amounts paid
pursuant thereto to the extent that such amounts would otherwise
be non-deductible to us under Section 280G of the Internal
Revenue Code. Mr. Frankels Severance Agreement also
provides that upon termination of his employment within three
years after our Company is no longer required to publicly file
periodic reports under the Exchange Act, he will be entitled to
one-third of the amount that he would have otherwise been
entitled to upon a Change in Control, subject to the same
limitations and exclusions. The Severance Agreements do not
require us to pay the Named Executives a set salary or pay a
salary for a set period of time during such persons term
of employment.
19
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND
MANAGEMENT
The following table and related footnotes set forth as of
March 23, 2005 (except to the extent indicated in the
footnotes to the table below) certain information concerning
beneficial ownership of our stock held by (i) each
stockholder known by us to own beneficially more than 5% of any
class of stock, (ii) each of our directors, (iii) each
Named Executive (see EXECUTIVE COMPENSATION),
and (iv) all of our directors and executive officers as a
group. We have calculated beneficial ownership in accordance
with the rules of the SEC. Unless otherwise indicated below in
the footnotes to the table, each stockholder named in the table
has sole voting and investment power with respect to all shares
shown as beneficially owned by that stockholder, and the
designated address of each individual listed in the table is as
follows: Genesee & Wyoming Inc., 66 Field Point Road,
Greenwich, CT 06830. We have omitted percentages of less than
1.0% from the table.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Class A | |
|
Class B | |
|
|
|
|
Common Stock | |
|
Common Stock | |
|
|
|
|
Beneficially Owned | |
|
Beneficially Owned | |
|
|
|
|
| |
|
| |
|
|
Name and Address of |
|
No. of | |
|
Percent of | |
|
No. of | |
|
Percent of | |
|
Percent of Vote | |
Beneficial Owner |
|
Shares | |
|
Class | |
|
Shares | |
|
Class | |
|
(1) | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
Directors
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mortimer B. Fuller III(2)
|
|
|
162,062 |
|
|
|
|
|
|
|
2,018,445 |
|
|
|
76.2 |
% |
|
|
39.9 |
% |
Robert W. Anestis(3)
|
|
|
8,806 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Louis S. Fuller(4)
|
|
|
253,234 |
|
|
|
1.0% |
|
|
|
449,361 |
|
|
|
17.0 |
% |
|
|
8.8 |
% |
T. Michael Long(5)
|
|
|
21,940 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert M. Melzer(6)
|
|
|
52,586 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Philip J. Ringo(7)
|
|
|
68,027 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Peter O. Scannell(8)
|
|
|
8,672 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark A. Scudder(9)
|
|
|
4,882 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
M. Douglas Young(10)
|
|
|
34,239 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Named Executives
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles W. Chabot(11)
|
|
|
27,987 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert A. Grossman(12)
|
|
|
15,543 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John C. Hellmann(13)
|
|
|
126,155 |
|
|
|
|
|
|
|
1,248 |
|
|
|
|
|
|
|
|
|
Charles N. Marshall(14)
|
|
|
435,494 |
|
|
|
1.8% |
|
|
|
|
|
|
|
|
|
|
|
|
|
Adam B. Frankel(15)
|
|
|
14,155 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Wellington Management Company, LLP(16)
|
|
|
1,294,657 |
|
|
|
5.3% |
|
|
|
|
|
|
|
|
|
|
|
2.5 |
% |
|
75 State Street
Boston, MA 02109 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
T. Rowe Price Associates, Inc.(17)
|
|
|
1,841,712 |
|
|
|
7.6% |
|
|
|
|
|
|
|
|
|
|
|
3.6 |
% |
|
100 E. Pratt Street
Baltimore, MD 21202 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Palisade Capital Management, LLC(18)
|
|
|
1,215,000 |
|
|
|
5.0% |
|
|
|
|
|
|
|
|
|
|
|
2.4 |
% |
|
One Bridge Plaza, Suite 695
Fort Lee, NJ 07024 |
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Barclays Global Investors, NA.(19)
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1,922,759 |
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7.9% |
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3.8 |
% |
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45 Fremont Street
San Francisco, CA 94105 |
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Baron Capital Group, Inc.(20)
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1,511,800 |
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6.2% |
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3.0 |
% |
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767 Fifth Avenue
New York, NY 10153 |
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All Directors and Executive Officers as a Group (12 persons)(21)
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1,190,252 |
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4.8% |
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2,469,054 |
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93.2 |
% |
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50.4 |
% |
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(1) |
Reflects the voting power of the outstanding share holdings
shown on the table as a result of the fact that Class A
Common Stock is entitled to one vote per share and Class B
Common Stock is entitled to ten votes per share. |
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(2) |
The amounts shown include: (i) 21,446 shares of
Class A Common Stock owned by Mr. Fuller individually;
(ii) restricted stock units under the Omnibus Plan
representing 2,575 shares of Class A Common Stock;
(iii) 2,018,445 shares of Class B Common Stock
owned by Mr. Fuller individually;
(iv) 6,393 shares of Class A Common Stock held by
Mr. Fullers wife, as to which shares |
20
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Mr. Fuller disclaims
beneficial ownership; and (v) options to
purchase 131,648 shares of Class A Common Stock.
The number of shares in the table includes shares which are
subject to two separate Variable Prepaid Forward transactions
with Credit Suisse First Boston Capital LLC. On March 8,
2004, Mr. Fuller entered into the first transaction
relating to 225,000 shares of Class B Common Stock,
which contract expires on March 8, 2007, and for which
Mr. Fuller received net proceeds of $4,707,937 (the
March 2004 Contract). Under the terms of the
contract, Mr. Fuller has agreed to deliver shares of
Class B Common Stock (which are immediately convertible
into shares of Class A Common Stock on a one-for-one basis)
or shares of Class A Common Stock on the expiration date of
the contract (or on an earlier date if the contract is
terminated early) as follows: (i) if the final price is
less than or equal to the Floor Price ($23.91 per share),
225,000 shares; (ii) if the final price is less than
or equal to the Cap Price ($29.8917 per share), but greater
than the Floor Price, then a number of shares equal to 225,000
times the Floor Price divided by the final price; (iii) if
the final price is greater than the Cap Price, then a number of
shares equal to 225,000 shares multiplied by a fraction,
the numerator of which is the sum of the Floor Price and the
difference between the final price and the Cap Price, and the
denominator of which is the final price. In connection with the
contract, Mr. Fuller has pledged 225,000 shares of
Class B Common Stock to secure his obligation under the
contract. Under the contract, in lieu of delivery of shares,
Mr. Fuller may, at his option, settle the contract by
delivery of cash. On December 1, 2004, Mr. Fuller
entered into the second transaction relating to an additional
225,000 shares of Class B Common Stock, which contract
expires on December 3, 2007, and for which Mr. Fuller
received net proceeds of $5,355,405 (the December 2004
Contract). The December 2004 Contract contains a
delivery obligation identical to that of the March 2004
Contract, but with a Floor Price of $27.28 per share and a
Cap Price of $34.10 per share.
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(3) |
The amount shown includes:
(i) 3,000 shares of Class A Common Stock held by
an HR-10 plan for the benefit of Mr. Anestis;
(ii) options to purchase 2,250 shares of
Class A Common Stock; and (iii) deferred stock units
under the Omnibus Plan representing 3,556 shares of
Class A Common Stock.
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(4) |
The amounts shown include:
(i) 49,320 shares of Class A Common Stock and
449,361 shares of Class B Common Stock owned by
Mr. Fuller individually; (ii) 1,414 shares of
Class A Common Stock owned jointly by Mr. Fuller and
his wife; and (iii) 202,500 shares of Class A
Common Stock owned by Mr. Fullers wife, as to which
shares he disclaims beneficial ownership.
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(5) |
The amount shown includes:
(i) options to purchase 12,375 shares of
Class A Common Stock owned by Mr. Long individually;
and (ii) deferred stock units under the Omnibus Plan
representing 9,565 shares of Class A Common Stock.
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(6) |
The amount shown includes:
(i) 10,125 shares of Class A Common Stock owned
by Mr. Melzer individually; (ii) 7,500 shares of
Class A Common Stock held by a self-directed IRA;
(iii) options to purchase 16,875 shares of
Class A Common Stock; and (iv) deferred stock units
under the Omnibus Plan representing 18,086 shares of
Class A Common Stock.
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(7) |
The amount shown includes:
(i) 12,487 shares of Class A Common Stock owned
by Mr. Ringos wife, as to which shares he disclaims
beneficial ownership; (ii) options to
purchase 30,375 shares of Class A Common Stock;
and (iii) deferred stock units under the Omnibus Plan
representing 25,165 shares of Class A Common Stock.
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(8) |
The amount shown includes:
(i) 3,000 shares of Class A Common Stock held
jointly by Mr. Scannell and his wife; (ii) options to
purchase 2,250 shares of Class A Common Stock;
and (iii) deferred stock units under the Omnibus Plan
representing 3,422 shares of Class A Common Stock.
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(9) |
The amount shown includes:
(i) 2,228 shares of Class A Common Stock owned by
Mr. Scudder individually; (ii) options to
purchase 2,250 shares of Class A Common Stock;
and (iii) deferred stock units under the Omnibus Plan
representing 404 shares of Class A Common Stock.
