formdef14a.htm
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C.
20549
SCHEDULE
14A
Proxy
Statement Pursuant to Section 14(a) of the Securities
Exchange
Act of 1934
(Amendment
No.)
Filed by
the Registrant S
Filed by
a Party other than the Registrant £
Check the
appropriate box:
£ Preliminary
Proxy Statement
£ Confidential, for use of
the Commission Only (as permitted by Rule 14a-6(e)(2))
S Definitive
Proxy Statement
£ Definitive
Additional Materials
£ Soliciting
Material Pursuant to § 240.14a-11(c) or § 240.14a-12
Farmers &
Merchants Bancorp
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(Name
of Registrant as Specified in its
Charter)
|
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(Name
of Person(s) Filing Proxy Statement, if other than the
Registrant)
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Payment
of Filing Fee (Check the appropriate
box):
|
SNo fee
required.
£ Fee computed
on table below per Exchange Act Rules 14a-6(i)(1) and 0-11
(1) Title
of each class of securities to which transaction applies:
(2)
Aggregate number of securities to which transaction applies:
(3) Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined):
(4)
Proposed maximum aggregate value of transaction:
(5) Total
fee paid:
£ Fee paid
previously with preliminary materials.
£ Check box if
any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and
identify the filing for which the offsetting fee was paid previously. Identify
the previous filing by registration statement number, or the Form or Schedule
and the date of its filing.
(1)
Amount Previously Paid:
(2) Form,
Schedule or Registration Statement No.:
(3)
Filing Party:
(4) Date
Filed:
FARMERS &
MERCHANTS BANCORP
111
West Pine Street, Lodi, CA 95240-2184
April 18,
2008
Dear
Stockholder:
The
annual meeting of stockholders of Farmers & Merchants Bancorp (the
“Company”) will be held this year in the Ole Mettler Grape Pavilion at the Lodi
Grape Festival, 413 E. Lockeford Street, Lodi, CA, on Monday, May 19, 2008,
at 4:00 p.m. We look forward to your attendance.
The
enclosed proxy statement describes the business to be conducted at the annual
meeting, which includes the election of Directors and any other matters which
properly come before the meeting.
A copy of
the Company’s 2007 Annual Report to Stockholders is also enclosed.
We hope
you will be able to attend the annual meeting in person. We would
also like to invite you to be our guest for dinner immediately following the
meeting. Please note
that the annual meeting is only open to stockholders. Space will be limited and
we cannot accommodate other guests. We thank you in advance
for your understanding on this issue.
The
Directors and senior management greatly appreciate the interest expressed by our
stockholders. Whether or not you plan to attend the annual meeting,
it is important that you are represented and that your shares are
voted. Accordingly, after reviewing the enclosed proxy statement, we
ask you to complete, sign and date the enclosed proxy and return it as soon as
possible in the postage-paid envelope that has been provided for your
convenience.
Sincerely,
/s/
Ole R. Mettler
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/s/
Kent A. Steinwwert
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Ole
R. Mettler
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Kent
A. Steinwert
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Chairman
of the Board
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President
and Chief Executive Officer
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Enclosures
FARMERS &
MERCHANTS BANCORP
111
West Pine Street, Lodi, CA 95240-2184
NOTICE OF
ANNUAL MEETING OF STOCKHOLDERS TO BE HELD MAY 19, 2008
To our
Stockholders:
NOTICE IS
HEREBY GIVEN that the 2008 annual meeting of stockholders of Farmers &
Merchants Bancorp (the “Company”) will be held this year in the Ole Mettler
Grape Pavilion at the Lodi Grape Festival, 413 E. Lockeford Street, Lodi, CA, on
Monday, May 19, 2008, at 4:00 p.m. to:
1.
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Elect
the following nine
(9) Directors:
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Stewart
C. Adams, Jr.
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Carl
A. Wishek, Jr.
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Ralph
Burlington
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Kevin
Sanguinetti
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Edward
Corum, Jr.
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Kent
A. Steinwert
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Ole R.
Mettler
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Calvin
(Kelly) Suess
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James
E. Podesta
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2.
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Act
upon such other matters as may properly come before such annual meeting or
any adjournment or postponement
thereof.
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The Board
of Directors has fixed the close of business on March 26, 2008 as the record
date for determining the holders of the common stock of the Company entitled to
notice of, and to vote at, the annual meeting and any adjournments
thereof. A complete list of stockholders entitled to vote will be
available for inspection by stockholders of record at the office of the
Secretary of the Company at 111 West Pine Street, Lodi, CA for the ten days
prior to the meeting.
