Richard B. Black is the President and Chief
Executive Officer of ECRM, Inc., a manufacturer of laser systems equipment for the printing and publishing industry. He served as Chairman of ECRM from
August 1983 until March 2002. Mr. Black also serves as a General Partner for OpNet Partners, L.P., a technology investment fund. He served as Vice
Chairman of Oak Technology, Inc. from March 1999 until the company was merged with Zeran Corporation in August 2003. He served as President of Oak
Technology from January 1998 to March 1999, and was a director at Oak Technology from 1988 to 2003. From 1987 to 1997, Mr. Black served as a General
Partner for KBA Partners, L.P., a technology venture capital fund. Prior to that time, he served as president and CEO of AM International, Inc.,
Alusuisse of America, Inc. and Maremont Corporation. From 1963 to 1966 Mr. Black was an Adjunct Professor of Accounting at Beloit College.
In addition to ECRM, he currently serves as a director of the following companies: Alliance Fiber
Optic Products, Inc., Altigen Communications Inc., Applied Optoelectronics, Inc., Trex Enterprises Corporation and Benedetto Gartland,
Inc.
Paul F. Ferrari has been an independent
consultant since 1991. He was a Vice President of Thermo Electron Corporation from 1988 to 1991 and was Treasurer of Thermo Electron Corporation from
1967 to 1988. He also served as a director of Thermedics Inc. and ThermoTrex Inc. Mr. Ferrari became a director of the Company in 1999 and is 74 years
old.
Phillip A. Griffiths, Ph.D. is a faculty
member in the School of Mathematics at the Institute for Advanced Study in Princeton, New Jersey. He was, from 1991 to 2004, Director of the Institute,
where he was responsible for managing the Institutes various research activities. Prior to joining the Institute in 1991, Dr. Griffiths was
Provost and James B. Duke Professor of Mathematics at Duke University for eight years. He has also taught at Harvard University, Princeton University
and the University of California, Berkeley. He currently serves as a director of Oppenheimer Funds, Inc. and of InventQjaya.
Byron O. Pond joined Amcast Industrial
Corporation in February 2001. During his tenure he served as President, CEO and Chairman before retiring on his contract termination date in February
2004. After retirement Mr. Pond remained as an Amcast director and also became non-executive Chairman. On November 1, 2004 Mr. Pond was asked to
reassume the Amcast Chairman, President and CEO positions. Amcast filed for protection under Chapter 11 of the U.S. Bankruptcy Code on November 30,
2004. Prior to that time and since 1990, Mr. Pond was a senior executive with Arvin Industries, Inc. serving as its President and Chief Executive
Officer from 1993 to 1996 and as its Chairman and Chief Executive Officer from 1996 to 1998. He retired as Chairman of Arvin Industries, Inc. in 1999.
He currently serves as a director of Cooper Tire and Rubber Company and Precision Castparts Corporation.
Benjamin J. Virgilio is currently the
President and Chief Executive Officer of BKJR, Inc. of Toronto, Canada and was previously, from July 2000 until February 2001, the Chairman of Robotic
Technology Systems, Inc. Mr. Virgilio was the President and Chief Executive Officer of Rea International Inc., an automotive fuel systems manufacturer,
from May 1995 to July 2000. Prior to May 1995, Mr. Virgilio was a business consultant. From February 1981 to November 1993, he was President and Chief
Executive Officer of A.G. Simpson Limited.
Garrett A. Garrettson is a retired CEO
and consultant. He was, from November 2001 to September 2004, the Chief Executive Officer of Clairvoyante, Inc. a provider of flat panel display
technology and related intellectual property. Prior to that he was, from April, 2000 to December, 2002, Chairman of the Board and, from April of 1996
to April, 2000, Chief Executive Officer of Spectrian Corporation, a telecommunications infrastructure equipment company. Mr. Garrettson is a director
of Catalyst Semiconductor and Iridex, each a publicly held company.
Marina Hatsopoulos is the founder of and has
been, since December 1994, the Chief Executive Officer of Z Corporation, a provider of technology and products to the 3D printing
market.
Charles D. Winston became the President,
Chief Executive Officer and a member of the Board of Directors of the Company following the merger of General Scanning, Inc. and Lumonics Inc. in 1999.
Mr. Winston served as President and Chief Executive Officer of General Scanning, Inc. beginning in September 1988 and became a member of its Board of
Directors in 1989.
5
RATIFICATION OF APPOINTMENT OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit
Committee, with the Board of Director's ratification, has selected and appointed the firm
of Ernst & Young LLP of Boston, Massachusetts, independent accountants, to serve as the
Company's independent registered public accounting firm for the fiscal year ending
December 31, 2005. Ernst & Young LLP of Ottawa, Canada, independent accountants, have
served as the independent registered accounting firm for the Company and audited the
accounts and records of the Company from fiscal year 1993 to fiscal year 2004. The
reports of Ernst & Young, Ottawa on the consolidated financial statements of the Company
for the fiscal years ended December 31, 2004, and December 31, 2003, contained no adverse
opinion or disclaimer of opinion and were not qualified or modified as to uncertainty,
audit scope, or accounting principles. In connection with the audits of the fiscal years
ended December 31, 2004 and 2003 and through April 7, 2005, there have been no
disagreements between the Company and Ernst & Young, Ottawa on any matters of accounting
principles or practices, financial statement disclosure, or auditing scope and
procedures which, if not resolved to the satisfaction of Ernst & Young, Ottawa would
have caused Ernst & Young, Ottawa to make reference to the matter in their report. The
Company has requested E&Y Canada to furnish it a letter addressed to the Securities and
Exchange Commission stating whether it agrees with the above statements. A copy of that
letter dated April 11, 2005 was filed with the SEC as part of a report on Form 8-K and
is available through the Company's website, www.gsilumonics.com. A representative of
Ernst & Young LLP will be present at the meeting to answer appropriate questions and
will have an opportunity to make a statement if desired. If shareholders do not ratify
the appointment of Ernst & Young LLP of Boston, Massachusetts as the Company's
independent registered public accounting firm for the current fiscal year ending
December 31, 2005, the Audit Committee of the Board of Directors will evaluate what
would be in the best interests of the Company and its shareholders and consider whether
to select a new independent registered public accounting firm for the current fiscal year
or whether to wait until the completion of the audit for the current fiscal year before
changing independent registered public accounting firms.
The Board of Directors recommends a vote FOR
ratification of this appointment.
Principal Accountant Fees and Services
The following table sets forth the fees for
professional audit services rendered by Ernst & Young LLP for the audit of the Companys consolidated annual financial statements for fiscal
2004 and fiscal 2003, and fees for other services rendered by Ernst & Young LLP during those periods.
|
|
|
|
FY 2004
|
|
FY 2003
|
Audit Fees
(1) |
|
|
|
$ |
1,738,000 |
|
|
$ |
769,000 |
|
Audit Related
Fees (2) |
|
|
|
|
21,000 |
|
|
|
16,000 |
|
Tax Fees
(3) |
|
|
|
|
771,000 |
|
|
|
434,000 |
|
All Other
Fees (4) |
|
|
|
|
2,000 |
|
|
|
46,000 |
|
Total |
|
|
|
$ |
2,532,000 |
|
|
$ |
1,265,000 |
|
(1) |
|
Audit Fees consist of fees billed for professional services
rendered for the audit of the Companys annual consolidated financial statements and review of the interim consolidated financial statements
included in quarterly reports and services that are normally provided by Ernst & Young LLP in connection with statutory and regulatory filing
requirements, including, commencing in 2004, the audit of managements assertion as to the effectiveness of internal control over financial
reporting required by Section 404 of the Sarbanes-Oxley Act of 2002. Of this amount, $86,000 had been billed as of December 31, 2004. Of the $769,000
charged for Audit Fees in fiscal 2003, an aggregate amount of $364,000 had been billed through December 31, 2003. |
(2) |
|
Audit-Related Fees consist of fees billed for assurance and
related services that were reasonably related to the performance of the audit or review of the Companys financial statements and are not
disclosed under Audit Fees above. |
6
(3) |
|
Tax
Fees consist of fees billed for professional services rendered for federal,
state and international tax compliance. |
(4) |
|
All
other fees in fiscal 2004 relate to access to Ernst & Youngs online
research tool and in fiscal 2003 included primarily payroll and miscellaneous
services in foreign locations. |
All
engagements for services by Ernst & Young LLP or other independent accountants
are subject to prior approval by the Audit Committee. However, de minimis non-audit
services may instead be approved in accordance with applicable SEC rules. The
prior approval of the Audit Committee was obtained for all services provided
by Ernst & Young LLP in fiscal 2004.
Pre-Approval Policies
and Procedures
The Audit Committee has adopted policies and
procedures relating to the approval of all audit and non-audit services that are to be performed by the Companys independent registered public
accounting firm. This policy generally provides that the Company will not engage its independent registered public accounting firm to render audit or
non-audit services unless the Audit Committee specifically approves the service, in advance, or the engagement is entered into pursuant to the
pre-approval procedure described below.
From time to time, the Audit Committee may
pre-approve specified types of services that are expected to be provided to the Company by its independent registered public accounting firm during the
next twelve months. Any such pre-approval is detailed as to the particular service or type of services to be provided and is also generally subject to
a maximum dollar amount.
APPROVAL OF THE COMPANYS SHAREHOLDER RIGHTS PLAN
At the meeting, the shareholders will be asked to
consider and, if deemed advisable, to approve, with or without variation, a resolution (the Rights Plan Resolution) authorizing the
adoption of the Shareholders Rights Plan of the Company (the Rights Plan). The text of the Rights Plan Resolution is attached as Schedule
A hereto.
Background
On April 12, 1999, the Board of Directors adopted a
shareholder rights plan for the Company. At the annual meeting of shareholders held on May 9, 2002, the shareholders adopted a resolution to approve
the continued existence of that shareholder rights plan. That shareholder rights plan expired pursuant to its terms on April 12, 2005 and, by its
terms, may not be extended. The Rights Plan that is being submitted herein for shareholder approval is intended to be substantially similar to the
shareholder rights plan that expired earlier this year.
The Company and Computershare Trust Company of
Canada (the Rights Agent) entered into an agreement dated as of April 12, 2005 to implement the Rights Plan. The Rights Plan creates a
right (which may only be exercised if a person acquires control of 20% or more of the common shares) for each shareholder, other than the person that
acquires 20% or more of the common shares, to acquire additional common shares of the Company at one-half of the market price at the time of exercise.
This significantly dilutes the share position of the person that acquires 20% or more of the common shares and practically prevents that person from
acquiring control of 20% or greater of the common shares unless the Rights Plan has been withdrawn or the buyer makes a Permitted Bid (as discussed
below). The most common approaches that a buyer may take to have a rights plan withdrawn are to negotiate with the Board of Directors to have the
rights plan waived, or to apply to a securities commission to order withdrawal of the rights plan if the Company cannot develop an auction. Both of
these approaches will give the Board of Directors more time and control over any sale process and increase the likelihood of a better offer to the
Companys shareholders. See Objectives of the Rights Plan below.
Under
the terms of the Rights Plan, the Rights Plan must be approved and confirmed
by the Independent Shareholders (as defined in the Rights Plan) on or before
the date of the Companys 2008 annual meeting. An Independent Shareholder
is generally any shareholder other than an Acquiring Person (as
defined in the
7
Rights Plan) and its associates
and affiliates. As of the date of this circular, the Company is not aware of
any shareholder that would not be considered an Independent Shareholder, and
therefore it is anticipated that all shareholders will be eligible to vote their
common shares with respect to the Rights Plan Resolution set forth in Schedule
A hereto.
Features
of the Rights Plan; Defined Terms
A summary of the key features of the Rights Plan is included below. All capitalized
terms used in this section of this management proxy circular (including the
summary of the Rights Plan below) have the meanings set forth in the Rights
Plan unless otherwise indicated. The complete text of the Rights Plan is available
to any shareholder on request from the Secretary of the Company. Shareholders
wishing to receive a copy of the Rights Plan should contact the Company by telephone
1-800-342-3757, or write to the Assistant Secretary, GSI Lumonics Inc. 39 Manning
Road, Billerica, Massachusetts 01821, U.S.A. Alternatively, the full text of
the Rights Plan is available from the SEC Edgar website, www.sec.gov or on the
SEDAR Web site maintained by the Canadian securities regulators at www.sedar.com.
Objectives of the Rights Plan
The
Rights Plan is not being adopted or approved in response to or in anticipation
of any pending or threatened take-over bid, nor to deter take-over bids generally.
As of the date of this Circular, the Board of Directors was not aware of any
third party considering or preparing any proposal to acquire control of the
Company. The primary objectives of the Rights Plan are to ensure that, in the
context of a bid for control of the Company through an acquisition of common
shares, the Board of Directors has sufficient time to explore and develop alternatives
for maximizing shareholder value, to provide adequate time for competing bids
to emerge, to ensure that shareholders have an equal opportunity to participate
in such a bid and to give them adequate time to properly assess the bid and
lessen the pressure to tender typically encountered by a security holder of
an issuer that is subject to a bid. The Rights Plan in no way prohibits a change
of control of the Company in a transaction that the Board of Directors believes
is fair and in the best interests of all shareholders of the Company. The rights
of shareholders to seek a change in the management of the Company or to influence
or promote action of management in a particular manner will not be affected
by the Rights Plan. The approval of the Rights Plan does not affect the duty
of a director to act honestly and in good faith with a view to the best interests
of the Company and its shareholders.