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(10) |
The amount shown includes: (i) restricted stock units under
the Omnibus Plan representing 1,000 shares of Class A
Common Stock owned by Mr. Young individually; and
(ii) deferred stock units under the Omnibus Plan
representing 33,239 shares of Class A Common Stock. |
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(11) |
The amount shown, and the information contained in this
footnote, is derived from a Form 4 filed by Mr. Chabot
on January 9, 2004, and our internal stock option register.
The amount includes 27,987 shares of Class A Common
Stock held by Mr. Chabot individually. |
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(12) |
The amount shown includes: (i) 1,500 shares of
Class A Common Stock owned by Mr. Grossman
individually; and (ii) options to
purchase 14,043 shares of Class A Common Stock. |
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(13) |
The amount shown includes: (i) 30,375 shares of
Class A Common Stock and 1,248 shares of Class B
Common Stock owned by Mr. Hellmann individually;
(ii) restricted stock under the Omnibus Plan representing
1,717 shares of Class A Common Stock; and
(iii) options to purchase 94,063 shares of
Class A Common Stock. |
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(14) |
The amount shown includes: (i) 363,663 shares of
Class A Common Stock owned by Mr. Marshall
individually; (ii) restricted stock under the Omnibus Plan
representing 1,202 shares of Class A Common Stock; and
(iii) options to purchase 70,629 shares of
Class A Common Stock. |
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(15) |
The amount shown includes: (i) restricted stock under the
Omnibus Plan representing 1,030 shares of Class A
Common Stock owned by Mr. Frankel individually; and
(ii) options to purchase 13,125 shares of
Class A Common Stock. |
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(16) |
The amount and percentage shown, and the information contained
in this footnote, is derived from a Schedule 13G filed by
Wellington Management Company, LLP (WMC) on
February 12, 2005. The shares are owned of record by
clients of WMC. WMC, in its capacity as investment adviser, may
be deemed to beneficially own all of such shares. Those clients
have the right to receive, or the power to direct the receipt
of, dividends from, or the proceeds from the sale of, such
shares. No such client is known to have such right or power with
respect to more than five percent of the class. WMC has shared
power to vote 1,050,157 of such shares and has shared power
to dispose of 1,287,457 of such shares. |
21
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(17) |
The amount and percentage shown, and the information contained
in this footnote, is derived from a Schedule 13G filed by
T. Rowe Price Associates, Inc. (Price
Associates) on February 11, 2005. The shares are
owned of record by clients of Price Associates. Price
Associates, in its capacity as investment adviser, may be deemed
to beneficially own all of such shares. Those clients have the
right to receive, or the power to direct the receipt of,
dividends from, or the proceeds from the sale of, such shares.
No such client is known to have such right or power with respect
to more than five percent of the class. Price Associates has
sole voting power to vote 473,500 of such shares and has
sole power to dispose of all of such shares. |
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(18) |
The amount and percentage shown, and the information contained
in this footnote, is derived from a Schedule 13G filed by
Palisade Capital Management, LLC (Palisade)
on February 11, 2005. The shares are owned of record by
clients of Palisade. Palisade, in its capacity as investment
adviser, may be deemed to beneficially own all of such shares.
Those clients have the right to receive, or the power to direct
the receipt of, dividends from, or the proceeds from the sale
of, such shares. No such client is known to have such right or
power with respect to more than five percent of the class.
Palisade has sole voting power to vote all of such shares and
has sole power to dispose of all of such shares. |
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(19) |
The amount and percentage shown, and the information contained
in this footnote, is derived from a Schedule 13G filed by
Barclays Global Investors, NA (Barclays) on
February 14, 2005. Barclays has sole voting power with
respect to 1,493,272 shares and sole dispositive power with
respect to 1,614,429 shares. According to their joint
Schedule 13G, Barclays Global Fund Advisors has sole
voting and dispositive power with respect to
206,730 shares; Barclays Bank PLC has sole voting and
dispositive power with respect to 79,800 shares; and
Palomino Limited has sole voting and dispositive power with
respect to 21,800 shares. |
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(20) |
The amount and percentage shown, and the information contained
in this footnote, is derived from a Schedule 13G filed by
Baron Capital Group, Inc. (BCG) on
February 14, 2005. BCG has shared voting power with respect
to 1,426,800 shares and shared dispositive power with
respect to 1,511,800 shares. According to their joint
Schedule 13G, BAMCO, Inc. has shared voting power with
respect to 1,375,500 shares and shared dispositive power
with respect to 1,455,500 shares; Baron Capital Management,
Inc. has shared voting power with respect to 51,300 shares
and share dispositive power with respect to 56,300 shares;
Baron Growth Fund has shared voting and dispositive power with
respect to 1,242,500 shares; and Ronald Baron has shared
voting power with respect to 1,426,800 shares and shared
dispositive power with respect to 1,511,800 shares. |
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(21) |
See footnotes 2 through 15 to this table. The amounts shown
exclude securities owned by Messrs. Grossman and Chabot,
who were not executive officers or directors as of
March 23, 2005. The amounts shown include: (i) options
to purchase an aggregate of 389,323 shares of Class A
Common Stock; (ii) restricted stock under the Omnibus Plan
representing 3,949 shares of Class A Common Stock;
(iii) restricted stock units under the Omnibus Plan
representing 3,575 shares of Class A Common Stock;
(iv) deferred stock units under the Omnibus Plan
representing an aggregate of 93,233 shares of Class A
Common Stock. |
REPORT OF THE COMPENSATION COMMITTEE*
Executive Compensation Philosophy
The goals of our executive compensation program are to align
compensation with business objectives and performance, to enable
us to attract, retain and reward executives who contribute to
our long-term success and to increasing stockholder value. The
program reflects the following principles:
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Compensation should be related to performance. Executives
are rewarded based upon Company-wide performance, regional
performance (in the case of executives who are regional
managers) and individual performance. When the Company performs
well, based on financial and non-financial measures, executives
will receive greater incentive compensation. When the business
does not meet objectives or is facing financial challenges,
incentive awards will be reduced. Finally, executives with
sustained high performance should be rewarded more than those in
similar positions with lesser performance. |
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Employees should think like stockholders. We believe that
employees should act in the interests of stockholders, and we
use our annual and long-term incentive compensation plans as
tools to align our employees interests with
stockholders interests. Our executives annual
incentive compensation is based on metrics that we believe
directly enhance stockholder value. Equity awards under the
Omnibus Plan, coupled with the Compensation Committees
adoption of executive share ownership guidelines, are also
designed to align executives interests with
stockholders interests. In addition, our |
* The information in this report is not soliciting
material, is not deemed filed with the SEC and is not to
be incorporated by reference in any of our filings under the
Securities Act of 1933, as amended, or the Exchange Act whether
made before or after the date hereof and irrespective of any
general incorporation language in any such filings.
22
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Stock Purchase Plan enables employees to purchase Class A
Common Stock at a discount through payroll deductions. |
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Incentive compensation should be a greater part of total
compensation for more senior positions. The proportion of an
individuals total compensation that varies based on
individual and Company performance objectives should increase as
the individuals business responsibilities increase. |
Executive Compensation Program
Our executive compensation program currently consists of annual
salary, annual incentive compensation in the form of cash
bonuses, and long-term incentive compensation in the form of
equity awards. The Compensation Committee periodically reviews
the effectiveness and competitiveness of the Companys
executive compensation structure with the assistance of an
independent consultant. This consultant is engaged by, and
reports directly to, the Compensation Committee. The
Compensation Committee periodically compares the Companys
senior management compensation levels with those at companies
that are included in the S&P 1500 Railroad Index used in the
performance graph and table on page 28. However, the
Company also competes for executive talent outside the railroad
industry, and as a result, the Compensation Committee
periodically considers compensation information from other
industries. The Compensation Committee also considers the value
of various elements of the annual compensation for each
executive and all executives as a group.
Salaries
The Compensation Committee annually reviews and makes changes to
salaries of senior corporate executives based on, among other
things, recommendations of the Chief Executive Officer. Factors
considered are an executives performance, changes in
competitive compensation levels and changes in the
executives responsibilities.
Annual Incentive Compensation GVA Methodology
Under the Omnibus Plan
For fiscal year 2004, as was the case in the prior two years,
the Compensation Committee approved annual financial and safety
performance goals and bonus formulas which we refer to as the
Companys Genesee Value Added, or GVA, methodology. The GVA
financial performance goals for the Company as a whole and each
of its regions are derived from return on invested capital
measurements. The GVA safety performance goals for the Company
and each of its regions are derived from ratios of the number of
reportable injuries to man hours worked, as defined by the
Federal Railroad Administration.