You are
encouraged to attend the annual meeting. If you are a beneficial owner of common
stock held by a broker, bank or other nominee, you will need proof of ownership
to be admitted to the meeting. A recent brokerage statement or a
letter from a bank or broker are examples of proof of ownership.
Please
complete, sign and date, as promptly as possible, the enclosed proxy and
immediately return it in the envelope provided for your use. This is
important whether or not you plan to attend the annual meeting in
person. The giving of such proxy will not affect your right to revoke
such proxy or to vote in person, should you attend the annual
meeting.
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BY
ORDER OF THE BOARD OF DIRECTORS, |
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/s/
Stephen W. Haley
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Stephen
W. Haley
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Secretary
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Dated: April
18, 2008
YOUR
VOTE IS IMPORTANT.
TO
INSURE YOUR VOTE IS REPRESENTED, YOU ARE URGED TO COMPLETE, SIGN, DATE AND
PROMPTLY RETURN YOUR PROXY.
PROXY
STATEMENT
FARMERS &
MERCHANTS BANCORP
111
West Pine Street, Lodi, CA 95240-2184
This
proxy statement is furnished to the stockholders of Farmers & Merchants
Bancorp (the “Company”) in connection with the solicitation of proxies by the
Board of Directors of the Company to be used in voting at the annual meeting of
stockholders to be held on May 19, 2008 in the Ole Mettler Pavilion at the
Lodi Grape Festival, 413 E. Lockeford Street, Lodi, CA at 4:00 p.m., and at
any adjournment or postponement thereof. All expenses incidental to
the preparation and mailing, or otherwise making available to all stockholders
of the notice, proxy statement and form of proxy will be paid by the
Company. This proxy statement and the enclosed proxy are being mailed
to the Company’s stockholders on or about April 18, 2008.
For
information on how to vote your shares, see the instructions included on the
enclosed proxy card and under “Information About Voting and the Annual
Meeting”.
II -
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INFORMATION
ABOUT VOTING AND THE ANNUAL MEETING
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Voting
Rights and Vote Required
Only
stockholders of record at the close of business on March 26, 2008 (the “record
date”), will be entitled to vote in person at the meeting or by
proxy. On the record date, there were 796,690 shares of common stock
outstanding and entitled to vote.
Holders
of common stock of the Company are entitled to one vote for each share
held.
However,
with respect to the election of Directors, each stockholder may be eligible to
exercise cumulative voting rights and may be entitled to as many votes as shall
equal the number of shares of common stock held by such stockholder multiplied
by the number of Directors to be elected, and such stockholder may cast all of
such votes for a single nominee or may distribute them among two or more
nominees. For example, if you own 10 shares of common stock of the
Company and 9 Directors are being elected, you have 90 votes – you can cast all
of them for one nominee, or two or more nominees if you so choose. No
stockholder shall be entitled to cumulate votes (i.e., cast for any one or more
nominees a number of votes greater than the number of shares of common stock of
the Company held by such stockholder) unless the name(s) of the nominee(s) has
(have) been placed in nomination prior to the commencement of the voting in
accordance with Article III, Section 3.4 of the Company’s by-laws and, in
accordance with Article II, Section 2.9 of the Company’s by-laws, a
stockholder has given at least two days written notice to the Secretary of the
Company of an intention to cumulate votes prior to the vote. Since
the Company’s Annual Meeting of Stockholders is expected to be held on
May 19, 2008, any stockholder nomination for election to the Board of
Directors for the 2008 Annual Meeting of Stockholders, to be timely, would need
to have been received by the Company not later than April 19, 2008 and not
earlier than March 20, 2008. As of the printing of this proxy
statement, no stockholder has given such notice. Discretionary authority to
cumulate votes in the event of such a nomination is solicited in this proxy
statement.
In the
election of Directors, the 9 nominees receiving the highest number of votes will
be elected. Approval of such other matters which properly come before
the meeting, if any, will require the affirmative vote of a majority of the
shares represented and voting at the meeting provided the quorum requirements of
Article II, Section 2.7 of the by-laws are met (see “Voting of Proxies –
Quorum”). Abstentions will not count as votes in favor of the
election of Directors or any other proposals.