In approving the Rights Plan, the Board of Directors
considered the following concerns inherent in the existing legislative framework governing take-over bids in Canada:
(a) |
|
Time. Current Canadian legislation permits a take-over
bid to expire in 35 days. The Board of Directors is of the view that this generally is not sufficient time to permit shareholders to consider a
take-over bid and to make a reasoned and considered decision. The Rights Plan provides a mechanism whereby the minimum expiry period for a Take-over
Bid must be 60 days after the date of the bid and the bid must remain open for a further period of 10 Business Days after the Offeror publicly
announces that the common shares deposited or tendered and not withdrawn constitute more than 50% of the common shares outstanding held by Independent
Shareholders (generally, shareholders other than the Offeror or Acquiring Person (someone who beneficially owns greater than 20% of the outstanding
common shares), their Associates and Affiliates, and Persons acting jointly or in concert with the Offeror or Acquiring Person). The Rights Plan is
intended to provide shareholders with adequate time to properly evaluate the offer and to provide the Board of Directors with sufficient time to
explore and develop alternatives for maximizing shareholder value. Those alternatives could include identifying other potential bidders, conducting an
orderly auction or developing a restructuring alternative that could enhance shareholder value. |
(b) |
|
Pressure
to Tender. A shareholder may feel pressured to tender to a bid that
the shareholder considers to be inadequate out of a concern that failing
to tender may result in the shareholder being left with illiquid or minority
discounted securities in the issuer. This is particularly so in the case
of a partial |
8
|
|
bid for less than all securities of a class, where the bidder wishes to
obtain a control position but does not wish to acquire all of the common
shares. The Rights Plan provides a mechanism in the Permitted Bid provision
that is intended to ensure that a shareholder may remove the uncertainty
as to whether a majority of shareholders will support a take-over bid from
the decision to tender to the take-over bid by requiring that a take-over
bid remain open for acceptance for a further 10 Business Days following
public announcement that more than 50% of the common shares held by Independent
Shareholders have been deposited and not withdrawn as at the initial date
of take-up or payment by the buyer. This mechanism therefore will lessen
any undue pressure to tender that may be encountered by a security holder
of an issuer that is the subject of a take-over bid. |
(c) |
|
Unequal Treatment. While existing securities legislation
has substantially addressed many concerns of unequal treatment, there remains the possibility that control of an issuer may be acquired pursuant to a
private agreement in which a small group of security holders dispose of their securities at a premium to market price which premium is not shared with
other security holders. In addition, a person may slowly accumulate securities through stock exchange acquisitions that may result, over time, in an
acquisition of control without payment of fair value for control or a fair sharing of a control premium among all securityholders. The Rights Plan
addresses these concerns by applying to all acquisitions of greater than 20% of the common shares, to better ensure that shareholders receive equal
treatment. |
General Impact of the Rights Plan
It is not the intention of the Board of Directors,
in approving the Rights Plan, to secure the continuance of existing directors or management in office, nor to avoid a bid for control of the Company in
a transaction that is fair and in the best interests of shareholders. For example, through the Permitted Bid mechanism, described in more detail in the
summary provided below, shareholders may tender to a bid that meets the Permitted Bid criteria without triggering the Rights Plan, regardless of the
acceptability of the bid to the Board of Directors. Furthermore, even in the context of a bid that does not meet the Permitted Bid criteria, the Board
of Directors will continue to be bound to consider fully and fairly any bid for the common shares in any exercise of its discretion to waive
application of the Rights Plan or redeem the Rights. In all such circumstances, the Board of Directors must act honestly and in good faith with a view
to the best interests of the Company and its shareholders. The Rights Plan does not preclude any shareholder from utilizing the proxy mechanism under
the Business Corporations Act (New Brunswick) and securities laws to promote a change in the management or direction of the Company, and has no
effect on the rights of holders of outstanding common shares to requisition a meeting of shareholders in accordance with the provisions of applicable
corporate and securities legislation, or to enter into agreements with respect to voting their common shares. The definitions of Acquiring
Person and Beneficial Ownership have been developed to minimize concerns that the plan may be inadvertently triggered or triggered as
a result of an overly-broad aggregating of holdings of institutional shareholders and their clients.
The Rights Plan will not interfere with the
day-to-day operations of the Company. The issuance of the Rights does not in any way alter the financial condition of the Company, impede its business
plans or alter its financial statements.
In summary, the Board of Directors believes that the
dominant effect of the Rights Plan will be to enhance shareholder value, and ensure equal treatment of all shareholders in the context of an
acquisition of control.
Summary of Shareholder Rights Plan
The following is a summary of the features of the
Rights Plan. The summary is qualified in its entirety by the full text of the Rights Plan, a copy of which is available on request from the Secretary
of the Company as described above.
9
(a) Issuance
of Rights
The
Board has authorized, subject to regulatory approvals, the issue on April 12,
2005 of one Right in respect of each Common Share outstanding at the close of
business on April 12, 2005, the date of implementation of the Rights Plan. The
Board will also authorize the issue of one Right for each Common Share issued
after such date and prior to the earlier of the Separation Time and the Expiration
Time. Each Right entitles the record holder thereof to purchase from the Company
one Common Share at an exercise price of CDN$200, subject to adjustment and
certain anti-dilution provisions (the Exercise Price). The Rights
are not exercisable until the Separation Time. If a Flip-in Event occurs, each
Right will entitle the registered holder to receive, upon payment of the Exercise
Price, that number of common shares having an aggregate market price equal to
twice the Exercise Price.
The Company is not required to issue or deliver
Rights or securities upon the exercise of Rights outside Canada or the United States where such issuance or delivery would be unlawful without
registration of the relevant Persons or securities. If the Rights Plan would require compliance with securities laws or comparable legislation of a
jurisdiction outside Canada and the United States, the Board of Directors may establish procedures for the issuance to a Canadian resident Fiduciary of
such securities, to hold such Rights or other securities in trust for the Persons beneficially entitled to them, to sell such securities, and to remit
the proceeds to such Persons.
(b) Trading of Rights
Until
the Separation Time (or the earlier termination or expiration of the Rights),
the Rights will be evidenced by the certificates representing the Common shares
and will be transferable only together with the associated Common shares. From
and after the Separation Time, separate certificates evidencing the Rights (Rights
Certificates) will be mailed to holders of record of Common shares (other
than an Acquiring Person) as of the Separation Time. Rights Certificates will
also be issued in respect of Common shares issued prior to the Expiration Time,
to each holder (other than an Acquiring Person) converting, after the Separation
Time, securities (Convertible Securities) convertible into or exchangeable
for Common shares. The Rights will trade separately from the Common shares after
the Separation Time.
(c) Separation Time
The
Separation Time is the Close of Business on the eighth Business Day after the
earliest of (i) the Stock Acquisition Date, which is generally the
first date of public announcement of facts indicating that a Person has become
an Acquiring Person; (ii) the date of the commencement of, or first public announcement
of the intent of any Person (other than the Company or any Affiliate of the
Company) to commence a Take-over Bid (other than a Permitted Bid or a Competing
Permitted Bid, and the Rights Plan requires such bid to continue to satisfy
the requirements of a Permitted Bid or Competing Permitted Bid); and (iii) the
date at which a Permitted Bid ceases to be a Permitted Bid. In either case,
the Separation Time can be such later date as may from time to time be determined
by the Board of Directors. If a Take-over Bid expires, is cancelled, terminated
or otherwise withdrawn prior to the Separation Time, it shall be deemed never
to have been made.
(d) Acquiring Person
In
general, an Acquiring Person is a Person who is the Beneficial Owner of 20%
or more of the outstanding common shares. Excluded from the definition of Acquiring
Person are the Company and its Affiliates, and any Person who becomes
the Beneficial Owner of 20% or more of the outstanding common shares as a result
of one or more or any combination of a Voting Share Reduction, a Permitted Bid
Acquisition, an Exempt Acquisition, a Pro Rata Acquisition and a Convertible
Security Acquisition. The definitions of Voting Share Reduction,
Permitted Bid Acquisition, Exempt Acquisition, Pro
Rata Acquisition and Convertible Security Acquisition are
set out in the Rights Plan. However, in general:
10
(i) |
|
a
Voting Share Reduction means an acquisition or redemption of
common shares by the Company which, by reducing the number of outstanding
common shares, increases the percentage of common shares Beneficially Owned
by any Person to over 20% of the outstanding common shares; |
(ii) |
|
a
Permitted Bid Acquisition means an acquisition of common shares
made pursuant to a Permitted Bid or a Competing Permitted Bid; |
(iii) |
|
an
Exempt Acquisition means an acquisition of common shares in
respect of which the Board of Directors has waived the application of the
Rights Plan, which was made pursuant to a dividend reinvestment plan of
the Company, which was made pursuant to the receipt or exercise of rights
issued by the Company to all the holders of common shares (other than holders
resident in a jurisdiction where such distribution is restricted or impracticable
as a result of applicable law) to subscribe for or purchase common shares
or Convertible Securities (provided that such rights are acquired directly
from the Company and not from any other Person and provided that the Person
does not hereby acquire a greater percentage of common shares or Convertible
Securities so offered than the Persons percentage of common shares
or Convertible Securities beneficially owned immediately prior to such acquisition),
which was made pursuant to a distribution by the Company of common shares
or Convertible Securities made pursuant to a prospectus (provided that the
Person does not thereby acquire a greater percentage of the common shares
or Convertible Securities so offered than the percentage owned immediately
prior to such acquisition), which was made pursuant to a distribution by
the Company of common shares or Convertible Securities by way of a private
placement or a securities exchange Take-over Bid circular or upon the exercise
by an individual employee of stock options granted under a stock option
plan of the Company or rights to purchase securities granted under a share
purchase plan of the Company, or which is made pursuant to an amalgamation,
merger or other statutory procedure requiring shareholder approval; |
(iv) |
|
a Pro Rata Acquisition means an acquisition by a
Person as a result of a stock dividend, a stock split or other event pursuant to which such Person receives or acquires common shares or Convertible
Securities on the same pro rata basis as all other holders of common shares of the same class; and |
(v) |
|
a Convertible Security Acquisition means an
acquisition of common shares upon the exercise of Convertible Securities received by such Person pursuant to a Permitted Bid Acquisition, Exempt
Acquisition or a Pro Rata Acquisition. |
Also excluded from the definition of Acquiring
Person are underwriters or members of a banking or selling group acting in connection with a distribution of securities by way of prospectus or
private placement, a Person in its capacity as an Investment Manager, Trust Corporation, Plan Trustee, Statutory Body, Crown Agent or Manager (provided
that such Person is not making or proposing to make a Take-over Bid), and a Person (a Grandfathered Person) who is the Beneficial Owner of
20% or more of the outstanding common shares of the Company as at the Record Time, provided, however, that this exception ceases to be applicable to a
Grandfathered Person in the event that such Grandfathered Person shall, after the Record Time: (1) cease to own 20% or more of the outstanding common
shares or (2) become the Beneficial Owner of additional common shares constituting more than 1% of the number of common shares outstanding as at the
Record Time.
(e) Beneficial Ownership
General
In
general, a Person is deemed to Beneficially Own common shares actually held
by others in circumstances where those holdings are or should be grouped together
for purposes of the Rights Plan. Included are holdings by the Persons
Affiliates (generally, a person that controls, is controlled by, or under common
control with another person) and Associates (generally, relatives sharing the
same residence). Also included are securities which the Person or any of the
Persons Affiliates or Associates has the right to acquire within 60 days
(other than (1) customary agreements with and between underwriters and banking
group or
11
selling group
members with respect to a distribution to the public or pursuant to a private
placement of securities; or (2) pursuant to a pledge of securities in the ordinary
course of business).
A
Person is also deemed to Beneficially Own any securities that are
Beneficially Owned (as described above) by any other Person with which the Person
is acting jointly or in concert (a Joint Actor). A Person is a Joint
Actor with any Person who is a party to an agreement, arrangement or understanding
with the first Person or an Associate or Affiliate thereof to acquire or offer
to acquire common shares.
Institutional
Shareholder Exemptions from Beneficial Ownership
The
definition of Beneficial Ownership contains several exclusions whereby
a Person is not considered to Beneficially Own a security. There
are exemptions from the deemed Beneficial Ownership provisions for
institutional shareholders acting in the ordinary course of business. These
exemptions apply to (i) an investment manager (Investment Manager)
which holds securities in the ordinary course of business in the
performance of its duties for the account of any
other Person (a Client) including, the acquisition or holding of securities for non-discretionary accounts held on behalf of a Client by a
broker or dealer registered under applicable securities laws); (ii) a licensed trust corporation (Trust Corporation) acting as trustee or
administrator or in a similar capacity in relation to the estates of deceased or incompetent persons (each an Estate Account) or in
relation to other accounts (each an Other Account) and which holds such security in the ordinary course of its duties for such accounts;
(iii) the administrator or the trustee (a Plan Trustee) of one or more pension funds or plans (a Plan) registered under
applicable law; (iv) a Person who is a Plan or is a Person established by statute (the Statutory Body), and its ordinary business or
activity includes the management of investment funds for employee benefit plans, pension plans, insurance plans, or various public bodies; (v) a Crown
Agent; (iv) a manager or trustee (Manager) of a mutual fund (Mutual Fund) that is registered or qualified to issue its
securities to investors under the securities laws of any province of Canada or the laws of the United States of America or is a Mutual Fund. The
foregoing exemptions only apply so long as the Investment Manager, Trust Corporation, Plan Trustee, Plan, Statutory Body, Crown Agent, Manager or
Mutual Fund is not then making or has not then announced an intention to make a Take-over Bid, other than an Offer to Acquire common shares or other
securities pursuant to a distribution by the Company or by means of ordinary market transactions.
A Person will not be deemed to Beneficially
Own a security because (i) the Person is a Client of the same Investment Manager, an Estate Account or an Other Account of the same Trust
Corporation, or Plan with the same Plan Trustee as another Person or Plan on whose account the Investment Manager, Trust Corporation or Plan Trustee,
as the case may be, holds such security or (ii) the Person is a Client of an Investment Manager, Estate Account, Other Account or Plan, and the
security is owned at law or in equity by the Investment Manager, Trust Corporation or Plan Trustee, as the case may be.