The following table illustrates the target amount of annual cash
bonus payments for senior executives of the Company, as well as
the relative weights assigned to each performance measure for
such individuals:
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Target Annual | |
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Relative Weighting of Criteria in Determining Annual Cash Bonus Amount | |
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Cash Bonus | |
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Amount as a | |
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Corporate | |
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Corporate | |
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Regional | |
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Regional | |
Principal |
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Percentage of | |
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Financial | |
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Safety | |
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Individual | |
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Safety | |
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Financial | |
Position |
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Base Salary | |
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Performance | |
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Performance | |
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Performance | |
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Performance | |
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Performance | |
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Chief Executive Officer
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70% |
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85% |
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15% |
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Chief Financial Officer
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50% |
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85% |
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15% |
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Chief Operating Officer
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50% |
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80% |
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20% |
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Most Other Corporate Officers
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35%-50% |
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35%-85% |
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15% |
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0%- 50% |
(1) |
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Regional Managers
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50% |
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20% |
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20% |
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60% |
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(1) |
Certain other corporate executives with non-operational
responsibilities also have individual performance goals, which
are tied to the attainment of strategic or operational
initiatives and vary depending on the positions held by such
persons. |
23
Financial performance based bonuses can vary from zero to 200%
of the target bonus amounts. To the extent that the Company, or
a region in the case of a senior regional manager, generates a
financial performance based bonus amount that would otherwise be
greater than 200% of the target bonus amount or less than zero,
the excess amount (positive or negative, as applicable) is
carried forward to the subsequent years bonus
calculations. However, no employee has any right to the excess
positive amounts if his or her employment ends prior to the end
of the subsequent year, and no employee has any obligations
related to excess negative amounts if his or her employment
terminates. Safety performance based bonuses cannot exceed
targeted bonus amounts, but can be reduced to zero based on
safety performance.
Long-Term Incentive Compensation Equity Awards
Under the Omnibus Plan
Equity awards are granted at the discretion of the Compensation
Committee, and equity awards for executive officers are based on
its evaluation of such executive officers contribution and
expected future contribution to our financial success.
The Compensation Committee views stock options as an important
component of overall executive compensation because stock
options emphasize the objective of increasing shareholder value.
Until 2004, stock options were the exclusive form of both
long-term incentive compensation and equity compensation. In
2004, for each member of senior management, stock options
constituted approximately 70% of the value of total long-term
incentive compensation, with Restricted Shares constituting the
remaining 30% of the value. Long-term incentive awards for
employees other than members of senior management continued to
consist exclusively of stock options.
Options have a five year term and vest over a three-year period,
with 33% becoming exercisable on each anniversary of the grant
date, subject to acceleration upon a change in control. All
options are granted with an exercise price equal to the fair
market value of the Companys Class A common stock on
the date of grant, and option re-pricing is expressly prohibited
by the terms of the Omnibus Plan. The terms of option awards for
senior executives include confidentiality and non-compete
obligations. In 2004, the Compensation Committee granted options
to purchase 336,499 shares of Class A Common
Stock to 66 employees, which included options to
purchase 147,500 shares to our Named Executives.
Option values are calculated using the Black-Scholes Model in
consultation with independent consultants. These grants had a
value (as of the grant date) of approximately $2,656,759, which
included a value of approximately $1,165,383 for options granted
to our Named Executives.
The Compensation Committee views Restricted Shares as providing
compensation that promotes a long-term financial interest in the
Company. In particular, the adoption of ownership guidelines for
executives who were awarded Restricted Shares provides a share
retention vehicle and promotes executive share ownership.
Restricted Shares vest over a three-year period, with one-third
becoming exercisable on each anniversary of the grant date,
subject to acceleration upon a change in control. Restricted
Share awards also include the same confidentiality and
non-compete obligations as are included in the terms of the
option awards. In 2004, the Compensation Committee granted
28,222 Restricted Shares to 11 employees, which included 19,570
Restricted Shares granted to our Named Executives, and these
grants had a value (as of the grant date) of approximately
$657,573, which included a value of approximately $455,981 for
Restricted Shares granted to our Named Executives.
Other Compensation
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401(k) Savings Incentive Plan |
Executives and other employees are entitled to participate in
our 401(k) Savings Incentive Plan, which provides retirement
benefits to employees and includes employer and employee
contributions.
24
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Employee Stock Purchase Plan |
Executive officers (other than our Chief Executive Officer) and
other employees are also entitled to participate in our Stock
Purchase Plan which permits participants to purchase
Class A Common Stock at approximately 90% of the lowest
closing price of the stock during the prior month. The Stock
Purchase Plan is intended to encourage ownership of our
Class A Common Stock by our present and future employees at
all levels of employment and thereby provide them the benefit of
the incentive created by stock ownership. The Stock Purchase
Plan is also intended to provide a more efficient mechanism for
our employees to acquire stock ownership. The Compensation
Committee administers the Stock Purchase Plan.
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Modified Split-Dollar Life Insurance |
As part of the Companys effort to attract and retain
senior executives, from 1994 until 2002, the Company offered
senior corporate executives, including Mr. Fuller,
Mr. Hellmann and Mr. Marshall, and certain regional
managers, split-dollar life insurance arrangements. These
arrangements were designed to provide post-employment retirement
benefits based on the insurance policies cash value at
retirement, along with a death benefit during the term of the
executives employment. Under these arrangements, the
policies were owned by the executives, the premiums were paid on
their behalf by the Company, and the Company was entitled to a
portion of the death benefit proceeds or cash value equal to the
amount of premiums advanced. As a result, each year, these Named
Executives were deemed to have obtained interest-free loans from
the Company equal to the premium payments, and these Named
Executives were required to report the value of the interest on
the deemed loans that they otherwise would have been charged as
compensation.
In response to Section 402 of the Sarbanes-Oxley Act of
2002 (Section 402 of SOX), which has
been interpreted by some to prohibit these types of
arrangements, in 2002 the Company suspended premium payments
under the policies for the three Named Executives, and the
Compensation Committee, with advice from its independent
consultant, evaluated alternative methods of providing these
benefits. In light of the substantial amount of premiums already
built-up in these polices, the expected future years of service
for these Named Executives and other factors, during 2004, the
Company began funding these policies again. However, because of
the provisions of Section 402 of SOX, rather than pay the
premiums on behalf of Named Executives, the Company began paying
the three Named Executives additional compensation equal to the
sum of the amount of premiums on the policies, which equaled
$799,226, and a tax gross-up payment, which equaled $533,181, to
fund the tax on the premium amount and the tax gross-up amount.
The amount paid in 2004 for restoration of these Named
Executives split-dollar life insurance included catch-up
amounts, which equaled $476,875, represents amounts that would
have been paid during the year and a half that payments were
suspended, as well as corresponding tax gross-up payments of
$317,917.
Under this new arrangement, the Company will not be entitled to
reimbursement of amounts paid in 2004 and thereafter, but will
retain the right to receive from the insurance company an amount
equal to the amount of premiums paid on the split-dollar life
insurance policies prior to 2004. The Company has no obligation
to continue funding these policies, and we continue to evaluate
these and other types of arrangements for all of our Named
Executives.
Chief Executive Officer Compensation
The prior discussion included under
Executive Compensation Philosophy
and Executive Compensation
Program applies to the compensation of Mortimer B.
Fuller III, our Chief Executive Officer. Although
Mr. Fuller has a Severance Agreement with us, he has no
agreement that requires that he be paid a set salary or bonus or
paid a salary or bonus for a set period of time during his
employment. The compensation paid to Mr. Fuller for his
performance in 2004 was established applying the principles
outlined above.
Base Salary. The Compensation Committee increased
Mr. Fullers salary in 2004 by 4.25% to $601,000, and
effective January 1, 2005, Mr. Fullers salary
was increased by 3.50% to $622,000.
Annual Incentive Compensation. Mr. Fullers
annual incentive compensation package for his 2004 performance
was a cash bonus payment of $229,022, which was paid in February
of 2005. This amount was
25
determined entirely in accordance with the GVA methodology and
was based on the extent to which the Company met the objective
performance criteria established for 2004.
Long-Term Incentive Compensation. On May 12, 2004,
Mr. Fuller was awarded 56,250 stock options and 7,725
restricted stock units for an equal number of shares of
Class A Common Stock based on Mr. Fullers
individual performance and in recognition of the value of his
continued leadership.
Other. In connection with the restoration of his
split-dollar insurance policy, Mr. Fuller was paid $529,853
to fund the payment of the insurance premium and Mr. Fuller
was paid $353,599 to fund expected taxes attributable to income
taxes payable on that premium. As noted previously, these
amounts reflected catch-up payments, which for Mr. Fuller
equaled $322,215, which represent amounts that would have been
paid during the year and a half that these payments were
suspended, as well as a corresponding tax gross-up payment of
$214,810.
Executive Share Retention Guidelines
The Compensation Committee believes that senior management
should have a significant equity interest in the Company. In
order to promote equity ownership and further align the
interests of management with the Companys stockholders, in
July of 2004 the Compensation Committee adopted share ownership
guidelines for senior management. Under these guidelines,
certain executives are expected to obtain and to maintain a
significant ownership position, which is expressed as a number
of shares. Prior to achieving the ownership guideline amount,
these executives are expected to retain a portion, expressed as
a percentage, of the net after-tax gain realized under equity
based compensation awards granted after the adoption of the
guidelines. The ownership guideline amount and portion of gain
retained are as follows:
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Ownership Guideline Amount | |
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Portion of Gain Retained | |
Principal Position |
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(no. of shares) | |
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(% of gain) | |
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Chief Executive Officer
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150,000 |
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100 |
% |
Chief Financial Officer
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65,000 |
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100 |
% |
Chief Operating Officer
|
|
|
65,000 |
|
|
|
100 |
% |
Other Corporate Officers
|
|
|
20,000 |
|
|
|
50 |
% |
Senior Regional Managers
|
|
|
15,000 |
|
|
|
50 |
% |
The Compensation Committee periodically reviews share ownership
levels of persons subject to these guidelines. All stock
options, including vested options, are excluded in determining
whether an executive has achieved the ownership levels set forth
above.