Voting
of Proxies
The
shares represented by all properly executed proxies received in time for the
meeting will be voted in accordance with the stockholders’ choices specified
therein; provided, however, that where no choices have been specified, the
shares will be voted “FOR” the election of the 9 nominees for Director
recommended by the Board of Directors, and voted at the discretion of the proxy
holders on such other matters, if any, which may properly come before the
meeting (including any proposal to adjourn the meeting).
A
stockholder using the enclosed proxy may revoke the authority conferred by the
proxy at any time before it is exercised (i.e., before the vote pursuant to that
proxy) by delivering written notice of revocation or a duly executed proxy
bearing a later date to the Secretary of the Company, or by appearing and voting
by ballot in person at the meeting.
A
majority of the shares entitled to vote represented either in person or by
properly executed proxies, will constitute a quorum at the
meeting. Abstentions and broker “non-votes” are each included in the
determination of the number of shares present and voting for purposes of
determining the presence of a quorum. A broker “non-vote” occurs when
a nominee holding shares for a beneficial owner does not have discretionary
voting power with respect to that item and has not received instructions from
the beneficial owner.
Abstentions
will be included in tabulations of the votes cast on proposals presented to the
stockholders and therefore will have the effect of a negative
vote. Broker “non-votes” will not be counted for purposes of
determining the number of votes cast for a proposal.
Security
Ownership of Certain Beneficial Owners and Management
To the
knowledge of the Company, as of the record date, no person or entity was the
beneficial owner of more than five percent (5%) of the outstanding shares of the
Company’s common stock except as set forth in the following
tables. For the purpose of this disclosure and the disclosure of
ownership shares by management, shares are considered to be “beneficially” owned
if the person has or shares the power to vote or direct the voting of the
shares, the power to dispose of or direct the disposition of the shares, or the
right to acquire beneficial ownership (as so defined) within 60 days of the
record date.
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Name
and Address
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Amount
and Nature of
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Percent
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Title of
Class
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of
Beneficial Owner (1)
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of
Class
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Common
Stock
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Sheila
M. Wishek
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44,362
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5.50%
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111 West
Pine Street
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Lodi,
CA, 95240-2184
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Common
Stock
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Bruce
Mettler
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45,013
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5.65%
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111 West
Pine Street
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Lodi,
CA, 95240-2184
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Common
Stock
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Joan
Rider
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43,117
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5.41%
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111 West
Pine Street
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Lodi,
CA, 95240-2184
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___________________
(1)
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Mail
should be sent to these individuals at the Company’s address marked “c/o
Shareholder Relations.”
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(2)
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Shares
are beneficially owned, directly and indirectly, together with spouses,
and unless otherwise indicated, holders share voting power with their
spouses. None of the shares are
pledged.
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The
following table shows the number of common shares and the percentage of the
total shares of common stock of the Company beneficially owned by each of the
current Directors, by each of the nominees for election to the office of
Director, by the Named Executive Officers and by all Directors and Named
Executive Officers of the Company and of the Bank as a group as of the record
date.
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Amount of Common Stock
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Owned and Nature
of
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Percent
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Name and Address of
Beneficial Owner (1)
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Beneficial Ownership (2)
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of Class
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Stewart
C. Adams, Jr.
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1,756
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*
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Ralph
Burlington
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2,831
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*
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Edward
Corum, Jr.
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406
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*
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Richard
S. Erichson
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918
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*
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Stephen
W. Haley
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93
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*
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Deborah
E. Hodkin
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115
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*
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Ole
R. Mettler
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26,419
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3.32%
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James
R. Podesta
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1,055
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*
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Kevin
Sanguinetti
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5,728
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*
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Kenneth
W. Smith
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113
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*
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Kent
A. Steinwert
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4,126
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*
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Calvin
(Kelly) Suess
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933
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*
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Carl
A. Wishek, Jr.
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38,322
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4.81%
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All
Directors and Named Executive Officers as a group (13
persons)
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82,815
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10.39%
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_______________________________________________________________________
*
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Indicates
less than 1%.
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(1)
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Unless
otherwise indicated, the business address for each of the persons listed
in the table is 111 West Pine Street, Lodi, CA,
95240-2184.
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(2)
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Shares
are beneficially owned, directly and indirectly, together with spouses,
and, unless otherwise indicated, holders share voting power with their
spouses. None of the shares are
pledged.