Exemption for Permitted Lock-up Agreement
Under the Rights Plan, a Person will not be deemed
to Beneficially Own any security where the holder of such security has agreed to deposit or tender such security, pursuant to a Permitted
Lock-up Agreement or to a Take-over Bid made by such Person or such Persons Affiliates or Associates or a Joint Actor, or such security has been
deposited or tendered pursuant to a Take-over Bid made by such Person or such Persons Affiliates, Associates or Joint Actors until the earliest
time at which any such tendered security is accepted unconditionally for payment or is taken up or paid for.
A
Permitted Lock-up Agreement is essentially an agreement between a Person and
one or more holders of common shares (the terms of which are publicly disclosed
and available to the public within the time frames set forth in the definition
of Permitted Lock-up Agreement) pursuant to which each Locked-up Person agrees
to deposit or tender common shares to the Lock-up Bid and which further permits
the Locked-up Person to withdraw its common shares in order to deposit or tender
the common shares to another Take-over Bid or support another transaction (i)
at a price or value that exceeds the price under the Lock-Up Bid; or (ii) for
a number of Common Share at least 7% greater than the number of common shares
that the Offeror has
12
offered
to purchase under the Lock-up Bid at a price or value per Common Share that
is not less than the price or value per Common Share offered under the Lock-up
Bid; or (iii) at an offering price that exceeds the offering price in the Lock-up
Bid by as much as or more than a Specified Amount and that does not provide
for a Specified Amount greater than 7% of the offering price in the Lock-up
Bid. The Rights Plan therefore requires that a Person making a Take-Over Bid
structure any Lock-up Agreement so as to provide reasonable flexibility to the
shareholder in order to avoid being deemed the Beneficial Owner of the common
shares subject to the Lock-up Agreement and potentially triggering the provisions
of the Rights Plan.
A
Permitted Lock-up Agreement may contain a right of first refusal or require
a period of delay to give the Person who made the Lock-up Bid an opportunity
to match a higher price in another Take-Over Bid or other similar limitation
on a Locked-up Persons right to withdraw common shares so long as the
limitation does not preclude the exercise by the Locked-up Person of the right
to withdraw common shares during the period of the other Take-Over Bid or transaction.
Finally, under a Permitted Lock-up Agreement, no break up fees,
top up fees, penalties, expenses or other amounts that exceed in
aggregate the greater of (i) 2-1/2% of the price or value of the consideration
payable under the Lock-up Bid; and (ii) 50% of the amount by which the price
or value of the consideration received by a Locked-up Person under another Take-Over
Bid or transaction exceeds what such Locked-up Person would have received under
the Lock-up Bid; can be payable by such Locked-up Person if the Locked-up Person
fails to deposit or tender common shares to the Lock-up Bid or withdraws common
shares previously tendered thereto in order to deposit such common shares to
another Take-Over Bid or support another transaction.
A Flip-in Event occurs when any Person becomes an
Acquiring Person. In the event that, prior to the Expiration Time, a Flip-in Event which has not been waived by the Board of Directors occurs (see
Redemption, Waiver and Termination), each Right (except for Rights Beneficially Owned or which may thereafter be Beneficially Owned by an
Acquiring Person, an Affiliate or Associate of an Acquiring Person or a Joint Actor (or a transferee of any such Person), which Rights will become null
and void) shall constitute the right to purchase from the Company, upon exercise thereof in accordance with the terms of the Rights Plan, that number
of common shares having an aggregate Market Price on the date of the Flip-in Event equal to twice the Exercise Price, for the Exercise Price (such
Right being subject to anti-dilution adjustments). For example, if at the time of the Flip-in Event the Exercise Price is CDN$200 and the Market Price
of the common shares is CDN$20, the holder of each Right would be entitled to purchase common shares having an aggregate Market Price of CDN$400 (that
is, twenty (20) common shares) for CDN$200 (that is, a 50% discount from the Market Price).
(g) |
|
Permitted Bid and Competing Permitted
Bid |
A Permitted Bid is a Take-over Bid made by way of a
Take-over Bid circular and which complies with the following additional provisions:
(i) |
|
the Take-over Bid is made to all holders of record of common
shares, other than the Offeror; |
(ii) |
|
the Take-over Bid contains irrevocable and unqualified
conditions that: |
A. |
|
no common shares shall be taken up or paid for pursuant to the
Take-over Bid prior to the Close of Business on a date which is not less than 60 days following the date of the Take-over Bid and the provisions for
the take-up and payment for common shares tendered or deposited thereunder shall be subject to such irrevocable and unqualified condition; |
B. |
|
unless the Take-over Bid is withdrawn, common shares may be
deposited pursuant to the Take-over Bid at any time prior to the Close of Business on the date of first take-up or payment for common shares and all
common shares deposited pursuant to the Take-over Bid may be withdrawn at any time prior to the Close of Business on such date; |
13
C. |
|
more
than 50% of the outstanding common shares held by Independent Shareholders
must be deposited to the Take-over Bid and not withdrawn at the Close of
Business on the date of first take-up or payment for common shares; and |
D. |
|
in
the event that more than 50% of the then outstanding common shares held
by Independent Shareholders have been deposited to the Take-over Bid and
not withdrawn as at the date of first take-up or payment for common shares
under the Take-over Bid, the Offeror will make a public announcement of
that fact and the Take-over Bid will remain open for deposits and tenders
of common shares for not less than 10 Business Days from the date of such
public announcement. |
A
Competing Permitted Bid is a Take-over Bid that is made after a Permitted Bid
has been made but prior to its expiry and that satisfies all the requirements
of a Permitted Bid as described above, except that a Competing Permitted Bid
is not required to remain open for 60 days so long as it is open until the later
of (i) the earliest date on which common shares may be taken-up or paid for
under any earlier Permitted Bid or Competing Permitted Bid that is in existence
and (ii) 35 days (or such other minimum period of days as may be prescribed
by applicable law in Ontario) after the date of the Take-over Bid constituting
the Competing Permitted Bid.
(h) |
|
Redemption, Waiver and Termination |
(i) |
|
Redemption of Rights on Approval of Holders of Common Shares
and Rights. The Board of Directors acting in good faith may, after having obtained the prior approval of the holders of common shares or Rights, at
any time prior to the occurrence of a Flip-in Event, elect to redeem all but not less than all of the then outstanding Rights at a redemption price of
$0.00001 per Right, appropriately adjusted for anti-dilution as provided in the Rights Agreement (the Redemption Price). |
(ii) |
|
Discretionary Waiver respecting Acquisition not by Take-over
Bid Circular. The Board of Directors acting in good faith may, with the prior consent of the holders of common shares, determine, at any time prior
to the occurrence of a Flip-in Event as to which the application of the Rights Plan has not been waived, if such Flip-in Event would occur by reason of
an acquisition of common shares otherwise than pursuant to a Take-over Bid made by means of a Take-over Bid circular to holders of common shares and
otherwise than by inadvertence when such inadvertent Acquiring Person has then reduced its holdings to below 20%, to waive the application of the
Rights Plan to such Flip-in Event. However, if the Board of Directors waives the application of the Rights Plan, the Board of Directors shall extend
the Separation Time to a date subsequent to and not more than 10 Business Days following the meeting of shareholders called to approve such a
waiver. |
(iii) |
|
Discretionary Waiver with Mandatory Waiver of Concurrent
Bids. The Board of Directors acting in good faith may, prior to the occurrence of a Flip-in Event as to which the Rights Plan has not been waived
under this clause, upon prior written notice to the Rights Agent, waive the application of the Rights Plan to a Flip-in Event that may occur by reason
of a Take-over Bid made by means of a Take-over Bid circular to all holders of record of common shares. However, if the Board of Directors waives the
application of the Rights Plan, the Board of Directors shall be deemed to have waived the application of the Rights Plan in respect of any other
Flip-in Event occurring by reason of such a Takeover Bid made prior to the expiry of a bid for which a waiver is, or is deemed to have been,
granted. |
(iv) |
|
Waiver of Inadvertent Acquisition. The Board of Directors
acting in good faith may waive the application of the Rights Plan in respect of the occurrence of any Flip-in Event if (i) the Board of Directors has
determined that a Person became an Acquiring Person under the Rights Plan by inadvertence and without any intent or knowledge that it would become an
Acquiring Person; and (ii) the Acquiring Person has reduced its Beneficial Ownership of common shares such that at the time of waiver the Person is no
longer an Acquiring Person |
14
(v) |
|
Deemed
Redemption. In the event that a Person who has made a Permitted Bid
or a Takeover Bid in respect of which the Board of Directors has waived
or has deemed to have waived the application of the Rights Plan consummates
the acquisition of the common shares, the Board of Directors shall be deemed
to have elected to redeem the Rights for the Redemption Price without any
further formality. |
(vi) |
|
Redemption
of Rights on Withdrawal or Termination of Bid. Where a Take-over Bid
that is not a Permitted Bid is withdrawn or otherwise terminated after the
Separation Time and prior to the occurrence of a Flip-in Event, the Board
of Directors may elect to redeem all the outstanding Rights at the Redemption
Price. |
If
the Board of Directors is deemed to have elected or elects to redeem the Rights
as described above, the right to exercise the Rights will thereupon, without
further action and without notice, terminate and the only right thereafter of
the holders of Rights is to receive the Redemption Price. Within 10 Business
Days of any such election or deemed election to redeem the Rights, the Company
will notify the holders of the common shares or, after the Separation Time,
the holders of the Rights.
(i) |
|
Anti-Dilution Adjustments |
The Exercise Price of a Right, the number and kind
of securities subject to purchase upon exercise of a Right, and the number of Rights outstanding, will be adjusted in certain events,
including:
(i) |
|
if there is a dividend payable in common shares or Convertible
Securities (other than pursuant to any optional stock dividend program, divided reinvestment plan or a dividend payable in common shares in lieu of a
regular periodic cash dividend) on the common shares; or |
(ii) |
|
a subdivision or consolidation of the common shares;
or |
(iii) |
|
an issuance of common shares or Convertible Securities in
respect of, in lieu of or in exchange for common shares; or |
(iv) |
|
if the Company fixes a record date for the distribution to all
holders of common shares of certain rights or warrants to acquire common shares or Convertible Securities, or for the making of a distribution to all
holders of common shares of evidences of indebtedness or assets (other than regular periodic cash dividend or a dividend payable in common shares) or
rights or warrants. |
(j) |
|
Supplements and Amendments |
The Company may make amendments to correct any
clerical or typographical error or which are necessary to maintain the validity of the Rights Agreement as a result of any change in any applicable
legislation, rules or regulation. Any changes made to maintain the validity of the Rights Plan shall be subject to subsequent confirmation by the
holders of the common shares or, after the Separation Time, the holders of the Rights.
Subject to the above exceptions, after the meeting,
any amendment, variation or deletion of or from the Rights Agreement and the Rights is subject to the prior approval of the holders of common shares,
or, after the Separation Time, the holders of the Rights.
The Board of Directors reserves the right to alter
any terms of or not proceed with the Rights Plan at any time prior to the meeting if the Board of Directors determines that it would be in the best
interests of the Company and its shareholders to do so, in light of subsequent developments.
If
the Rights Plan is ratified, confirmed and approved at the meeting, it will
become effective immediately following such approval and remain in force until
the earlier of the Termination Time (the time at which the right to exercise
Rights shall terminate pursuant to the Rights Plan) and the termination of the
annual meeting of the Shareholders in the year 2008 unless at or prior to such
meeting the Companys shareholders ratify the
15
continued
existence of the Rights Plan, in which case the Rights Plan would expire at
the earlier of the Termination Time and the termination of the 2011 annual meeting
of the Companys shareholders.
Canadian
Federal Income Tax Consequences
The
Company considers that the Rights, when issued, will have negligible monetary
value and therefore shareholders resident or deemed to be resident in Canada
will not be required to include any amount in income under the Income Tax
Act (Canada) (the Tax Act) as a result of the issuance of the
Rights. The Rights will be considered to have been acquired at no cost. Such
holders may be required to include an amount in income or realize a capital
gain in the event that the Rights are exercised or otherwise disposed of.
On
the basis that the Rights, when issued, will have negligible monetary value,
the issuance of Rights to a shareholder that is neither resident nor deemed
to be resident in Canada for purposes of the Tax Act, should not be subject
to non-resident withholding tax under the Tax Act. The exercise or disposition
of such Rights by such holders may have income or withholding tax consequences
under the Tax Act.
This
statement is of a general nature only and is not intended to constitute nor
should it be construed to constitute legal or tax advice to any particular shareholder.
Shareholders are advised to consult their own tax advisors
regarding the consequences of acquiring, holding, exercising or otherwise
disposing of their Rights, taking into account their own particular circumstances
and any applicable tax laws.
United States Federal Income Tax Consequences
As the possibility of the rights becoming
exercisable is both remote and speculative, the adoption of the Rights Plan will not constitute a distribution of stock or property by the Company to
its shareholders, an exchange of property or stock, or any other event giving rise to the realization of gross income by any shareholder. The holder of
Rights may have taxable income if the Rights become exercisable or are exercised or sold. In the event the Rights should become exercisable,
shareholders should consult their own tax advisor concerning the consequences of acquiring, holding, exercising or disposing of their Rights. This
statement is of a general nature only and is not intended to constitute nor should it be construed to constitute legal or tax advice to any particular
shareholder. Shareholders are advised to consult their own tax advisors regarding the consequences of acquiring, holding, exercising or otherwise
disposing of their Rights, taking into account their own particular circumstances and any applicable tax laws.