Deductibility of Compensation
Section 162(m) of the Internal Revenue Code generally
disallows public companies from claiming a tax deduction for
compensation in excess of $1 million paid to their chief
executive officer or any of the four other most highly
compensated executive officers. However, the statute exempts
qualifying performance based compensation from the
$1 million limitation if certain requirements are met.
Additionally, cash compensation voluntarily deferred by the
Executive Officers named in this Proxy Statement under the DCP
is not subject to the Section 162(m) cap until the
year paid.
For 2004, none of our Executive Officers received non-deductible
compensation with the exception of Mr. Fuller, who received
compensation of approximately $713,000 which was non-deductible
under section 162(m) of the Internal Revenue Code. In 2004,
our stockholders approved the Omnibus Plan, and many of the
types of awards authorized under the Omnibus Plan, such as GVA
based annual incentive compensation and option awards, should
qualify as performance-based compensation for purposes of
Section 162(m). As a result, such awards should not count
toward the $1 million deduction limitation.
While the tax impact of any compensation arrangement is one
factor to be considered, such impact is evaluated by the
Compensation Committee in light of the Companys overall
compensation philosophy and objectives. The Compensation
Committee believes that there are circumstances where the
provision of
26
compensation that is not fully deductible may be more consistent
with the compensation philosophy and objectives of the Company
and/or may be in the best interests of the Company and its
stockholders. The Compensation Committees ability to
exercise discretion and to retain flexibility in this regard
may, in certain circumstances, outweigh the advantages of
qualifying all compensation as deductible under
Section 162(m). Accordingly, the Compensation Committee
continues to reserve the authority to award compensation that
may not be fully deductible.
Compensation Committee
Robert W. Anestis, Chairman
Peter O. Scannell
Mark A. Scudder
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER
PARTICIPATION
Our Compensation Committee consists of Robert W. Anestis
(Chairman), Peter O. Scannell and Mark A. Scudder. Our Chief
Executive Officer consults with the Compensation Committee. He
participates in discussions of the Compensation Committee and
makes recommendations to it, but he does not vote or otherwise
participate in the Compensation Committees ultimate
determinations. Our Board believes that it is wise and prudent
to have our Chief Executive Officer participate in these
determinations, because his evaluations and recommendations with
respect to the compensation and benefits paid to executives
other than himself are extremely valuable to the Compensation
Committee. However, our Chief Executive Officer neither
participates in nor is otherwise involved in the deliberations
of the Compensation Committee with respect to his own
compensation and benefits.
None of our executive officers has served as a member of a
compensation committee of a board of directors of any other
entity which has an executive officer serving as a member of our
Board, and there are no other matters regarding interlocks or
insider participation that are required to be disclosed.
27
STOCK PRICE PERFORMANCE GRAPH*
Our Class A Common Stock is traded on the New York Stock
Exchange under the symbol GWR. Last year, we
included in our cumulative total stockholder return graphs the
results of the Fidelity Railroad Index. However, as the Fidelity
Railroad Index is no longer published, we have selected an
alternative peer group index. Set forth below is a line graph
and table comparing the cumulative total stockholder return on
the Class A Common Stock during the five-year period ended
December 31, 2004, based on the market price thereof, with
the cumulative total return of the (i) the Russell 2000
Index and (ii) the S&P 1500 Railroad Index.
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
|
|
December 31, | |
| |
|
|
1999 | |
|
2000 | |
|
2001 | |
|
2002 | |
|
2003 | |
|
2004 | |
| |
Genesee & Wyoming Inc. Class A
|
|
|
100.00 |
|
|
|
212.86 |
|
|
|
380.84 |
|
|
|
356.17 |
|
|
|
551.18 |
|
|
|
738.32 |
|
Russell 2000 Index
|
|
|
100.00 |
|
|
|
96.98 |
|
|
|
99.39 |
|
|
|
79.03 |
|
|
|
116.38 |
|
|
|
137.71 |
|
S&P 1500 Railroad Index
|
|
|
100.00 |
|
|
|
106.01 |
|
|
|
105.03 |
|
|
|
107.69 |
|
|
|
117.43 |
|
|
|
124.08 |
|
We can offer no assurance that our stock performance will
continue in the future with the same or similar trends depicted
in the graph or table above.
|
|
* |
The information in this graph and table is not soliciting
material, is not deemed filed with the SEC and is not to
be incorporated by reference in any of our filings under the
Securities Act of 1933, as amended, or the Exchange Act whether
made before or after the date hereof and irrespective of any
general incorporation language in any such filings. |
28
REPORT OF THE AUDIT COMMITTEE*
The duties and responsibilities of the Audit Committee are set
forth in our Audit Committee Charter which is attached as
Annex II to this proxy statement. The Audit Committee has:
|
|
|
|
|
selected the independent registered public accounting firm to
audit our books and records; |
|
|
|
reviewed and discussed our audited financial statements for 2004
with management and with PwC, our independent registered public
accounting firm, and has held, as appropriate, executive
sessions with PwC and those responsible for our internal audit
function, in each case without the presence of management; |
|
|
|
discussed with our independent registered public accounting firm
the matters required to be discussed by SAS 61 (Codification for
Statements on Auditing Standards)(as modified by SAS 90),
including the quality of the Companys accounting
principles, the reasonableness of managements significant
judgments and the clarity of disclosures in the financial
statements; and |
|
|
|
received from PwC the written disclosures and the letter
required by Independence Standards Board Standard No. 1
(independence discussions with audit committees) and has
discussed with PwC its independence. |
In performing all of these functions, the Audit Committee acts
in an oversight capacity. The Audit Committee reviews the
Companys quarterly and annual reports on Form 10-Q
and Form 10-K prior to filing with the SEC. In its
oversight role, the Audit Committee relies on the work and
assurances of the Companys management, which has the
primary responsibility for establishing and maintaining adequate
internal control over financial reporting and for preparing the
financial statements, and other reports, and of the independent
registered public accounting firm, which is engaged to audit and
report on the consolidated financial statements of the Company
and subsidiaries, managements assessment of the
effectiveness of the Companys internal control over
financial reporting, and the effectiveness of the Companys
internal control over financial reporting.
In reliance on these reviews and discussions, and the reports of
the independent registered public accounting firm, the Audit
Committee recommended to the Board of Directors, and the Board
approved, that the audited financial statements be included in
the Companys Annual Report on Form 10-K for the year
ended December 31, 2004 for filing with the SEC.
Audit Committee:
Robert M. Melzer, Chairman
Philip J. Ringo
Peter O. Scannell
PROPOSAL TO RATIFY THE
SELECTION OF INDEPENDENT AUDITORS
PwC served as our independent registered public accounting firm
for 2004. In addition to the audit of the 2004 financial
statements, the Audit Committee engaged PwC to perform certain
services for which it was paid fees.
On April 5, 2002, our Board selected PwC as our independent
registered public accounting firm for 2002. PwC also served as
our independent registered public accounting firm for 2003 and
2004. Our Audit
|
|
* |
The information in this report is not soliciting
material, is not deemed filed with the SEC and is not to
be incorporated by reference in any of our filings under the
Securities Act of 1933, as amended, or the Exchange Act whether
made before or after the date hereof and irrespective of any
general incorporation language in any such filings. |
29
Committee has selected PwC as our independent registered public
accounting firm for 2005. This selection will be presented to
our stockholders for their ratification at the Annual Meeting.
Our Board recommends a vote in favor of the proposal to ratify
this selection, and the persons named in the enclosed proxy
(unless otherwise instructed therein) will vote such proxies FOR
such proposal. If our stockholders do not ratify this selection,
our Audit Committee will reconsider its choice.
One or more representatives of PwC will be present at the Annual
Meeting and will be available to respond to appropriate
questions. In addition, the representatives will have an
opportunity to make a statement if they so desire.
Principal Accountant Fees and Services
Aggregate fees for professional services rendered to us by PwC
for the years ended December 31, 2003 and 2004 were:
|
|
|
|
|
|
|
|
|
|
|
2003 | |
|
2004 | |
|
|
| |
|
| |
Audit
|
|
$ |
689,200 |
|
|
$ |
1,261,800 |
|
Audit Related
|
|
|
158,700 |
|
|
|
168,300 |
|
Tax
|
|
|
121,600 |
|
|
|
25,800 |
|
All Other
|
|
|
0 |
|
|
|
0 |
|
Total
|
|
$ |
969,500 |
|
|
$ |
1,455,900 |
|
Audit fees for the years ended December 31, 2003 and
2004 were for professional services rendered for the audits of
the consolidated financial statements of the Company, including
(for 2004) the audit of internal control over financial
reporting, consents, income tax provision procedures and
assistance with review of documents filed with the SEC.