Eligibility for Investment in Canada
The Rights are qualified investments under the Tax
Act for registered retirement savings plans, registered retirement income funds, deferred profit savings plans (collectively, Registered
Plans) and registered education savings plans, and will not constitute foreign property for a Registered Plan or any other taxpayer subject to
Part XI of the Tax Act, provided that the common shares are at all relevant times for purposes of the Tax Act qualified investments that are not
foreign property for such plans. The issuance of the Rights will not affect the eligibility of the common shares as investments for investors governed
by certain Canadian federal and provincial legislation governing insurance companies, trust companies, loan companies and pension
plans.
Vote Required
Shareholder approval of the Rights Plan is not
required by New Brunswick corporate law but is required by the rules of the Toronto Stock Exchange. The Rights Plan has been conditionally approved by
the the Toronto Stock Exchange, subject to shareholder approval. The Rights Plan Resolution must be approved by a simple majority of 50% plus one vote
of the votes cast by the Independent Shareholders at the meeting. If the Rights Plan Resolution is passed at the meeting, then the Rights Plan will
become effective as of the date the Rights Plan Resolution is passed. If the Rights Plan Resolution is not passed at the meeting, the Rights Plan will
not become effective.
16
Recommendation
of the Board of Directors
The
Board of Directors has reviewed the Rights Plan for conformity with current
practices of Canadian issuers with respect to shareholder rights plan design.
Based on its review, the Board of Directors has determined that it is advisable
and in the best interests of the Company and its shareholders that the Company
have in place a shareholder rights plan in the form of the Rights Plan. Accordingly,
the Board of Directors unanimously recommends a vote FOR the adoption
of the Rights Plan. The Board of Directors resolved to adopt the Rights Plan,
effective April 12, 2005, subject to regulatory approval and approval by the
Independent Shareholders at the Meeting. The Company has been advised that the
directors and senior officers of the Company intend to vote all common shares
held by them in favor of the approval of the Rights Plan.
The
Board of Directors reserves the right to alter any terms of or not proceed with
the Rights Plan at any time prior to the meeting if the Board of Directors determines
that it would be in the best interests of the Company and its shareholders to
do so, in light of subsequent developments.
17
APPROVAL OF THE AMENDMENT TO THE COMPANYS ARTICLES OF
CONTINUANCE
At the meeting the shareholders will be asked to
consider and, if thought fit, to approve, with or without variation, a special resolution approving an amendment to the Companys Articles of
Continuance to change the Companys name from GSI Lumonics Inc. to GSI Companies Inc, the full text of which special
resolution is set out at Schedule B to this management proxy circular. On April 12, 2005, the Board of Directors approved the change to GSI Companies
Inc., as the Companys new name.
The new name is proposed as part of an overall
effort to realign the Companys image and further enhance brand awareness. Subsequent to the merger of General Scanning and Lumonics to form GSI
Lumonics, the Company has made a number of key changes in the products and services provided by the various operating divisions. Many of these changes
are a direct result of the divestiture of certain businesses and the acquisition of other products more complementary and strategically pertinent to
the Companys core business. The new name is intended to capitalize on the strong name recognition of the GSI product brand, while acknowledging
and building upon the value of the Companys independent operating divisions and brand name recognition from recent corporate
acquisitions.
Upon approval by the shareholders, the proposed
amendment will become effective upon filing the articles of amendment with the Director, Corporate Affairs, of Service New Brunswick.
The vote for the approval of the Amendment to the
Articles of Continuance requires the approval of two thirds of the common shares represented and entitled to vote on such matter to be effective. The
Board of Directors unanimously recommends a vote FOR approval of the Amendment.
APPROVAL OF THE AMENDMENT TO THE COMPANYS BY-LAW NUMBER 1
The Companys current quorum requirement for
meetings of its shareholders is set forth at the first sentence of Section 50 of the Companys By-Law Number 1 and reads as
follows:
All of the shareholders or holders of at least 20%
of the shares entitled to vote at the meeting, whichever number be the lesser, personally present or represented by proxy, shall constitute a quorum of
any meeting of shareholders or of any class of shareholders.
On April 12, 2005 the Board of Directors adopted a resolution
amending Section 50 of the Companys By-Law Number 1 to change the quorum for meetings of its shareholders to read as follows:
The holders of at least 33-1/3% of the shares
entitled to vote at the meeting, present personally or represented by proxy, shall constitute a quorum of any meeting of shareholders or of any class
of shareholders.
At the Meeting, the shareholders will be asked to
consider, and, if thought fit, to approve, with or without variation, a resolution approving the amendment to the Companys By-Law Number 1 as set
forth above, the full text of which resolution is set out at Schedule C to this management proxy circular.
This amendment to the Companys quorum
requirement has been made in order to comply with certain shareholder meeting quorum requirements of the Nasdaq National Market. The Company is subject
to the listing requirements of the Nasdaq National Market. Because it is a New Brunswick corporation, however, the Company previously received an
exemption from the quorum requirement for stockholder meetings contained in Rule 435(f) of Nasdaqs Marketplace rules. This rule requires that a
Nasdaq company provide for a quorum of not less than 33-1/3% of the outstanding shares of a companys common stock. This exemption will expire
with respect to the Company in July 2005 and will no longer be available.
The vote for the approval of the amendment to the
Companys By-Law Number 1 requires the approval of a majority of the common shares represented and cast in respect of such matter to be effective.
The Board of Directors unanimously recommends a vote FOR approval of the amendment to the Company By-Law Number
1.
18
BOARD OF DIRECTORS AND COMMITTEE MEETINGS
During fiscal 2004, the Board of Directors of the
Company held thirteen (13) meetings. Each incumbent director attended at least 75% of the aggregate number of meetings of the Board of Directors held
during fiscal 2004 and the meetings of the committees of the Board of Directors on which he served. It is the practice of the non-employee directors to
meet in executive session prior to the conclusion of every meeting of the Board. Company policies do not require members of the Board of Directors to
attend the Companys annual meetings of shareholders. At the Companys 2004 annual and special meeting of shareholders, Mr. Winston was in
attendance.
The Board of Directors has an Audit Committee;
Compensation Committee; Nominating and Corporate Governance Committee and Technology Committee. Each Committee, with the exception of the Technology
Committee, operates pursuant to a written charter that may be found on the Companys website at www.gsilumonics.com.
Audit Committee. The Audit Committee oversees
the financial reporting process and the internal controls of the Company, reviews the financial statements of the Company and oversees the appointment
and activities of the Companys registered independent public accounting firm. The Audit Committee is currently composed of three (3) members,
each of whom is independent or unrelated as defined by The Nasdaq Stock Markets Marketplace Rules and the Toronto Stock
Exchange Corporate Governance guidelines, as appropriate. The directors currently serving on the Audit Committee are Messrs. Black, Pond and Virgilio,
with Mr. Black serving as Chairman. The Audit Committee, with the Board of Directors ratification, has selected and appointed Ernst & Young
LLP to serve as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2005. The Board of Directors
has determined that Richard B. Black is an audit committee financial expert, as that term is defined in Item 401(h) of Regulation S-K of the United
States Securities Act of 1933, as amended, serving on its Audit Committee. The Audit Committee operates under a written charter that is reviewed and
updated at least annually by the Audit Committee and approved by the Audit Committee and the full Board of Directors. The Audit Committee charter was
attached to the management proxy circular for the annual and special meeting of shareholders held in May 2004. The Audit Committee held nine (9)
meetings (including four meetings by telephone) during fiscal 2004. In addition, the Audit Committee has established a subcommittee to monitor the
Companys progress in complying with Section 404 of the Sarbanes-Oxley Act of 2002. The subcommittee met 6 times during fiscal 2004.
Compensation Committee. The Compensation
Committee reviews and recommends to the Board of Directors the compensation and benefits of all executive officers of the Company and reviews general
policy relating to compensation and benefits of employees of the Company. The Compensation Committee also administers the issuance of stock options and
other equity awards. The directors currently serving on the Compensation Committee are Messrs. Black, Pond and Virgilio, with Mr. Virgilio serving as
Chairman. The Compensation Committee held five (5) meetings during fiscal 2004.
Nominating and Corporate Governance
Committee. The Nominating and Corporate Governance Committee is responsible for the following: (a) identifying individuals qualified to become
board members and recommending to the board the director nominees; (b) developing and recommending to the board a set of corporate governance
principles applicable to the Company; and (c) reviewing the qualifications of directors eligible to become members of the different committees of the
board, and recommending to the board director nominees for each committee. The directors currently serving on the Nominating and Corporate Governance
Committee are Messrs. Pond, Ferrari and Griffiths, with Mr. Pond serving as Chairman. The Nominating and Corporate Governance Committee was established
on February 25, 2004 and met three (3) times during fiscal 2004. The Board of Directors has determined that the members of the Nominating and Corporate
Governance Committee are independent and unrelated as defined by The Nasdaq Stock Markets Marketplace Rules and the Toronto Stock Exchange
Corporate Governance guidelines.
The
Nominating and Corporate Governance Committee and the Board of Directors have
not established a formal process with regard to any director candidates recommended
by shareholders due to the limited number of such recommendations, the need
to evaluate such recommendations on a case-by-case basis, and the
19
expectation that recommendations from shareholders probably would be considered
generally in the same manner as recommendations by a director or an officer
of the Company. Under the Companys By-Law Number 1, a shareholder may
recommend a director nominee if the recommendation is signed by one or more
holders of shares representing in the aggregate not less than 5% of the common
shares of the Company entitled to vote at the shareholders meeting to
which the nomination is to be presented. Any shareholder, as described in the
preceding sentence, wishing to recommend candidates for consideration by the
Nominating and Corporate Governance Committee and the full Board of Directors
may do so by writing to the Secretary of the Company and providing the candidates
name, biographical data and qualifications.
The criteria that the Nominating and Corporate
Governance Committee has established regarding the minimum qualifications for a committee-recommended nominees are available on the Companys Web
site at www.gsilumonics.com, under the title of Director Selection and Board Composition. These criteria center on finding candidates who
have the highest level of integrity, are financially literate, have motivation and sufficient time to devote themselves to Company matters and who have
skills that complement the skills and knowledge of current directors. The nominees named in this management proxy circular have been selected and
recommended by the current Board of Directors, including the President and Chief Executive Officer.
In 2004 the Nominating and Corporate Governance
Committee of the Board, assisted by Christian & Timbers, a professional executive placement firm, identified prospective candidates to serve as
Company directors. The Committee provided Christian & Timbers with Company background information and director selection criteria to assist them in
preparing their search proposal and other presentations materials. Christian & Timbers used their search files and referral contacts to create a
list of prospective candidates. The Committee, along with other Board members, reviewed the prospective candidates, offered feedback and developed a
final list of candidates that were personally interviewed by Directors Black and Griffiths, who made final recommendations to the Board for subsequent
approval. The Committee and the full Board of Directors believe that the election of Dr. Garrettson and Ms. Hatsopoulos as Company directors will
strengthen the Board in two essential ways. First, both candidates have excellent technical backgrounds that tie directly to the Companys
equipment and component businesses. Second, each of the two new nominees has been or are Chief Executive Officers with a comprehensive business
background. Like most public company boards, the Company has been experiencing an increasing director workload. The Committee believes that the
addition of these two highly qualified directors will help the entire board to reach for higher levels of excellence in corporate
governance.
The addition of two new directors will result in six
of the seven directors being independent. The current Chairman of the Board, Mr. Ferrari and the Chairman elect, Mr. Black, are both independent and
unrelated.
Annually, the Nominating and Corporate Governance
Committee reviews and approves a Board self-evaluation form. This form is distributed to each Board member at the end of the calendar year. Directors
individually rate the total board as to its overall capability in certain specified important areas. The Board also assesses the presence of specified
enabling factors that can assist the Board in carrying out its duties more effectively. Finally, the Board assesses its overall effectiveness in
carrying out certain specified duties. The assessments are tabulated by individual Director, distributed to the entire Board and discussed in a group
session. The results of the assessment are compared with the previous year and appropriate actions are taken to improve performance. In addition, the
Nominating and Corporate Governance Committee evaluates its own performance and discusses the results with the full Board.
Technology Committee. The technology
committee is responsible for the review and recommendation to the Board of Directors of technology investments, and for developing and periodically
reevaluating the Companys technology strategy. The directors currently serving on the technology committee are Dr. Griffiths, who serves as
Chairman, and Mr. Winston. Mr. Pelsue, the Companys Chief Technology Officer, also serves on the technology committee. The Technology Committee
held 4 meetings during fiscal 2004.
20
COMMUNICATIONS
WITH DIRECTORS
The
Board of Directors has not established a formal process for shareholders to
send communications to the Board of Directors and individual directors. However,
the names of all directors are available to shareholders in this management
proxy circular. If the Company receives any shareholder communication intended for the full Board
of Directors or any individual director, the Company will forward such communication
to the full Board of Directors or such individual director, unless the communication
is clearly of a marketing nature or is unduly hostile, threatening, illegal,
or similarly inappropriate, in which case the Company has the authority to discard
the communication or take appropriate legal action regarding the communication.
The Company has also established a confidential hotline for communication between
Company employees and members of the Audit Committee.
Report of the Audit Committee
The Audit Committee assists the Board of Directors
by overseeing the audit coverage and monitoring the accounting, financial reporting, data processing, regulatory and internal control environments and
oversees the appointment and activities of the Companys registered independent public accounting firm, including the audit of the Companys
financial statements and financial control systems. Management has the primary responsibility for the financial statements and the reporting process,
including the systems of internal controls. The primary duties and responsibilities of the Audit Committee are to:
|
|
Serve as an independent and objective party to monitor the
Companys financial reporting process and internal control systems on behalf of the Board of Directors and to report the results of the
committees activities to the Board of Directors; |
|
|
Appoint, evaluate and retain the Companys registered
independent public accounting firm each fiscal year; |
|
|
Maintain direct responsibility for the compensation, termination
and oversight of the registered independent public accounting firms performance and evaluate the registered independent public accounting
firms qualifications and performance; |
|
|
Review and evaluate the audit efforts of the Companys
registered independent public accounting firm; |
|
|
Evaluate the Companys quarterly financial performance,
reporting and compliance with applicable laws and regulations; |
|
|
Oversee managements establishment and enforcement of
financial policies; and |
|
|
Provide an open avenue of communication among the registered
independent public accounting firm, financial and senior management, and the Board of Directors. |
The Audit Committee has:
|
|
Reviewed and discussed the audited financial statements of the
Company for the fiscal year ended December 31, 2004 with management and Ernst & Young LLP, the Companys independent registered public
accounting firm, including a discussion of the quality and effect of the Companys accounting principles, the reasonableness of significant
judgments and the clarity of disclosures in the financial statements; |
|
|
Discussed the matters required by Statement on Auditing
Standards No. 61 (Communication with Audit Committees), as currently in effect and as amended by SAS No. 89 (Audit Adjustments) and SAS No. 90 (Audit
Committee Communications), with Ernst & Young LLP, including the process used by management in formulating certain accounting estimates and the
basis for the conclusions of Ernst & Young LLP regarding the reasonableness of those estimates; |
|
|
Reviewed and discussed the results of the findings of Ernst
& Young LLP relating to the Companys internal control system, as mandated by the Sarbanes-Oxley Act of 2002; and |
21
|
|
Met
with the independent registered public accounting firm, with and without
management present, to discuss the results of their examinations, their
evaluations of the Companys internal controls and the overall quality
of the Companys financial reporting. |
The
Audit Committee has also received the written disclosures and the letter from
Ernst & Young LLP required by Independence Standards Board Standard No.
1 (Independence Discussion with Audit Committees), has discussed the independence
of Ernst & Young LLP and considered whether the provision of non-audit services
by Ernst & Young LLP is compatible with maintaining auditor independence,
and has satisfied itself as to the independence of Ernst & Young LLP.
Based on the review and discussions noted above, the
Audit Committee has recommended to the Board of Directors that the Companys audited financial statements be included in its annual report on Form
10-K for the fiscal year ended December 31, 2004 for filing with the United States Securities and Exchange Commission.
The Audit Committee, with the ratification of the
full Board of Directors, has also appointed and selected Ernst & Young, LLP of Boston, Massachusetts as the Companys registered independent
public accounting firm for the fiscal year ending December 31, 2005.
Report submitted by: Richard B. Black, Byron O. Pond and Benjamin J.
Virgilio
Report of Compensation Committee on Executive Compensation
Report of the Compensation Committee
The current members of the Compensation Committee
are Mssrs. Black, Pond and Virgilio, all of whom are independent as defined by Rule 4200(a)(15) of the Nasdaq Stock Markets
Marketplace Rules and unrelated as defined by the Toronto Stock Exchanges Corporate Governance guidelines.
Goals
In establishing executive compensation, the
Compensation Committee seeks to satisfy the following goals:
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To establish compensation levels that are fair, equitable and
reasonable from the viewpoint of both executives and investors;
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To attract, retain and motivate key personnel;
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To focus the efforts of key executives on specified tactical and
strategic goals, including the overall strategic objective of building shareholder value over time; and
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To reward excellent performance, to have overall compensation
vary with performance and to align executive and shareholder interests.
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Compensation Elements
The Compensation Committee has established three
elements to executive compensation, annual salary, annual performance bonus and long-term incentives. In addition, executives receive perquisites
consistent with usual and customary industry standards and are eligible for company-wide benefit programs.
Annual Salary The Compensation Committee
annually reviews and determines the base salaries of the Chief Executive Officer and his direct reports. For each executive, the Compensation Committee
takes into account the performance results achieved by the executive, his or her criticality and potential to the performance of the Company and
competitive market information. The Compensation Committee presents its recommendations to the full Board for approval.
Annual
Performance Bonus Each executive officer has the opportunity to earn an
annual performance bonus, based on his or her performance and the achievement
of specific goals. For fiscal 2004 the Compensation Committee established goals
for (1) the Chief Executive Officer and executive staff, (2) the
22
Chief Technology Officer and (3) Operating Division General Managers. The Chief
Executive Officer and executive staff goals were tied to the Companys
overall performance and were specifically based on measures of operating profit,
pretax income, receivable days sales outstanding, inventory turns and shipments.
The Compensation Committee also considers the executives contribution
to advancing the Companys strategic plan, which may be difficult to quantify.
The Compensation Committee established goals for the Chief Technology Officer
specifically related to his area of responsibilities. The Compensation Committee
established goals for Operating Division General Managers based on the performance
of their Division and specifically measured by Division performance on operating
profit, receivable days sales outstanding, inventory turns and shipments.
Long Term Incentives The Compensation
Committee awards long term incentives in the form of stock options, stock appreciation rights (SARs) or restricted shares under the
Companys 1995 Equity Incentive Plan (the 1995 Award Plan). The Compensation Committee administers the plans and designates who are to
receive equity awards, the number of options, SARs or shares to be awarded, and other terms and conditions of the award. The Compensation Committee
determines the number of options, SARs or shares awarded to executives based upon the same factors as are relevant in setting their salaries and annual
bonuses. In fiscal 2004 the Compensation Committee awarded only stock options (no SARs or restricted shares) to the executives. Fifty percent (50%) of
the option grants vested immediately upon grant; the remaining 50% vest in equal annual increments over a two-year period. The exercise price of each
option granted was the fair market value of the common shares on the date of grant.
Perquisites and Company-Wide Benefits
Executive officers receive perquisites and fringe benefits that are reasonable and customary in the industry: supplemental disability insurance,
automobile leasing and maintenance, and tax preparation services. In addition, executives are eligible to participate in company-wide benefit plans,
such as medical and dental insurance and the companys 401(k) retirement program. The Company also has an Employment and Severance Agreement with
several executive officers, which are described below under the caption Employment Contracts and Termination of Employment/Change in Control
Arrangements.
Deferred Compensation Plan
The Company Deferred Compensation Plan (the
Plan) was assumed and continued as part of the merger of General Scanning Inc. and Lumonics Corporation in 1999. The Company maintains an
account for participants and credits to his or her account the portion of his or her compensation that he or she elects to have deferred. After the end
of each calendar quarter the Company credits to the employees account an amount equivalent to interest on the balance of the account at the prime
rate of interest charged by the Federal Reserve Bank. The Company does not make any contributions to the Plan nor does it fund the Plan. Participants
have an unsecured contractual commitment by the Company to pay the amounts due under the Plan. When such payments are due, the cash will be distributed
from the Companys general assets. At present, only one executive employee, Mr. Winston, participates in the Plan. As of April 28, 2005 Mr.
Winston had deferred approximately $2,332,000 of compensation.
Compensation Resources
The Compensation Committee relies principally on
three sources to determine the competitiveness and appropriateness of its compensation programs. The Compensation Committee utilizes (1) the Radford
Executive Survey, a leading worldwide summary of high technology compensation practices, (2) Pearl Meyer Associates, which performs peer group analysis
and consulting services and (3) the Companys internal human resources department.
23
Reasonableness
and Fairness of Compensation
Generally
speaking, the Compensation Committee targets base salary, annual performance
bonuses and long-term equity incentives to deliver compensation to all executives
as a group at approximately the 50th percentile of the market. The
Compensation Committee has reviewed all elements of executive compensation and
believes that Company executive compensation is fair and reasonable under the
circumstances.
Compensation
of the Chief Executive Officer
During
fiscal 2004 Charles D. Winston served as the Companys President and Chief
Executive Officer. The independent directors meet each year to evaluate the
performance of the Chief Executive Officer, the results of which are used to
determine his compensation.
In March of 2004 the Compensation Committee approved
a five percent (5%) increase in Mr. Winstons base salary, from $400,000 to $420,000. The Compensation Committee has also approved an increase in
Mr. Winstons salary to $500,000, effective January 1, 2005. In addition, the Compensation Committee awarded Mr. Winston an annual performance
bonus of $502,414 for fiscal 2004, or 171% of the target award. The Compensation Committee bases its decisions regarding Mr. Winstons performance
bonus on the factors and targets described above. In particular, the Compensation Committees decision on Mr. Winstons annual incentive
payment for fiscal 2004 was based principally on (1) the Company exceeding its operating profit target for the fiscal year and (2) Mr. Winstons
leadership in advancing the Companys strategic plan, including the acquisition of Westwind Air Bearings, Ltd. and MicroE Systems, Inc. The
Compensation Committee also approved a long-term incentive award to Mr. Winston consisting of an option grant to purchase 190,000 common shares. The
option has an exercise price equal to the market value of common shares on the date of grant. Fifty percent (50%) of the option vests immediately and
the remainder vests in equal annual installments over a two-year period. Mr. Winston also receives perquisites and fringe benefits that are reasonable
and customary in the industry. In fiscal 2004 these were supplemental disability insurance ($5,564.), automobile leasing and maintenance ($12,462.) and
tax preparation services ($5,650.). The Company also has an Employment and Severance Agreement with Mr. Winston, which is described below under the
caption Employment Contracts and Termination of Employment/Change in Control Arrangements.
The Compensation Committee has reviewed all elements
of compensation of the Chief Executive Officer and believes that such compensation is fair and reasonable under the circumstances.
Report submitted by: Richard B. Black, Byron O. Pond and Benjamin J.
Virgilio
24
EXECUTIVE COMPENSATION
The following table, presented in accordance with
the rules of the United States Securities and Exchange Commission, sets forth information with respect to the compensation earned during the fiscal
years ended December 31, 2004, 2003 and 2002 by the Companys Chief Executive Officer and the four other most highly compensated executive
officers of the Company who received annual compensation in excess of $100,000 (collectively, with the Chief Executive Officer, the Named
Executive Officers).
Summary Compensation Table
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Annual Compensation
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Long-Term Compensation Awards
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Name and Principal Position
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Fiscal Year
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Salary
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Bonus
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Other Annual Compensation (1)
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Securities Underlying Options Granted
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All Other Compensation (2)
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Charles D.
Winston |
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2004 |
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$ |
431,923 |
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$ |
502,414 |
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$ |
23,675 |
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|
190,000 |
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$ |
8,500 |
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President
& CEO
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2003 |
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$ |
400,000 |
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$ |
216,960 |
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|
|
|
|
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$ |
8,500 |
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|
|
|
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2002 |
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$ |
400,000 |
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$ |
158,414 |
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200,000 |
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$ |
8,500 |
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Thomas R.
Swain (3) |
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2004 |
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$ |
249,041 |
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$ |
216,409 |
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$ |
12,856 |
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80,000 |
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$ |
8,500 |
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V.P., Finance
& CFO
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2003 |
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$ |
200,013 |
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$ |
65,700 |
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15,000 |
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$ |
8,500 |
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2002 |
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$ |
200,013 |
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$ |
56,580 |
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100,000 |
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$ |
8,500 |
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Kurt A.
Pelsue (4) |
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2004 |
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$ |
226,287 |
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$ |
121,226 |
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$ |
11,262 |
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40,000 |
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$ |
8,500 |
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V.P.,
Technology & CTO
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2003 |
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$ |
209,720 |
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$ |
58,721 |
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|
|
|
|
|
|
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$ |
8,500 |
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2002 |
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$ |
205,762 |
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$ |
46,505 |
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20,000 |
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$ |
8,500 |
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Linda Palmer
(5) |
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2004 |
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$ |
195,192 |
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$ |
127,257 |
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$ |
10,068 |
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30,000 |
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$ |
8,500 |
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V.P., Human
Resources and
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2003 |
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$ |
180,000 |
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$ |
46,504 |
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$ |
8,500 |
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Communications
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2002 |
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$ |
174,230 |
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$ |
39,342 |
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20,000 |
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$ |
8,500 |
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Felix
Stukalin (6) |
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2004 |
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$ |
201,346 |
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$ |
126,887 |
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$ |
12,410 |
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40,000 |
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$ |
8,500 |
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V.P.,
Business Development
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2003 |
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$ |
166,153 |
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$ |
239,540 |
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15,000 |
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$ |
8,500 |
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2002 |
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$ |
166,153 |
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$ |
36,209 |
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20,000 |
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$ |
8,500 |
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(1) |
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Perquisites and personal benefits do not exceed the lesser of
$50,000 or 10% of the total of the annual salary and bonus of the Named Executive Officer. Such perquisites and personal benefits are comprised of the
following: automobile allowance and maintenance, tax preparation and supplemental long term disability insurance. |
(2) |
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All other compensation consists exclusively of the
Companys contribution under its retirement and savings plans established pursuant to Section 401(k) of the United States Internal Revenue Code.
The terms of the retirement and savings plans permit each participant to defer up to 15% of his annual salary up to an annual maximum amount prescribed
by United States Internal Revenue Service regulations ($13,000 in 2004, plus an additional $3,000 for those participants who met eligibility
requirements for catch up contributions). The Company matches such deferrals to the extent of achievement by it of profit
goals. |
(3) |
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Mr. Swain has held his current position of Vice President,
Finance and Chief Financial Officer since September 2000. Prior to that time, Mr. Swain served as Director of Real Estate Operation from April 1999 to
August 2000. He joined General Scanning, Inc. in August 1996 with the acquisition of View Engineering, Inc. and served as Vice President and General
Manager, View Engineering Division until December 1997, then served as Vice President of Business Development from January 1998 through March 1999.