Audit Related fees for the years ended December 31,
2003 and 2004 were for assurance and related services related to
employee benefit plan audits, due diligence related to mergers
and acquisitions, accounting consultations in connection with
acquisitions, attest services that are not required by statute
or regulation and consultations concerning financial accounting
and reporting standards.
Tax fees for the years ended December 31, 2003 and
2004 were for services related to tax compliance, tax planning
and tax advice.
Our Audit Committee has not adopted pre-approval policies and
procedures for audit and non-audit services. The engagement of
PwC for non-audit accounting and tax services is limited to
circumstances where these services are considered integral to
the audit services that PwC provides or where there is another
compelling rationale for using PwC. All audit, audit-related and
permitted non-audit services for which PwC was engaged were
pre-approved by the Audit Committee in compliance with
applicable SEC requirements.
STOCKHOLDER PROPOSALS FOR 2006 ANNUAL MEETING
In order for any stockholder proposal to be included in our
proxy statement to be issued in connection with our 2006 Annual
Meeting of Stockholders, that proposal must be received at our
principal executive offices, 66 Field Point Road, Greenwich,
Connecticut 06830 (Attention: Corporate Secretary), no later
than December 9, 2006. If that proposal is in compliance
with all of the requirements of Rule 14a-8 under the
Exchange Act, it will be included in the proxy statement and set
forth on the proxy card issued for that Annual Meeting.
Stockholders may wish to submit proposals at the 2006 Annual
Meeting of Stockholders rather than include such proposals in
our proxy materials, but in order for such proposals to be
deemed timely, such proposals must be received at our principal
executive offices, 66 Field Point Road, Greenwich, Connecticut
06830 (Attention: Corporate Secretary) between February 7,
2006 and March 9, 2006 (inclusive).
30
OTHER MATTERS
Our Board does not know of any other matters that are to be
presented for action at the Annual Meeting. Should any other
matter come before the Annual Meeting, however, the persons
named in the enclosed proxy will have discretionary authority to
vote all proxies with respect to such matter in accordance with
their judgment.
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|
|
BY ORDER OF THE BOARD OF DIRECTORS |
|
|
Adam B. Frankel |
|
Secretary |
Dated: April 8, 2005
31
As Amended on April 1, 2005
ANNEX I
GENESEE & WYOMING INC.
CORPORATE GOVERNANCE PRINCIPLES
The Board of Directors (Board) of
Genesee & Wyoming Inc. (Company) is
governed by the following general principles:
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|
|
1. The Boards paramount duty is to oversee the CEO
and other senior management in the competent and ethical
management of the Company. The selection, compensation and
evaluation of a well-qualified and ethical CEO is the single
most important function of the Board. |
|
|
2. Open communication between the Board and management is
crucial to the Companys long-term success. Management is
responsible for creating, developing and implementing the
strategy of the Company. The Board is responsible for reviewing
the strategy and guiding its implementation in the context of
the overall scope of the business and the interests of its
stockholders. Management is responsible for operating the
Company in an effective and ethical manner in order to produce
long-term value for stockholders. Senior management and the
Board are expected to know how the Company earns its income and
what risks the Company is undertaking in the course of carrying
out its business. Neither managements nor the Boards
personal interests should be placed ahead of, or in conflict
with, the interests of the Company. |
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|
3. Management is responsible, under the oversight of the
Board and its Audit Committee, for producing financial
statements that fairly present the financial condition and
results of operations of the Company, and for making the timely,
understandable and complete disclosures that stockholders and
prospective investors need to permit them to assess the
financial and business soundness and risks of the Company. |
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|
4. The Company is responsible for dealing (i) with its
employees in a fair and equitable manner; (ii) with the
communities in which it operates with good citizenship; and
(iii) with government in accordance with, and a commitment
to, all applicable laws, rules and regulations. |
Based on the preceding principles, the Board has adopted the
following corporate governance policies:
|
|
|
1. The Boards Responsibilities and Duties. |
|
|
In addition to its general responsibility to oversee management,
the Board is also responsible for performing a number of
specific functions. It is the Boards duty to: |
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|
1.1. Appoint the Chairman and CEO. |
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|
1.2. Appoint the officers of the Company. |
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|
1.3. Review and monitor fundamental financial and business
strategies and review, monitor and approve major corporate
actions. |
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|
1.4. Approve operating and capital budgets at the
commencement of each financial year and monitor progress on a
quarterly basis against budget by financial key performance
indicators. |
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|
1.5. Monitor and oversee the Companys financial
position. |
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|
1.6. Evaluate the performance of, and set the compensation
for, the Chairman and CEO and senior management executives
through its Compensation Committee. |
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|
1.7. Ensure that the Companys policies and compliance
systems in place are consistent with the objective that the
Company, its officers and directors act legally, ethically and
responsibly. |
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|
1.8. Participate in Board meetings, review relevant
materials in advance of meetings, serve on Board Committees and
prepare for meetings and for discussions with management. |
I-1
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1.9. Spend the time needed, and meet as frequently as
necessary, to properly discharge its responsibilities. |
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1.10. Understand the Companys business, industry and
primary risks. |
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2. Board Composition and Compensation. |
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2.1. The Board is currently composed of one executive
director (the Chairman and CEO) and eight non-executive
directors. In the event that the Chairman and CEO positions are
held separately by two individuals, both will hold Board seats.
However, the Company believes that the Board has the benefit of
access to all of the executives of the Company and that,
therefore, it is not necessary to have additional executive
directors. The Board believes that its current size of nine
members is an appropriate size for a working board because it is
large enough to represent broad interests but small enough to
maintain close working relationships and collegiality. The
Companys By-laws allow for not less than three nor more
than fifteen directors. Changes to the size of the Board shall
be recommended by the Governance Committee and approved by the
full Board. |
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2.2. Board Selection |
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|
2.2.1. The Board is responsible for nominating directors.
In nominating directors, the Board, with the assistance of the
Governance Committee, will take into account a variety of
factors it considers appropriate, which may include the
following: strength of character and leadership skills; general
business acumen and experience; broad knowledge of the rail
freight business or of other modes of transportation; knowledge
of strategy, finance, relations between transportation and
government, international business; age; number of other board
seats; and willingness to commit the necessary time
all to ensure an active Board whose members work well together
and possess the collective knowledge and expertise required by
the Board. Selection shall be made in the context of an
assessment of the perceived needs of the Board at the point in
time the selection is being made. At least a majority of the
directors shall be independent directors, as determined in
accordance with section 3 below. |
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2.2.2. The Governance Committee considers and establishes
procedures regarding recommendations for nomination to the
Board, including nominations submitted by stockholders.
Recommendations of stockholders should be sent to the Company,
to the attention of the Corporate Secretary. Any recommendations
submitted to the Corporate Secretary should be in writing and
should include whatever supporting material the stockholder
considers appropriate in support of that recommendation, but
must include the information that would be required under the
rules of the SEC in a proxy statement soliciting proxies for the
election of such candidate and a signed consent of the candidate
to serve as a director of the Company, if elected. The
Governance Committee will evaluate all potential candidates in
the same manner, regardless of the source of the recommendation.