Prior to its acquisition by General Scanning, Inc., Mr. Swain had served as President and Chief Executive Officer of View Engineering, Inc. Mr. Swain
is 59 years old. |
(4) |
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Mr. Pelsue assumed his current position as Vice President,
Technology and Chief Technology Officer in March 1999. He had served as Vice President, Corporate Engineering for General Scanning, Inc.
from |
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1997 to 1999. Prior to that time, Mr. Pelsue held numerous
senior level engineering assignments within General Scanning, Inc. He joined General Scanning, Inc. in 1976. Mr. Pelsue is 52 years old. |
(5) |
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Ms. Palmer assumed her current role as Vice President, Corporate
Resources in June 2004, having served as Vice President, Human Resources since December 1999, and as Vice President of Integration from March 1999. She
had been General Scanning, Inc.s Vice President of Human Resources beginning in 1996. Prior to that time, Ms. Palmer served as Director of Human
Resources for Analog Devices. Ms. Palmer is 53 years old. |
(6) |
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Mr. Stukalin joined the Company in November 1994. Mr. Stukalin
was General Manager of the Components Product Group from 1999 to 2000 and of Wave Precision from 2000 to 2002. In May 2002 Mr. Stukalin assumed the
role of Vice President of Business Development. Mr. Stukalin is 43 years old |
STOCK OPTION PLANS
A merger of equals involving General Scanning, Inc.
and Lumonics Inc. was completed on March 22, 1999. In conjunction with the merger, the Company assumed outstanding options held by employees under
nonqualified and incentive stock options and issued 2,051,903 stock options in exchange. As of December 31, 2004, options to purchase 500,157 common
shares remained outstanding under the assumed 1981 stock option plan and the 1992 stock option plan of General Scanning, Inc. In addition, the Company
assumed outstanding warrants, which were issued pursuant to the 1995 directors warrant plan of General Scanning, Inc., for the purchase of common
stock issued to non-employee members of the General Scanning, Inc. Board of Directors, referred to in this management proxy circular as the warrants.
The warrants are subject to vesting as determined by a committee of the Board of Directors at the date of grant and expire ten (10) years from the date
of grant. As of December 31, 2004, 51,186 warrants, all of which are exercisable, remain outstanding at prices ranging from $9.65 to $15.41 per share.
The warrants have been included in all stock option tables included in this management proxy circular. Excluding the assumed options and warrants
referenced herein, no additional options or warrants are authorized to be granted under the assumed General Scanning, Inc. stock option
plans.
The 1995 Equity Incentive Plan (or the 1995 Award
Plan) was established in September 1995 by Lumonics Inc. for the benefit of employees (including contract employees), consultants, and directors of the
Company. The exercise period of each option is determined by the Compensation Committee but may not exceed 10 years from the date of grant. A total of
6,906,000 awards have been authorized for issuance under the 1995 Plan. The 1995 Plan initially authorized the issuance of a maximum of 406,000 options
to purchase common shares. The number of common shares reserved for issuance and to be issued under the 1995 Award Plan was increased over the years
and on May 20, 2004 such number was increased from 4,906,000 to 6,906,000 shares; with all such increases being approved by the shareholders. As of the
date of this management proxy circular, it is the only equity incentive plan under which new equity awards may be granted.
In addition, the 1995 Award Plan was restated on May
20, 2004 to allow for the grant of restricted common shares and stock appreciation rights in addition to the grant of incentive stock options and
non-qualified stock options (collectively, awards). Subject to the requirements of the 1995 Award Plan, the Compensation Committee or in
lieu thereof, the Board of Directors, has the authority to select those directors, consultants, and employees to whom awards will be granted, the grant
date, the number of awards to be granted and other terms and conditions of the awards. The determination of the exercise price for incentive and
non-qualified stock options was also changed as a result of the May 20, 2004 restatement. Prior to the restatement of the 1995 Award Plan, the exercise
price of options granted had to be equal to the closing price of the Companys common shares on the Toronto Stock Exchange, or in lieu thereof,
The Nasdaq Stock Market, on the date of grant. After the restatement, the exercise price for incentive and nonqualified stock options must be equal to
the closing price of the Companys common shares on the Toronto Stock Exchange, or in lieu thereof, The Nasdaq Stock Market, on the date of
grant.
With respect to any restricted shares granted under
the 1995 Award Plan, the exercise price will be the market price as of the date of such grant. The exercise price of SARs will be an amount determined
by the Compensation Committee, but in no event will such amount be less than the closing price of the common
26
shares on the Toronto Stock Exchange on the date
of grant, or in lieu thereof, the last closing price on The Nasdaq Stock Market, on the date of grant. If a SAR is granted in conjunction with an
option or a portion thereof, the exercise price may not be less that the exercise price of the related option. Restricted shares will vest in equal
amounts over four years unless otherwise specifically approved by the Compensation Committee. The Compensation Committee has the power to amend,
modify, or terminate the 1995 Award Plan provided that the Participants rights are not materially adversely affected and subject to any approvals
required under the applicable regulatory requirements. As of the close of business on December 31, 2004, options to purchase an aggregate of
approximately 3,057,741 common shares were outstanding under the restated 1995 Award Plan to employees and directors at prices ranging from Cdn$6.38
per share to Cdn$29.00 per share, and from $4.31 per share to $19.38 per share.
No past financial assistance has been given to
participants to assist them in purchasing common shares under the 1995 Award Plan, nor is such financial assistance contemplated. The 1995 Award Plan
contains no provision for the Company to provide any such assistance.
EQUITY COMPENSATION PLANS
The following table gives information about the
Companys common shares that may be issued upon the exercise of options, warrants and rights under all of its existing equity compensation plans
as of December 31, 2004, the Companys most recently completed fiscal year, including the 1995 Award Plan, the 1981 stock option plan of General
Scanning, Inc., the 1992 stock option plan of General Scanning, Inc., the warrants (as described below) and the Companys employee stock purchase
plan.
Plan Category
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Number of Securities to be Issued Upon Exercise of
Outstanding Options/Warrants
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Weighted-Average Exercise Price of
Outstanding Options/Warrants
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Number of Securities Remaining Available for Future Issuance
Under Equity Compensation Plans (Excluding Securities Reflected in First Column)
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Plans
approved by shareholders |
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3,557,898 |
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$ |
10.39 |
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1,889,321 |
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Plans not
approved by shareholders (the warrants) |
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|
51,186 |
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$ |
13.36 |
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0 |
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Total |
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3,609,084 |
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$ |
10.43 |
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1,889,321 |
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All of the option plans listed above or described in
the table have been approved by the Companys shareholders, except the warrants. The outstanding warrants listed in the above table were issued
pursuant to the 1995 directors warrant plan of General Scanning, Inc., referred to in this section as the warrant plan, which was assumed by the
Company in connection with the March 22, 1999 merger of General Scanning, Inc. and Lumonics Inc., the material features of which are described above.
No additional warrants are authorized to be granted under the warrant plan.
27
OPTION GRANTS DURING FISCAL 2004
The following table provides information regarding
options granted by the Company during the fiscal year ended December 31, 2004 to the Named Executive Officers:
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Potential Realizable Value at Assumed Annual Rate of Share Price
Appreciation for Option Term (1)
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Name
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Number of Shares Underlying Options Granted
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Percent of Total Options Granted to Employees in Fiscal
Year (2)
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Exercise or Base Price ($/SH)
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Expiration Date
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5% ($)
|
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10% ($)
|
Charles D.
Winston |
|
|
|
|
190,000 |
|
|
|
27 |
% |
|
$ |
10.09 |
|
|
|
9/3/2010 |
|
|
$ |
651,997 |
|
|
$ |
1,479,160 |
|
Thomas R.
Swain |
|
|
|
|
80,000 |
|
|
|
11 |
% |
|
$ |
10.09 |
|
|
|
9/3/2010 |
|
|
$ |
274,525 |
|
|
$ |
622,804 |
|
Kurt A.
Pelsue |
|
|
|
|
40,000 |
|
|
|
6 |
% |
|
$ |
10.09 |
|
|
|
9/3/2010 |
|
|
$ |
137,263 |
|
|
$ |
311,402 |
|
Linda
Palmer |
|
|
|
|
30,000 |
|
|
|
4 |
% |
|
$ |
10.09 |
|
|
|
9/3/2010 |
|
|
$ |
102,947 |
|
|
$ |
233,552 |
|
Felix
Stukalin |
|
|
|
|
40,000 |
|
|
|
6 |
% |
|
$ |
10.09 |
|
|
|
9/3/2010 |
|
|
$ |
137,263 |
|
|
$ |
311,402 |
|
(1) |
|
This column shows the hypothetical gain of the options granted
based on assumed annual share appreciation rates of 5% and 10% above the exercise price over the full term of the option. The 5% and 10% rates of
appreciation are mandated by the rules of the United States Securities and Exchange Commission and do not represent the Companys estimate of
future appreciation of the Companys common share prices. |
(2) |
|
All options listed above vest as to 50% on the date of grant and
thereafter in equal annual installments over a two-year period. |
OPTIONS EXERCISED DURING FISCAL 2004 AND YEAR-END OPTION VALUES
The following table provides information, for the
Named Executive Officers, concerning the number of shares for which stock options were exercised in the fiscal year ended December 31, 2004, the
realized value or spread (the difference between the exercise price and market value on date of exercise) and the number and unrealized spread of
unexercised options held by the Named Executive Officers at the 2004 fiscal year end.
|
|
|
|
|
|
|
|
Unexercised Options at December 31, 2004
|
|
Value of Unexercised In-the-Money Options at December 31, 2004
|
|
Name and Principal Position
|
|
|
|
Securities Acquired on Exercise (#)
|
|
Aggregate Value Realized (1)($)
|
|
Exercisable
|
|
Unexercisable (#)
|
|
Exercisable
|
|
Unexercisable (2)($)
|
Charles D.
Winston |
|
|
|
|
190,000 |
|
|
$ |
1,278,477 |
|
|
|
803,574 |
|
|
|
257,500 |
|
|
$ |
1,644,675 |
|
|
$ |
604,425 |
|
Thomas R.
Swain |
|
|
|
|
4,500 |
|
|
$ |
35,265 |
|
|
|
213,108 |
|
|
|
126,250 |
|
|
$ |
436,074 |
|
|
$ |
356,513 |
|
Kurt A.
Pelsue |
|
|
|
|
20,000 |
|
|
$ |
251,200 |
|
|
|
193,866 |
|
|
|
40,000 |
|
|
$ |
544,302 |
|
|
$ |
84,600 |
|
Linda
Palmer |
|
|
|
|
16,500 |
|
|
$ |
201,850 |
|
|
|
132,739 |
|
|
|
37,500 |
|
|
$ |
304,849 |
|
|
$ |
84,025 |
|
Felix
Stukalin |
|
|
|
|
15,000 |
|
|
$ |
149,800 |
|
|
|
128,625 |
|
|
|
48,110 |
|
|
$ |
293,133 |
|
|
$ |
155,434 |
|
(1) |
|
Market value of the underlying shares on the date of exercise
less the option exercise price. Values are in United States dollars unless otherwise specified. |
(2) |
|
Market value of shares covered by in-the-money options on
December 31, 2004, less the option exercise price. Options are in-the-money if the market value of the shares covered thereby is greater than the
option exercise price. |
28
EMPLOYMENT CONTRACTS AND TERMINATION OF
EMPLOYMENT/CHANGE-IN-CONTROL
ARRANGEMENTS
The Company entered into an employment agreement
with Charles D. Winston on January 1, 2004, (the Employment Agreement) that superseded an employment agreement and a severance agreement
that had previously been in effect. Pursuant to the Employment Agreement, the Company agreed to employ Mr. Winston as its President and Chief Executive
Officer until December 31, 2006 and to pay him certain benefits (described below) upon the termination of his employment without cause, prior to such
date. In addition, the Employment Agreement provides for Mr. Winston to perform consulting services for the Company for a two (2) year period
commencing on January 1, 2007, at 50% of his base salary for fiscal 2006. The severance provisions of the Employment Agreement provide that if the
Company terminates Mr. Winstons employment without cause and for reasons other than disability prior to December 31, 2006, the Company shall pay
Mr. Winston his base salary plus a bonus consisting of 70% of his base salary for the year in which he is terminated, for a period of two years from
the date of termination. In addition, the Company shall continue to provide Mr. Winston with the following employee benefits for two years following
his date of termination: Company medical and dental insurance (Mr. Winston will be responsible for the employee portion of the premiums), an allowance
for the use of a leased automobile and an annual allowance for tax planning and preparation to a maximum of $7,000. In addition, all unvested options
then held by Mr. Winston shall immediately vest, upon the date of termination. As of December 31, 2004 such unvested options represented 257,500
shares.
In addition, the Company has entered into executive
retirement and severance benefits agreements (the Severance Agreements) with Mr. Swain, Mr. Stukalin and Ms. Palmer (each an
Executive). Each Severance Agreement became effective as of January 17, 2005 and continues in effect for a period of 5 years with an
automatic renewal for an additional period of three years unless, no later than 1 year prior to the end of the initial five-year term, the Company
delivers written notice of termination to the Executive. The Severance Agreements supercede previously executed severance agreements and provide for
benefits (A) in the event of the Executives retirement, or, alternatively, (B) in the event the Executive is terminated for any reason other than
death, disability or cause.
Under the Severance Agreement, if the Executive
reaches the age of sixty (60) and has a minimum of fifteen (15) years service with the Company, then the Executive can elect to retire, upon one
years notice. In such an event, the Executive will receive the following retirement benefits, provided that the Executive continues to comply
with his or her post-retirement obligations to the Company: (1) the Executive may elect to be employed by the Company, on a part-time basis (not be
more than fifty percent (50%) of full-time), for up to three (3) years from the Executives retirement date; (2) continued health and dental group
benefits to the Executive and the Executives family at the same level as was provided to the Executive as of the Executives retirement date
during the period of such part-time employment; and (3) all stock options granted to the Executive prior to such retirement shall continue to vest
during the period of such part-time employment. If the Executive retires and chooses any of these retirement benefits, the Executive will not be
eligible for termination benefits (as described below).