Based on the information provided to the Governance Committee,
it will make an initial determination whether to conduct a full
evaluation of a candidate. As part of the full evaluation
process, the Governance Committee may conduct interviews, obtain
additional background information and conduct reference checks
of the candidate. The Governance Committee may also ask the
candidate to meet with management and other members of the Board. |
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2.3. The following are the criteria for remaining a
director: |
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2.3.1. All non-executive directors are expected voluntarily
to review and assess their own membership of the Board from time
to time and, particularly, before standing for re-election,
taking into account length of service, age, qualifications and
expertise relevant to the Companys then current policy and
business. In addition, the Governance Committee will adopt a
formal process for evaluating on an annual basis the
effectiveness of the Board and each of its Committees and
determining opportunities for their improvement. The sole
purpose of this evaluation is to increase the effectiveness of
the Board. |
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2.3.2. Non-executive directors who change the
responsibility they held when they were elected to the Board
should submit a letter of resignation to the Board. Individual
non-executive directors |
I-2
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should submit a letter of resignation to retire from the Board
at the end of the term following their 70th birthday. In both
cases, such letter may be accepted or rejected by the Governance
Committee. |
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|
2.3.3. Individual executive directors should submit a letter of
resignation to retire from the Board on the relinquishment of
their executive position with the Company. Such letter may be
accepted or rejected by the Governance Committee. |
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2.3.4. Because of the importance of knowledge of the
Company and of continuity, the Board does not believe that in
every instance the directors who retire or change from the
position they held when they came on the Board should
necessarily leave the Board. There should, however, be an
opportunity for the Board to review the continued
appropriateness of Board membership under these circumstances. |
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|
2.3.5. The Board has not adopted term limits. While term
limits ensure fresh ideas and viewpoints, they result in the
loss of the contribution of directors who have been able to
develop, over a period of time, insight into the Company, the
continuity of its strategy and its operations, culture and
management and a working relationship with other directors. |
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2.3.6. The Board will review each directors
continuation on the Board every three years which will also
allow each director to confirm his or her desire to continue as
a member. |
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2.3.7. Absent special circumstances, each director is
expected to attend the annual meetings of stockholders. |
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2.4. The Boards compensation will be determined
annually following the annual meeting of stockholders. The
compensation of directors should fairly reward them for their
efforts on behalf of the Company and should be structured to
align their interests with the long-term interests of the
Companys stockholders. Board members have the right to
elect to receive their cash compensation in Company common stock
and the Board strongly encourages all of its members to make
this election. The Board may seek outside expertise to determine
the appropriateness and competitiveness of its compensation. |
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3. Categorical Standards for Director Independence. |
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3.1. The Board determines each directors independence
on an annual basis based on applicable regulatory and stock
exchange requirements and these standards. The Boards
determination shall be disclosed in its proxy statement for each
annual meeting of stockholders. |
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3.2. For purposes of these standards: |
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3.2.1. Executive Officer means an
officer within the meaning of Rule 16a-1(f)
under the Securities Exchange Act of 1934; and |
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3.2.2. Immediate Family means a directors
spouse, parents, children, siblings, mothers and fathers-in-law,
sons and daughters-in-law, brothers and sisters-in-law and
anyone (other than domestic employees) who shares the
directors home, but excluding any person who is no longer
an immediate family member as a result of legal separation or
divorce, or death or incapacitation. |
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3.3. An independent director shall be defined
to mean a director who has none of the relationships with the
Company set forth in section 3.4.1 below, and otherwise has
no direct or indirect material relationship with the Company
(either directly or as a stockholder, principal or officer of a
company that has a relationship with the Company) that would
interfere with the exercise of independent judgment by such
director; provided, however, that the Board believes all
directors should hold meaningful equity ownership positions in
the Company. |
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3.4. The Board, in its business judgment, will determine,
based on all relevant facts and circumstances and in a manner
consistent with the standards set forth below, whether a
director has a relationship with the Company or to its
management that would interfere with such directors
exercise of |
I-3
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his or her independent judgment. The following standards shall
be followed by the Board in determining director independence: |
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3.4.1. Under any circumstances, a director is not
independent if within the preceding three years: |
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3.4.1.1. the director was employed by the Company; |
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3.4.1.2. an Immediate Family member of the director was
employed by the Company as an Executive Officer; |
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3.4.1.3. the director, or an Immediate Family member of
that director, received more than $100,000 per year in
direct compensation from the Company, other than director and
committee fees and pension or other forms of deferred
compensation for prior service (provided such compensation is
not contingent in any way on continued service); |
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3.4.1.4. the director was affiliated with, or employed by,
or an Immediate Family member of the director was affiliated
with or employed in a professional capacity by the
Companys independent registered public accounting firm
(meaning participation in the audit and assurance or tax
compliance (but not tax planning) practices in non-support
roles); |
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3.4.1.5. a present CEO was on the compensation committee of
the board of directors of a company that concurrently employed
the director as, or that concurrently employed an Immediate
Family member of the director as an Executive Officer; or |
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3.4.1.6. the director was an Executive Officer or employee,
or whose Immediate Family member was an Executive Officer of a
company that made payments to, or receives payments from, the
Company for property or services in an amount which, in any
single year, exceeded the greater of $1,000,000 or two percent
(2%) of the consolidated gross revenues of the other company. |
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3.4.2. The following commercial or charitable relationships
will not be considered to be material relationships that would
impair a directors independence: |
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3.4.2.1. if the director or an Immediate Family member is a
director, general partner, Executive Officer or controlling
shareholder of another company that is indebted to the Company,
or to which the Company is indebted, and the total amount of
either companys indebtedness to the other does not exceed:
(A) five percent (5%) of the total consolidated assets of
the Company as of the end of its most recently completed fiscal
year or (B) five percent (5%) of the total consolidated
assets of the other company as of the end of its most recently
completed fiscal year; |
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3.4.2.2. if the director or an Immediate Family member is
an Executive Officer or director of another company in which the
Company owns an equity interest, and the amount of the equity
interest held by the Company is less than ten percent (10%) of
the outstanding voting securities of the company at which the
director or an Immediate Family member serves as an Executive
Officer or director; |
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3.4.2.3. if the director or an Immediate Family member of
that director serves as an Executive Officer, director or
trustee of a charitable organization, and the Companys
annual charitable contributions to that organization (excluding
contributions by the Company under any established matching gift
program) are less than the greater of $1,000,000 or two percent
(2%) of that organizations consolidated gross revenues in
its most recent fiscal year; and |
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3.4.2.4. if the director is an Executive Officer or
employee, or whose Immediate Family member is an Executive
Officer of a company that makes payments to, or receives
payments from, the Company for property or services in an amount
which, in any single year, does not exceed the greater of
$1,000,000 or two percent (2%) of the consolidated gross
revenues of the other company. |
I-4
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3.4.3. For relationships not covered by the standards
contained in section 3.4.2 above, the determination of
whether or not the relationship is material, and therefore
whether the director is independent, shall be made by the
directors who satisfy the independence standards set forth in
sections 3.4.1 and 3.4.2 above. |
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3.5. The Board may determine that a director who has a
relationship that exceeds the limits described in
section 3.4.2 above is nonetheless independent, so long as
such relationship is not otherwise described in
section 3.4.1 above. The basis for any such determination
will be explained in the Companys next proxy statement. |
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4. Committees of the Board. |
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4.1. The Board has established the following Committees to
assist it in discharging its responsibilities: (i) Audit;
(ii) Compensation; and (iii) Governance. The current
charters of the Audit, Compensation and Governance Committees
are published on the Companys website, and will be mailed
to stockholders upon written request. The Committee chairs
report the highlights of their meetings to the full Board
following each meeting of the respective Committees. The
Committees occasionally hold meetings in conjunction with the
full Board. The Audit, Compensation and Governance Committees
are comprised solely of independent directors in accordance with
all applicable regulatory and stock exchange requirements. |
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5. The Relationship of the Board to Management. |
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|
5.1. To enhance open communication between the Board and
management, the Boards policy is to periodically invite
senior executives of the Company to attend Board meetings. The
Board does not expect all senior executives to attend on a
regular basis. |
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5.2. From time to time, the Board, each of its Committees
and the Company may engage outside advisors to provide advice on
specific issues. These advisors may also be invited to attend
Board meetings. The Corporate Secretary and the Companys
independent registered public accounting firm have open
invitations to attend Board meetings. |
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5.3. The Board will meet in executive session regularly.
The non-management directors will also have at least four
regularly scheduled meetings a year without management present. |
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5.4. Board members will have complete access to the
Companys management, and Board members will exercise
judgment to ensure that contact with management is not
distracting to the business operation of the Company. The Board
and each of its Committees shall have the right at any time to
retain outside financial, legal or other advisors. |
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6. Management and Succession. |
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6.1. The Board will review annually with the CEO management
succession planning and development. There should also be
available, on a continuing basis, the CEOs recommendation
as to his successor should he be unexpectedly disabled. |
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7. Director Orientation and Continuing Education. |
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7.1. The Company will provide new directors with materials
and briefings to permit them to become familiar with the
Companys business, industry and corporate governance
practices. The Company will also provide, as appropriate,
additional educational opportunities to directors on an ongoing
basis to better enable them to perform their duties. |
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7.2. Directors are expected to attend training and/or
education programs to the extent they would help them better
understand the operations of the Company, the industry in which
the Company operates and corporate governance best
practices. The Company will reimburse its board members
for the costs associated with such training and education. |
I-5
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8. Communicating with the Board. |
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8.1. Stockholders interested in communicating directly with
the Board, non-management directors or an individual director
may do so by writing to the Corporate Secretary,
Genesee & Wyoming Inc., 66 Field Point Road,
Greenwich, Connecticut 06830, attention: the Board,
non-management directors or the name of the individual director,
as applicable. Communications are distributed to the Board, or
to any individual director or directors as appropriate,
depending on the facts and circumstances outlined in the
communication. In that regard, the Board has requested that
certain items that are unrelated to its duties and
responsibilities should be excluded, such as: |
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spam; |
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junk mail and mass mailings; |
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resumes and other forms of job inquiries; |
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surveys; and |
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business solicitations or advertisements. |
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In addition, material that is unduly hostile, threatening,
illegal or similarly unsuitable will be excluded, with the
provision that any communication that is filtered out must be
made available to any non-management director upon request. Any
concerns relating to accounting, internal controls or auditing
matters will be brought to the attention of the Audit Committee. |
I-6
ANNEX II
As Amended on October 24, 2003
GENESEE & WYOMING INC.
AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
CHARTER
The Audit Committee (the Committee) shall:
A. Provide assistance to the Board of Directors in
fulfilling its responsibility to the shareholders, potential
shareholders and investment community with respect to its
oversight of:
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(i) the quality and integrity of the corporations
financial statements; |
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(ii) the corporations compliance with legal and
regulatory requirements; |
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(iii) the independent auditors qualifications and
independence; and |
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(iv) the performance of the corporations internal
audit function and independent auditors. |
B. Prepare the audit committee report that the Securities
and Exchange Commission (the SEC) requires be
included in the corporations annual proxy statement.
II. STRUCTURE AND OPERATIONS
Independence Requirement
The Committee shall be comprised of three or more members of the
Board of Directors, each of whom is determined by the Board of
Directors to be independent under the rules of the
New York Stock Exchange, Inc. and the rules of the SEC
implementing Section 301 of the Sarbanes-Oxley Act of 2002
(the Sarbanes-Oxley Act).