The Severance Agreement further provides that if the
Executive is terminated by the Company for any reason other than death, disability, or cause or the Executive terminates his or her employment with the
Company for good reason (all as defined in the Agreement), then the Executive shall receive the following termination benefits: (1) eighteen (18)
months of base salary, and (2) continued health and dental group benefits to the Executive and the Executives family at the same level as was
provided to the Executive as of the Executives termination date for the earlier of two (2) years or employment by another company which provides
health and dental insurance benefits to the Executive. These termination benefits are conditioned upon the Executive signing a release of claims and
compliance with all post-termination obligations to the Company. No such benefits are available upon the resignation (other than for good cause) or
retirement of the Executive.
Upon the death of the Executive, the
Executives heirs will be entitled to receive the Executives termination benefits provided such heirs sign a release of claims as described
in the Agreement.
29
During the Executives part-time employment and
for a period of one year thereafter, or during the period that the Executive is eligible to receive termination benefits and for a period of one year
thereafter, the Executive is prohibited, without the Companys prior written consent, from competing with the Company or soliciting employees from
the Company.
The form of the Severance Agreements was filed with
the SEC on February 16,2005 and can be accessed through the Companys website at www.gsilumonics.com.
COMPENSATION OF DIRECTORS
During the most recently completed financial year,
Directors who were not employees of the Company received an annual retainer of $15,000 and an attendance fee of $1,500 for attending meetings of
shareholders, the Board of Directors and committees of the Board of Directors and $750 for each meeting conducted by telephone. Upon initial election
it is the Companys practice that non-employee Directors receive options to purchase 40,000 common shares and for each annual election after the
initial election, they receive options to purchase 10,000 common shares. The options have an exercise price of fair market value of the Companys
common shares on the date of grant, a term of six (6) years, vest as to 25% on each of the first, second, third and fourth anniversaries of the date of
grant and are otherwise subject to the terms of the 1995 Award Plan. Directors who are employees of the Company receive no remuneration for serving as
members of the Board of Directors. All Directors were entitled to reimbursement by the Company for all reasonable expenses incurred in attending
meetings of shareholders, the Board of Directors and committees of the Board of Directors. The Chairman of the Board of Directors receives an annual
retainer of $39,000. The Chairman of the Audit Committee receives an annual retainer of $5,000, the Chairman of the Compensation Committee and the
Chairman of the Nominating and Corporate Governance Committee each receive an annual retainer of $3,000 and the Chairman of the Technology Committee
receives an annual retainer of $2,000. All payments are made in the currency of the members residence. The following are the amounts paid to the
directors in respect of their services in Fiscal 2004:
Director
|
|
|
|
Fees Paid FY 2004
|
Black |
|
|
|
$ |
33,750 |
|
Ferrari |
|
|
|
$ |
49,500 |
|
Griffiths |
|
|
|
$ |
27,750 |
|
Pond |
|
|
|
$ |
36,180 |
|
Virgillio |
|
|
|
Cdn $41,962 |
DIRECTORS AND OFFICERS LIABILITY INSURANCE
The Company maintains director and officers
liability insurance in the aggregate principal amount of $35,000,000 subject to a $1,000,000 deductible per loss payable by the Company. The premium
payable for such insurance is currently $563,800 per year, which is paid by the Company.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the United States Securities and
Exchange Act of 1934, as amended, as well as applicable Canadian securities laws, require directors, executive officers and persons who own more than
10% of the Companys common shares to file reports with the United States Securities and Exchange Commission and with Canadian securities
regulatory authorities, as applicable, disclosing their ownership of the Companys securities and changes in such ownership. Based solely on a
review of the copies of such reports furnished to it, or a written representation from certain reporting persons that no Form 5 was required for such
person, the Company believes that all required filings were timely made during fiscal 2004 with the exception that (1) Mr. Swain filed two reports, one
five days late and one four days late, each reporting one transaction and (2) Mr. Pelsue filed one report three days late, reporting one transaction.
All late reports were due to difficulties with the electronic filing system which have since been corrected.
30
CORPORATE GOVERNANCE
The Toronto Stock Exchange Committee on Corporate
Governance in Canada has issued a series of guidelines for effective corporate governance. The guidelines address matters such as the constitution and
independence of corporate boards, the function to be performed by boards and their committees and the effectiveness and education of board members. The
Toronto Stock Exchange has adopted as a listing requirement the disclosure by each listed corporation of its approach to corporate governance with
reference to the guidelines.
The Companys Board of Directors and senior
management believe that good corporate governance is important to the effective and efficient operation of corporations. The Companys disclosure
of its corporate governance practices is set out in tabular form and attached to this management proxy circular as Schedule D.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
The current members of the Compensation Committee of
the Board of Directors are Messrs. Black, Pond and Virgilio. None of the members of the Compensation Committee is or has at any time in the past been
an officer or employee of the Company or any of its subsidiaries. No executive officer of the Company served as a director or on the Compensation
Committee of any other entity, where any of that entitys executive officers served on the Companys Compensation Committee or on its Board
of Directors in fiscal 2004.
INDEBTEDNESS OF DIRECTORS AND OFFICERS
Since the beginning of the fiscal year ended
December 31, 2004 there has been no indebtedness to the Company by any director or officer or associates of any such person, other than amounts owing
for purchases, subject to usual trade terms, for ordinary travel and expense advances and for other transactions in the ordinary course of
business.
INTEREST OF INSIDERS IN MATERIAL TRANSACTIONS
During the fiscal year ended December 31, 2004 the
Company recorded sales revenue from Sumitomo Heavy Industries Ltd., a significant shareholder, of approximately $5,631,000. These sales were in the
ordinary course of business and on terms materially equivalent to third party transactions.
On February 23, 2000 the Company entered into an
agreement with V2Air LLC relating to the use of the V2Air LLC aircraft for Company business purposes. V2Air LLC is owned by the Companys
President and Chief Executive Officer, Charles D. Winston. Pursuant to the terms of the agreement, the Company is required to reimburse V2Air LLC for
certain expenses associated with the use of the aircraft for Company-related business travel. During the most recently completed financial year, the
Company reimbursed V2Air LLC approximately $142,441.92 under the terms of the agreement.
Richard B. Black is a director of the Company and is
also the President and Chief Executive Officer of ECRM, Inc. ECRM manufactures laser systems equipment for the printing and publishing industry.
Westwind Air Bearings Inc. (Westwind US) was acquired by GSI Lumonics Corporation, a wholly owned subsidiary of the Company, in December
2003 and was merged into GSI Lumonics Corporation in June, 2004. ECRM purchased $0.1 million of equipment from Westwind US and the Westwind business
unit of GSI Lumonics Corporation in 2004.
COMPARISON OF CUMULATIVE TOTAL SHAREHOLDER RETURN
The following graph assumes an investment of Cdn
$100 on December 31, 1999 and compares the yearly percentage change in the cumulative total shareholder return on such investment to the cumulative
total return of the Toronto Stock Exchange Composite for the five (5) year period which commenced January 1, 2000 and ended on December 31, 2004. The
Company paid no dividends during the periods shown; the performance of the indices is shown on a total return (dividend reinvestment) basis. The graph
lines merely connect the prices on the dates indicated and do not reflect fluctuations between those dates. (1)(2)
31
COMPARE 5-YEAR CUMULATIVE TOTAL RETURN
AMONG GSI LUMONICS INC. AND
S&P/TSX COMPOSITE (1)(2)
COMPARISON OF CUMULATIVE TOTAL RETURN OF ONE OR MORE
COMPANIES, PEER GROUPS, INDUSTRY INDEXES AND/OR BROAD MARKETS
|
|
|
|
FISCAL YEAR ENDING
|
|
COMPANY/INDEX/MARKET
|
|
|
|
12/31/1999
|
|
12/29/2000
|
|
12/31/2001
|
|
12/31/2002
|
|
12/31/2003
|
|
12/31/2004
|
GSI Lumonics
Inc. |
|
|
|
|
100.00 |
|
|
|
91.43 |
|
|
|
96.80 |
|
|
|
68.91 |
|
|
|
134.51 |
|
|
|
131.20 |
|
Electronic
Equipment Manufactu |
|
|
|
|
100.00 |
|
|
|
82.84 |
|
|
|
42.56 |
|
|
|
20.51 |
|
|
|
33.51 |
|
|
|
32.76 |
|
NASDAQ Market
Index |
|
|
|
|
100.00 |
|
|
|
62.85 |
|
|
|
50.10 |
|
|
|
34.95 |
|
|
|
52.55 |
|
|
|
56.97 |
|
S&P/TSX
Composite |
|
|
|
|
100.00 |
|
|
|
107.41 |
|
|
|
93.91 |
|
|
|
82.23 |
|
|
|
104.20 |
|
|
|
119.29 |
|
(1) |
|
These Stock Performance Graphs and the information contained in
the Report of the Audit Committee and the Compensation Committee Report on Executive Compensation are not deemed to be soliciting material,
are not deemed filed with the Securities and Exchange Commission and are not deemed to be incorporated by reference by any general statement
incorporating by reference this management proxy circular into any filing of the Company under the Securities Act of 1933, or any filing under the
Securities Exchange Act of 1934, except to the extent that we specifically request that the information be treated as soliciting material or
specifically incorporate this information by reference into any such filing, and will not otherwise be deemed incorporated by reference into any other
filing under the Securities Act or the Securities Exchange Act, except to the extent that we specifically incorporate it by reference. |
(2) |
|
The stock price performance shown on the graphs is not
necessarily indicative of future price performance. Information used on the graphs was obtained from MGFS, Inc., Richmond, Virginia and from Coredata
Group, Richmond, Virginia, sources believed to be reliable, but the Company is not responsible for any errors or omissions in such
information. |
32
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Certain Beneficial Owners
The following sets forth, to the knowledge of the
Company, certain information concerning the direct and indirect beneficial ownership of common shares, the Companys only class of voting
securities, as of the close of business on December 31, 2004, by each person known by the directors or senior officers of the Company to be the
beneficial owner of, or to exercise control or direction over 5% or more of the outstanding common shares of the Company as of such date. This
information is based on the most recent statements on Schedule 13G filed with the United States Securities and Exchange Commission or on other
information available to the Company.
Shareholder
|
|
|
|
Shares
|
|
Percentage
|
Sumitomo
Heavy Industries Ltd. 9-11, Kita-Shinagawa 5 Chome Shinagawa-Ku, Tokyo, 141-8686, Japan
|
|
|
|
|
4,078,238 |
|
|
|
9.8 |
% |
Franklin
Resources, Inc. (1) One Franklin Parkway San Mateo, California 94403
|
|
|
|
|
3,092,888 |
|
|
|
7.5 |
% |
FMR Corp.
(Fidelity Management and Research Corporation) (2) 82 Devonshire St. Boston, Massachusetts 02109
|
|
|
|
|
2,627,690 |
|
|
|
6.3 |
% |
(1) |
|
Consists of shares held by investors whose accounts are managed
by Franklin Templeton Investments Corp., Templeton Investment Counsel, LLC, Franklin Templeton Investment Management Limited and Templeton Global
Advisors Limited. Franklin Templeton Investments Corp., Templeton Investment Counsel, LLC, Franklin Templeton Investment Management Limited and
Templeton Global Advisors Limited have shared voting and dispositive power as to all such shares. |
(2) |
|
Includes 55,165 shares owned by Fidelity Management Trust
Company and 98,455 shares owned by Fidelity International Limited, Hamilton, Bermuda. |
Directors and Management
The following table shows the number of common
shares, the Companys only class of equity securities, beneficially owned by each of the directors, the nominees for election as directors, and
the Named Executive Officers (see Executive Compensation above), as well as by the directors, the nominees for election as directors and
the executive officers of the Company as a group, as of the close of business on Friday, April 1, 2005.
Name of Beneficial Owner
|
|
|
|
Amount and Nature of Beneficial Ownership (1)
|
|
Percentage of Common Shares
|
Richard B.
Black, Director
|
|
|
|
|
84,817 |
(2) |
|
|
* |
|
Paul F.
Ferrari, Director, Chairman of the Board
|
|
|
|
|
189,517 |
(3) |
|
|
* |
|
Phillip A.
Griffiths, Director
|
|
|
|
|
70,880 |
(4) |
|
|
* |
|
Byron O.
Pond, Director
|
|
|
|
|
71,000 |
(5) |
|
|
* |
|
Benjamin J.
Virgilio, Director
|
|
|
|
|
74,000 |
(6) |
|
|
* |
|
Garrett A.
Garrettson, Director Nominee
|
|
|
|
|
0 |
|
|
|
* |
|
Marina
Hatsopoulos, Director Nominee
|
|
|
|
|
0 |
|
|
|
* |
|
33
Name of Beneficial Owner
|
|
|
|
Amount and Nature of Beneficial Ownership (1)
|
|
Percentage of Common Shares
|
|
|
|
Linda Palmer,
Vice President, Human Resources and Communications
|
|
|
|
|
150,239 |
(7) |
|
|
* |
|
Kurt A.
Pelsue, Vice President, Technology and Chief Technology Officer
|
|
|
|
|
214,295 |
(8) |
|
|
* |
|
Felix
Stukalin, Vice President, Business Development
|
|
|
|
|
147,664 |
(9) |
|
|
* |
|
Thomas R.
Swain, Vice President, Finance and Chief Financial Officer
|
|
|
|
|
277,879 |
(10) |
|
|
* |
|
Charles D.
Winston, President, Chief Executive Officer and Director
|
|
|
|
|
924,545 |
(11) |
|
|
2.23 |
% |
All
directors, nominees for directors and executive officers as a group (12 persons) |
|
|
|
|
2,204,836 |
(12) |
|
|
5.31 |
% |
(1) |
|
A person is deemed to be the beneficial owner of securities that
can be acquired by such person within sixty (60) days of April 1, 2005, whether pursuant to the exercise of options or warrants, the conversion of
securities or otherwise. Includes an aggregate of 1,994,701 shares, which are fully vested and may be acquired within sixty (60) days of April 1, 2005,
by exercise of options and warrants. Each beneficial owners percentage of ownership is determined by assuming that options that are held by such
person (but not those held by any other person) and which are fully vested and exercisable (or convertible) within sixty (60) days of April 1, 2005
have been exercised. Unless otherwise noted in the footnotes below, the Company believes all persons named in the table have sole voting power and
investment power with respect to all common shares beneficially owned by them. Statements as to ownership of common shares are based upon information
obtained from the directors, nominees and executive officers and from records available to the Company. |
(2) |
|
Includes 78,082 common shares subject to options and
warrants. |
(3) |
|
Includes 78,082 common shares subject to options and
warrants. |
(4) |
|
Includes 65,000 common shares subject to options. |
(5) |
|
Includes 70,000 common shares subject to options. |
(6) |
|
Includes 55,000 common shares subject to options. |
(7) |
|
Comprised of common shares subject to options. |
(8) |
|
Includes 183,866 common shares subject to options. |
(9) |
|
Comprised of common shares subject to options. |
(10) |
|
Includes 266,858 common shares subject to options and
warrants. |
(11) |
|
Includes 916,074 common shares subject to options and
warrants. |
(12) |
|
Includes 1,994,701 common shares subject to options and
warrants. |
34
OTHER BUSINESS
Management does not know of any matters to be
brought before the meeting other than those set forth in the notice accompanying this management proxy circular.
CODE OF ETHICS
The Company has adopted a code of ethics that
applies to all of the Companys officer, directors, employees and consultants, including the Companys principal executive officer, principal
financial officer, and principal accounting officer or controller, or persons performing similar functions. A copy of the code of ethics is available
on the Companys Web site at http://www.gsilumonics.com.
PROPOSALS
Proposals of shareholders intended for inclusion in
next years management proxy circular to be furnished to all shareholders entitled to vote at the next annual meeting of shareholders pursuant to
Securities and Exchange Commission Rule 14a-8 must be received at the Companys principal executive offices on or before December 29, 2005.
Shareholder proposals not intended for inclusion in next years management proxy circular, but which are instead sought to be presented directly
at next years annual meeting, will be considered untimely if received later than December 29, 2005, and proxies will confer discretionary
authority with respect to such proposals. In order to curtail controversy as to the date upon which such written notice is received by the Company, it
is suggested that such notice be submitted by Certified Mail, Return Receipt Requested.
HOUSEHOLDING
The Companys annual report, including audited
financial statements for the fiscal year ended December 31, 2004, is being mailed to you along with this management proxy circular. In order to reduce
printing and postage costs, ADP Investor Communication Services has undertaken an effort to deliver only one annual report and one management proxy
circular to multiple shareholders sharing an address. This delivery method, called householding, is not being used, however, if ADP has
received contrary instructions from one or more of the shareholders sharing an address. If your household has received only one annual report and one
management proxy circular, the Company will deliver promptly a separate copy of the Annual Report and the management proxy circular to any shareholder
who sends a written request to GSI Lumonics Inc., 39 Manning Road, Billerica, Massachusetts 01821, Attention: Assistant Secretary.
You can also notify ADP that you would like to
receive separate copies of the Companys annual report and management proxy circular in the future by writing or calling your bank or broker. Even
if your household has received only one annual report and one management proxy circular, a separate proxy card should have been provided for each
shareholder account. Each proxy card should be signed, dated, and returned in the enclosed self-addressed envelope. If your household has received
multiple copies of the Companys annual report and management proxy circular, you can request the delivery of single copies in the future by
completing the enclosed consent, if applicable, or writing or calling ADP directly.
INFORMATION CONCERNING THE COMPANY
You may obtain the Companys annual report on
Form 10-K for the fiscal year ended December 31, 2004, the Companys 2004 audited consolidated financial statements, and additional copies of this
document on the Companys Web site at http://www.gsilumonics.com, on the SEDAR Web site maintained by the Canadian securities regulators at
www.sedar.com or by writing to or calling the Assistant Secretary, GSI Lumonics Inc. 39 Manning Road, Billerica, Massachusetts 01821, U.S.A., or
1-800-342-3757. This information is not incorporated by reference into this management proxy circular and proxy statement.
35
DIRECTORS APPROVAL
The contents and the sending of this management
proxy circular have been approved by the Companys Board of Directors.
By Order of the Board of Directors of
GSI
Lumonics Inc.
William O. Flannery,
Secretary
Billerica, Massachusetts
April 28, 2005
36
SCHEDULE A
APPROVAL OF SHAREHOLDER RIGHTS PLAN
OF GSI LUMONICS INC.
BE IT RESOLVED THAT:
1. |
|
The Shareholder Rights Plan established pursuant to the
Shareholder Rights Plan Agreement dated as of April 12, 2005 between GSI Lumonics Inc. and Computershare Trust Company of Canada, as rights agent, is
hereby approved. |
2. |
|
Any director, officer, or other person duly authorized by the
Company, be and is hereby authorized and directed to execute and deliver all such deeds, documents, instruments and assurances and to do all such acts
and things as in his or her option may be necessary or desirable to give effect to this resolution. |
38
SCHEDULE B
AMENDMENT TO ARTICLES OF CONTINUANCE OF GSI LUMONICS INC.
BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
1. |
|
The articles of continuance of the Company be amended to change
the name of the Company to GSI Companies, Inc. |
2. |
|
Any director, officer, or other person duly authorized by the
Company, be and is hereby authorized and directed to execute and deliver all such deeds, documents, instruments and assurances and to do all such acts
and things as in his or her option may be necessary or desirable to give effect to this resolution. |
3. |
|
Notwithstanding that this resolution has been duly passed by the
shareholders of the Company, the Board of Directors, in its discretion, may choose to revoke this resolution before it is implemented without further
notice to or the approval of the shareholders of the Company. |
39
SCHEDULE C
APPROVAL OF AMENDMENT TO BY-LAW NUMBER 1 OF GSI LUMONICS INC.
BE IT RESOLVED THAT:
1. |
|
The amendment to the first sentence of Section 50 of By-Law
Number 1 of the Company approved by resolution of the Board of Directors of the Company so that the first sentence of Section 50 of By-Law Number 1 of
the Company reads as follows: |
|
|
The holders of at least 33-1/3% of the shares entitled to
vote at the meeting, present personally or represented by proxy, shall constitute a quorum of any meeting of shareholders or of any class of
shareholders |
be and hereby is approved by the shareholders of the
Company;
2. |
|
Any director, officer, or other person duly authorized by the
Company, be and is hereby authorized and directed to execute and deliver all such deeds, documents, instruments and assurances and to do all such acts
and things as in his or her option may be necessary or desirable to give effect to this resolution. |
40
SCHEDULE D
TSX CORPORATE GOVERNANCE GUIDELINES COMPLIANCE
TSX CORPORATE GOVERNANCE GUIDELINE
|
|
DOES THE COMPANY COMPLY?
|
|
COMMENTS
|
|
1. |
|
|
|
The
Board should explicitly assume responsibility for the stewardship of the Company, and specifically for: |
|
|
|
|
|
|
|
|
|
|
|
|
(i) adoption of a strategic planning process; |
|
|
Yes |
|
The
Board of Directors is actively involved in the Companys strategic planning process. In addition, at least one Board of Directors meeting per year
is set aside for a review of managements strategic direction, guidelines and plans |
|
|
|
|
(ii) identification of principal risks of the Companys business and ensuring the implementation of appropriate systems to manage these
risks; |
|
|
Yes |
|
the
Board of Directors has specifically identified the Companys principal risks and manages these risks through regular appraisal of
managements practices |
|
|
|
|
(iii) succession planning, including appointing, training and monitoring of senior management; |
|
|
Yes |
|
the
Board of Directors reviews its organizational structure and succession planning matters at least annually |
|
|
|
|
(iv) communications policy; and |
|
|
Yes |
|
the
Board of Directors has approved and reserves the right to review and approve amendments to the Companys policies relating to communications
between the Company, its shareholders and the public. In furtherance of this responsibility, the Board of Directors is obliged to approve any public
information releases of a material nature |
|
|
|
|
(v)the integrity of the Companys internal controls and management information systems. |
|
|
Yes |
|
the
Board of Directors, through the appointment of various committees, or through the review and approval of the plans of various committees of management,
has assured itself of an effective means of monitoring the integrity of the Companys system of internal controls. Each of the following
committees is responsible periodically for reporting to the Board of Directors on the noted areas:
Audit Committee (held 9
meetings during fiscal 2004): compliance of all financial reporting with accounting principles and oversight of all financial
plans
|
41
TSX CORPORATE GOVERNANCE GUIDELINE
|
|
DOES THE COMPANY COMPLY?
|
|
COMMENTS
|
|
|
|
|
|
|
|
|
|
|
Compensation Committee (held 5 meetings during
fiscal 2004): fixing the remuneration for the chief executive officer
and administration of the Companys stock option plans
Nominating and Corporate Governance Committee (held
3 meetings in fiscal 2004): evaluation of board and individual director
performance
Technology Committee (held 4 meetings during fiscal
2004): review/recommendation of technology investments and oversight of
the Companys technology strategy |
2. |
|
|
|
Majority of Directors to be unrelated. |
|
|
Yes |
|
Mr.
Winston (President and Chief Executive Officer of the Company) is the only related director |
3. |
|
|
|
Disclosure for each Director as to whether such Director is related or unrelated and the basis for the conclusion. |
|
|
Yes |
|
Related Charles D. Winston, President and Chief Executive Officer of the Company For the remainder of the proposed Directors, none
of them or their associates have: worked for the Company material contracts with the Company
received remuneration from the Company in excess of Director fees Unrelated Richard B. Black Unrelated Garrett
Garrettson Unrelated Phillip A. Griffiths Unrelated Marina Hatsopoulos Unrelated Byron O. Pond Unrelated
Benjamin J. Virgilio |
4. |
|
|
|
Appoint a Committee of the Board of Directors responsible for appointment/ assessment of Directors, composed exclusively of non-management
Directors the majority of whom are unrelated. |
|
|
Yes |
|
the
Nominating and Corporate Governance Committee has responsibility for nominating new directors |
5. |
|
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|
Implement a process for assessing the effectiveness of the Board of Directors, its committees and individual Directors. |
|
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Yes |
|
the
Board of Directors and the Nominating and Corporate Governance Committee monitor the effectiveness of the relationship between management and the Board
of Directors, the effectiveness of the Board of Directors operations, the operations of its committees and that of individual directors, to
recommend improvements to each of the above |
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TSX CORPORATE GOVERNANCE GUIDELINE
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DOES THE COMPANY COMPLY?
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COMMENTS
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6. |
|
|
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Provide orientation and education programs for new Directors. |
|
|
Yes |
|
the
Board of Directors is responsible for the orientation and education of new Directors |
7. |
|
|
|
Review and, where appropriate, reduce the size of the Board of Directors to promote more efficient decision-making. |
|
|
Yes |
|
the
membership of the Board of Directors is set at seven (7), which is considered to be optimum |
8. |
|
|
|
Review and ensure that the compensation of Directors reflects the risks and responsibilities involved. |
|
|
Yes |
|
the
Board ensures director compensation levels are sufficiently reflective of responsibilities and risks involved |
9. |
|
|
|
Committees of the Board of Directors should generally be composed of outside Directors who are unrelated. |
|
|
Yes |
|
all
committees, except the technology committee, are composed entirely of outside, unrelated Directors |
10. |
|
|
|
Assign responsibility for the Board of Directors approach to governance issues to a committee of the Board of
Directors. |
|
|
Yes |
|
the
Nominating and Corporate Governance Committee, is chartered to review matters pertaining to governance including committee membership and mandates,
making recommendations for change and for other such initiatives which may be deemed to be in the interest of the Board of Directors in order to
improve corporate governance |
11. |
|
|
|
Define limits to managements responsibilities by developing mandates for: |
|
|
|
|
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|
|
|
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|
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|
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(i) the Board of Directors |
|
|
Yes |
|
the
Board reviews and approves significant operational and financial matters and provides direction to management on these matters |
|
|
|
|
(ii) the Chief Executive Officer, and approving the Chief Executive Officers corporate objectives. |
|
|
Yes |
|
the
Chief Executive Officers mandate, which includes the general mandate to maximize shareholder value is established year to year in the form of
annual corporate objectives and strategic directions which are subject to Board of Directors approval |
12. |
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|
|
Ensure that the Board of Directors is able to function independently of management. |
|
|
Yes |
|
five
of six members of the Board of Directors are outside, unrelated Directors and all committees of the Board of Directors, except the technology
committee, are composed entirely of outside Directors |
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TSX CORPORATE GOVERNANCE GUIDELINE
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COMMENTS
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13. |
|
|
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Establish an Audit Committee, all the members of which are outside, unrelated Directors. |
|
|
Yes |
|
as
noted above, all of the members of the Companys Audit Committee are independent, unrelated Directors. The Audit Committee is mandated to:
monitor audit functions and the preparation of financial statements; approve press releases on financial results;
review annual information circulars as well as any material change reports and prospectuses; meet with outside auditors
independent of management where appropriate; appoint, evaluate and retain the Companys independent auditors each fiscal year
maintain direct responsibility for the compensation, termination and oversight of the auditors performance and evaluate the
auditors qualifications and performance; and review and approve foreign currency risk strategies and the Companys
investment policy. |
14. |
|
|
|
Provide for the engagement of outside advisors by individual Directors at the Companys expense. |
|
|
Yes |
|
individual Directors may engage the services of an outside advisor with the approval of the Board of Directors |
44