Financial Literacy & Expertise Requirement
All members of the Committee shall have a working familiarity
with basic finance and accounting practices (or acquire such
familiarity within a reasonable period after his or her
appointment) and at least one member must be an audit
committee financial expert as defined by the SEC and as
required by the New York Stock Exchange.
Limitation on Memberships of other Audit Committees
No member of the Committee may serve on the audit committee of
more than three public companies, including the corporation,
unless the Board of Directors determines that such simultaneous
service would not impair the ability of such member to
effectively serve on the Committee and the corporations
annual proxy statement discloses such determination.
Limitation on Other Compensation
No member of the Committee shall receive compensation from the
corporation or its affiliates other than
(i) directors fees for service as a director of the
corporation or an affiliate, but only to the extent the
directorship on the affiliates board of directors and
related compensation has been approved by the corporations
board of directors and (ii) a pension or similar
compensation for past performance, provided that such
compensation is fixed and is not contingent on continued or
future service to the corporation.
II-1
Appointment and Removal
The members of the Committee shall be appointed by the Board of
Directors and shall serve until such members successor is
duly elected and qualified or until such members earlier
resignation or removal. The members of the Committee may be
removed, with or without cause, by a majority vote of the Board
of Directors.
Chairman
Unless a Chairman is elected by the full Board of Directors, the
members of the Committee shall designate a Chairman by the
majority vote of the full Committee membership. The Chairman
will chair all regular sessions of the Committee and set the
agendas for Committee meetings.
Subcommittees
The Committee may form subcommittees for any purpose that the
Committee deems appropriate and may delegate to such
subcommittees such power and authority as the Committee deems
appropriate; provided, however, that (i) no subcommittee
will consist of fewer than two members and (ii) no
subcommittee will hold any power or authority required by any
law, regulation or listing standards to be exercised by the
Committee as a whole.
III. MEETINGS
The Committee shall meet at least quarterly, or more frequently
as circumstances dictate. As part of its goal to foster open
communication, the Committee shall periodically meet separately
with each of the following:
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(i) management; |
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(ii) the person or persons responsible for the internal
audit function for the corporation, which may include someone
who is not an employee of the corporation but is performing such
function on behalf of the corporation (the Internal
Audit Group); and |
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(iii) the independent auditors; |
in each case, to discuss any matters that the Committee or any
of these groups believe would be appropriate to discuss
privately. In addition, the Committee should meet with the
independent auditors and management quarterly to review the
corporations financial statements in a manner consistent
with that outlined in Section IV of this Charter.
At all meetings of the Committee, a majority of the members
shall constitute a quorum for the transaction of business and
the act of a majority of Committee members at any meeting at
which there is a quorum shall be an act of the Committee. Any
matter that is put to a vote which results in a tie shall be
decided by a vote of the full Board of Directors. The Chairman
of the Board of Directors or any member of the Committee may
call meetings of the Committee. All meetings of the Committee
may be held telephonically. All non-management directors who are
not members of the Committee may attend meetings of the
Committee but may not vote. Additionally, the Committee may
invite to its meetings, or communicate with, any director,
officer or employee of the corporation and such other persons as
it deems appropriate in order to carry out its responsibilities.
The Committee may also exclude from its meetings any persons it
deems appropriate in order to carry out its responsibilities.
IV. RESPONSIBILITIES AND
DUTIES
Overview
The following functions shall be the common recurring activities
of the Committee in carrying out its responsibilities outlined
in Section I of this Charter. These functions should serve
as a guide with the understanding that the Committee may carry
out additional functions and adopt additional policies and
II-2
procedures as may be appropriate in light of changing business,
legislative, regulatory, legal or other conditions. The
Committee shall also carry out any other responsibilities and
duties delegated to it by the Board of Directors from time to
time related to the purposes of the Committee outlined in
Section I of this Charter.
Review of Financial and Other Information
1. Review with management and the independent auditors
prior to public dissemination the corporations annual
audited financial statements and quarterly financial statements,
including the corporations disclosures under
Managements Discussion and Analysis of Financial
Condition and Results of Operations, any comments or
recommendations of the independent auditor, any reports of the
independent auditor with respect to interim financial reviews as
required by Statement on Auditing Standards 100 (any and all
references to Statements of Auditing Standards or
Independent Standards Board in this Charter shall
include any amendments or supplements to such applicable
standards).
2. Discuss with the independent auditors the matters
required to be discussed by Statement of Auditing Standards
No. 61 and Statement of Auditing Standards No. 90 and
the written disclosures required by the Independent Standards
Board Standard No. 1.
3. Review and discuss with management prior to
dissemination: (i) the corporations earnings press
releases (paying particular attention to the use of any
pro forma or adjusted non-GAAP measures)
and (ii) financial information and earnings guidance
provided to analysts and rating agencies. The Committees
discussion in this regard may be general in nature (i.e.,
discussion of the types of information to be disclosed and the
type of presentation to be made).
4. Perform any functions required to be performed by it or
otherwise appropriate under applicable law, rules or
regulations, the corporations by-laws and the resolutions
or other directives of the Board of Directors, including review
of any certification required to be reviewed in accordance with
applicable law or regulations of the SEC.
Independent Auditors
5. Directly appoint, retain, review and terminate
independent auditors and approve all audit engagement fees and
terms.
6. Inform the corporations independent auditors that
such auditing firm shall report directly to the Committee.
7. Review, at least annually, the qualifications,
performance and independence of the independent auditors. In
conducting its review and evaluation, the Committee should:
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(i) obtain and review a report by the corporations
independent auditors describing: |
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(a) the auditing firms internal quality-control
procedures; |
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(b) any material issues raised by the most recent internal
quality-control review, or peer review, of the auditing firm, or
by any inquiry or investigation by governmental or professional
authorities, within the preceding five years, respecting one or
more independent audits carried out by the auditing firm, and
any steps taken to deal with any such issues; and |
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(c) all relationships between the independent auditors and
the corporation in order to assess the auditors
independence. |
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(ii) ensure the timely rotation of the lead and concurring
audit partners and other audit partners, in each
case to the extent required by the rules promulgated by the SEC,
and consider whether there should be regular rotation of the
audit firm itself. |
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(iii) confirm with the independent auditor that the audit
partners do not earn or receive any compensation based on
selling engagements to the corporation to provide any services,
other than audit, |
II-3
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review or attest services, to the extent such compensation would
compromise the independence of accountant or auditor under the
rules promulgated by the SEC. |
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(iv) take into account the opinions of management and the
Internal Audit Group. |
8. Oversee the work of the corporations independent
auditors, including the resolution of any disagreement between
management and the auditors regarding financial reporting, for
the purpose of preparing or issuing an audit report or related
work.
Pre-Approval of Auditor Engagements
9. Approve in advance any audit or non-audit engagement or
relationship between the corporation and the independent
auditors, other than prohibited non-auditing
services, as determined from time to time by the SEC, the
Public Company Accounting Oversight Board or the New York Stock
Exchange through regulation or listing requirements.
The Committee may:
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(i) pre-approve audit and non-audit services based on
policies and procedures adopted by the Committee, provided:
(a) the policies and procedures are detailed as to the
particular service, (b) the Committee is informed of each
service on a timely basis, (c) such policies and procedures
do not include delegation of the Committees
responsibilities to management and (d) such policies and
procedures are disclosed in the corporations annual
reports; and/or |
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(ii) delegate to one or more of its members the authority
to approve in advance all audit or non-audit services to be
provided by the independent auditors so long as decisions made
by such member are presented to the full Committee at the
immediately subsequent scheduled meeting. |
Notwithstanding the foregoing, pre-approval is not necessary for
minor non-audit services if:
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(i) the aggregate amount of all such non-audit services
provided to the corporation constitutes not more than five
percent of the total amount of revenues paid by the corporation
to its auditors during the fiscal year in which the non-audit
services are provided; |
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(ii) such services were not recognized by the corporation
at the time of the engagement to be non-audit services; and |
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(iii) such services are promptly brought to the attention
of the Committee and approved prior to the completion of the
audit by the Committee or by one or more members of the
Committee who are members of the Board of Directors to whom
authority to grant such approvals has been delegated by the
Committee. |
Financial Reporting Process
10. In consultation with the independent auditors,
management and the Internal Auditor Group, review the integrity
of the corporations financial reporting processes, both
internal and external. In that connection, the Committee shall,
prior to the filing by the corporation of its annual report and
at such other times that the Committee deems appropriate, obtain
and discuss with management and the independent auditors reports
from management and the independent auditors regarding:
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(i) all critical accounting policies and practices to be
used by the corporation; |
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(ii) analyses prepared by management and/or the independent
auditors setting forth significant financial reporting issues
and judgments made in connection with the preparation of the
financial statements, including all alternative treatments of
financial information within generally accepted accounting
principles related to material items that have been discussed
with the corporations management, the ramifications of the
use of the alternative disclosures and treatments, and the
treatment preferred by the independent auditors; |
II-4
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(iii) major issues regarding accounting principles and
financial statement presentations, including any significant
changes in the corporations selection or application of
accounting principles; |
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(iv) major issues as to the adequacy of the
corporations internal controls and any specific audit
steps adopted in light of material control deficiencies; and |
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(v) any other material written communications between the
independent auditors and the corporations management. |
11. Review periodically the effect of regulatory and
accounting initiatives, as well as off-balance sheet structures,
on the financial statements of the corporation.
12. Review with the independent auditors any audit problems
or other difficulties encountered by the auditors in the course
of the audit process, including any restrictions on the scope of
the independent auditors activities or on access to
requested information, and any significant disagreements with
management and managements responses to such matters.
Without excluding other possibilities, the Committee may wish to
review with the independent auditors:
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(i) any accounting adjustments that were noted or proposed
by the auditor but were passed (as immaterial or
otherwise), |
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(ii) any communications between the audit team and the
audit firms national office respecting auditing or
accounting issues presented by the engagement and |
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(iii) any management or internal
control letter issued, or proposed to be issued, by the
independent auditors to the corporation. |
13. Review and discuss with the independent auditor the
responsibilities, budget and staffing of the corporations
Internal Audit Group.
14. Review and discuss with management and the independent
auditors the policies and procedures in place to ensure the
quality and integrity of the financial statements of the
corporations unconsolidated subsidiaries and investments
that are accounted for under the equity method of accounting are
properly reflected and accounted for in the corporations
financial statements.
General
15. Review with management, the independent auditors and
the persons responsible for the corporations Internal
Audit Group, the areas of material risk to the operations and
financial results of the corporation, such as safety of
operations, environmental regulations, major pending litigation,
matters pertaining to financing costs, tax issues, any other
major financial risks and exposures and the corporations
guidelines and policies with respect to risk assessment and risk
management.
16. Set clear hiring policies for employees and former
employees of the independent auditors. At a minimum, these
policies must prohibit:
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(i) the hiring of members of the corporations audit
engagement team in a position at the corporation which would
cause the auditing firm to no longer qualify as independent
under the rules promulgated by the SEC; and |
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(ii) the hiring of any employee or former employee: |
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(a) of the corporations independent auditor without
the prior approval of the Committee; or |
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(b) any firm providing the corporation with internal
auditing services without the prior approval of the Committee. |
17. Establish procedures for the receipt, retention and
treatment of complaints received by the corporation regarding
accounting, internal accounting controls, or auditing matters;
and the confidential, anonymous submission by employees of the
corporation of concerns regarding questionable accounting or
auditing matters.
II-5
Preparation of Reports
18. Prepare all Audit Committee reports required to be
included in the corporations proxy statement, pursuant to
and in accordance with applicable rules and regulations of the
SEC.
19. Report to the Board of Directors:
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(i) with respect to any issues that arise with respect to
the quality or integrity of the corporations financial
statements, the corporations compliance with legal or
regulatory requirements, the performance and independence of the
corporations independent auditors or the performance of
the Internal Audit Group; |
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(ii) with respect to such other matters as are relevant to
the Committees discharge of its responsibilities; and |
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(iii) with respect to such recommendations as the Committee
may deem appropriate. |
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The report to the Board of Directors may be written or take the
form of an oral report by the Chairman or any other member of
the Committee designated by the Committee to make such report. |
20. Maintain minutes or other records of meetings and
activities of the Committee.
Outside Advisors and Funding
The Committee, in discharging its oversight role, is empowered
to study or investigate any matter of interest or concern that
the Committee deems appropriate. In this regard, the Committee
shall have the authority to retain outside legal, accounting or
other advisors as it reasonably deems necessary to carry out its
duties, including the authority to approve the fees payable to
such advisors and any other terms of retention. The Committee
shall be provided with funds necessary to engage outside
advisors and to fund its ordinary administrative expenses that
are necessary or appropriate to carry out its duties, in each
case, as determined by the Committee in its sole discretion.
Access
The Committee, in discharging its oversight role, shall be given
full access to all of the following:
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(i) all persons included in the Internal Audit Group; |
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(ii) the Board of Directors; |
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(iii) all employees of the corporation; and |
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(iv) the Independent auditors; |
in each case, as necessary, to carry out these responsibilities.
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V. |
ANNUAL PERFORMANCE EVALUATION |
The Committee shall perform a review and evaluation, at least
annually, of the performance of the Committee and its members,
including by reviewing the compliance of the Committee with this
Charter. In addition, the Committee shall review and reassess,
at least annually, the adequacy of this Charter and recommend to
the Board of Directors any improvements to this Charter that the
Committee considers necessary or valuable. The Committee shall
conduct such evaluations and reviews in such manner as it deems
appropriate.
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VI. |
LIMITATION OF RESPONSIBILITY |
The management of the corporation is responsible for the
preparation, presentation and integrity of the
corporations financial statements. Management is
responsible for maintaining appropriate accounting and financial
reporting principles and policies and internal controls and
procedures designed to assure compliance with accounting
standards and applicable laws and regulations. The independent
auditors are responsible for
II-6
planning and carrying out a proper audit and reviews, including
reviews of the corporations annual financial statements,
reviews of the quarterly financial statements prior to the
filing of each quarterly report on Form 10-Q, and other
procedures.
In fulfilling their responsibilities hereunder, it is recognized
that the members of the Committee are not employees of the
corporation and are not, and do not represent themselves to be,
accountants or auditors by profession or experts in the fields
of accounting or auditing, including in respect of auditor
independence. Therefore, it is not the duty or responsibility of
the Committee to conduct field work or other types
of auditing or accounting reviews or procedures or to set audit
or independence standards, and each member of the Committee
shall be entitled to reply on
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(i) the integrity and skill of those persons and
organizations within and outside the corporation from which it
receives information ; and |
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(ii) the accuracy of the financial and other information
provided by such persons or organizations absent actual
knowledge to the contrary (which shall be promptly reported to
the Board of Directors). |
II-7
PLEASE MARK VOTE IN
OVAL IN THE FOLLOWING MANNER USING DARK INK
ONLY. n
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1.
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Election of Directors.
Nominees: Mortimer B. Fuller III
Robert M. Melzer
Instruction: To withhold authority to vote for any individual nominee, write the nominees
name on the line above. |
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For
All
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Withhold
All
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For All
Except
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2. |
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Proposal to ratify the selection of PriceWaterhouseCoopers LLP
as the
Companys independent registered public
accounting firm for the fiscal year ending
December 31, 2005. |
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For
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Against
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Abstain
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3. |
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In their discretion, the proxies are authorized to vote upon
such other business as may properly come before the Meeting. |
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Dated: _____________________________________________,
2005 |
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Signature of Stockholder
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Signature of Stockholder (if held jointly)
Please date and sign name exactly as it appears hereon.
Executors, administrators, trustees, etc. should so indicate
when signing. If the stockholder is a corporation, the full
corporate name should be inserted and the proxy signed by an
officer of the corporation, indicating his/her title. |
5 FOLD AND DETACH
HERE 5
YOUR VOTE IS IMPORTANT!
PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY CARD
PROMPTLY
USING THE ENCLOSED ENVELOPE.
GENESEE & WYOMING INC.
Your vote is important. Casting your vote in one of the three
ways described on this instruction card votes all shares of
Genesee & Wyoming Inc. that you are entitled to vote.
Please consider the issues discussed in the proxy statement and
cast your vote by:
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:
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Accessing the World Wide Web site
http://www.eproxyvote.com/GWR/ to vote via the internet. Have
your control number (located in the upper right corner of the
proxy form) available when you access the web page. |
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Using a touch-tone telephone to vote by phone toll free from the
U.S. or Canada. Simply dial 1-866-207-3912 and follow the
instructions. Have your control number (located in the upper
right corner of the proxy form) available when you call. |
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Completing, dating, signing and mailing the proxy card in the
postage-paid envelope included with the proxy statement or
sending it to Genesee & Wyoming Inc. c/o LaSalle Bank
N.A., P.O. Box LL, Chicago, IL 60603. |
7043Genesee &
Wyoming Inc.
PROXY
PROXY
GENESEE & WYOMING INC.
The undersigned hereby appoints
Mortimer B. Fuller
III and
Adam B. Frankel, and each of them, proxies for the
undersigned, with full power of substitution, and each of them
to vote all shares of the Class A Common Stock and all
shares of the Class B Common Stock (if any), of
Genesee & Wyoming Inc. (the Company) owned
by the undersigned at the Annual Meeting of Stockholders of the
Company to be held at the Rye Town Hilton, 699 Westchester
Avenue, Rye Brook, New York 10573, on Wednesday,
May 18, 2005 at 10:00 a.m., local time, and at any
adjournment or postponement thereof.
This Proxy is solicited on behalf of the Board of Directors
of the Company. This Proxy will be voted as specified by the
undersigned. This Proxy revokes any prior proxy given by the
undersigned. If this Proxy is executed but no direction is made,
this Proxy will be voted FOR each of the proposals listed
herein. Unless authority to vote for one or more of the nominees
is specifically withheld according to the instructions, a signed
Proxy will be voted FOR the election of the two nominees for
directors and, unless otherwise specified, FOR the other
proposal listed herein and described in the accompanying Proxy
Statement. The undersigned acknowledges receipt with this Proxy
of a copy of the Notice of Annual Meeting and Proxy Statement
dated April 8, 2005, describing more fully the proposals
set forth herein.
(continued and to be signed and dated on reverse side)
7043Genesee & Wyoming Inc.