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III
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ELECTION
OF DIRECTORS
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At the
meeting, it will be proposed to elect nine (9) Directors of the Company,
each to hold office until the next annual meeting and until their successors
shall be elected and qualified. It is the intention of the proxy
holders named in the enclosed proxy to vote such proxies (except those
containing contrary instructions) for the nine (9) nominees named
below.
The
following table sets forth the names of each of the nominees for election as a
Director, their age, their principal occupation for the past five years and the
period during which they have served as a Director of the Company (or the
Bank).
Name
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Age
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Principal
Occupation
During Past Five
Years
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Director
Since
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Stewart
C. Adams, Jr.
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70
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Attorney
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1997
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Ralph
Burlington
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84
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Retired,
Former Co-owner San Joaquin Sulfur Co.
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1968
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Edward
Corum, Jr.
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56
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Managing
General Partner, Corum Real Estate
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2003
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Ole R.
Mettler
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90
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Chairman
of the Board of the Company and Bank
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1973
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James
E. Podesta
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87
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Orchardist
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1980
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Kevin
Sanguinetti
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49
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Retired,
Former President, First American Title Company of Stockton
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2001
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Kent
A. Steinwert
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55
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President
& C.E.O. of the Company & Bank
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1998
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Calvin
(Kelly) Suess
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72
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Co-owner,
Lodi Nut Company, Inc.
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1990
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Carl
A. Wishek, Jr.
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69
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Assistant
Vice President of the Bank
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1988
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With the
exception of Messrs. Steinwert, Mettler and Wishek who are employees of the
Company, all nominees are considered to be “independent” as such term is defined
by Rule 4200(a)(15) of the Nasdaq’s current listing standards.
None of
the Directors of the Company were selected pursuant to arrangements or
understandings other than with the Directors and stockholders of the Company
acting within their capacity as such. There are no family
relationships among the Directors and executive officers of the Company, and
none of the Directors serves as a Director of any company which has a class of
securities registered under, or subject to periodic reporting requirements of,
the Securities Exchange Act of 1934, as amended, or any company registered as an
investment company under the Investment Company Act of 1940.
The Board
does not anticipate that any of the nominees will be unable to serve as a
Director of the Company, but if that should occur before the meeting, the proxy
holders, in their discretion, upon the recommendation of the Company’s Board of
Directors, reserve the right to substitute as nominee and vote for another
person of their choice in the place and stead of any nominee unable so to
serve. The proxy holders reserve the right to cumulate votes for the
election of Directors and cast all of such votes for any one or more of the
nominees, to the exclusion of the others, and in such order of preference as the
proxy holders may determine in their discretion, based upon the recommendation
of the Board of Directors.
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE FOR
THE
NOMINEES LISTED ABOVE.
Code
of Ethics
Director
Independence
The
Company uses Rule 4200(a)(15) of the Nasdaq’s current listing standards to
determine whether a Director is independent. With the exception of
Messrs. Steinwert, Mettler and Wishek who are employees of the Company, all
nominees are considered to be “independent”.
Board
of Directors Meetings
The
Company’s principal asset is its wholly-owned subsidiary, Farmers &
Merchants Bank of Central California (the “Bank”). The Directors of
the Company are also Directors of the Bank. During the calendar year
ending December 31, 2007, the Board of Directors of the Company met
seventeen (17) times and the Board of Directors of the Bank met twenty-five
(25) times. Each incumbent attended more than 75% of the
meetings of the Board of Directors and the Committee(s) on which they
served. The Company expects Directors to attend the annual meeting of
stockholders and all Directors attended the annual meeting of stockholders in
2007.
Committees
of the Board of Directors
The
Directors of the Company are also Directors of the Bank. As such,
Bank Committees supervise and review the activities of the Bank, which in turn
report to the Company’s Board of Directors.
Audit
Committee
The Audit
Committee of the Company and the Bank oversees the activities of the internal
and independent auditors of the Company and the Bank with the aim of ensuring
compliance with applicable laws. The Committee’s charter was included with the
2007 proxy statement. The Audit Committee reports to the
Boards of Directors of the Bank and the Company, as appropriate. The
Audit Committee reviews the reports of audits and examinations of the Bank and
the Company made by the independent auditors, internal auditors, credit
examiners, and regulatory agencies and reports the results to the Boards of
Directors of the Bank and the Company. The Committee met
twelve (12) times in 2007 and is comprised of the following members:
Messrs. Sanguinetti (Chairman), Corum and Burlington. Each
of the Directors serving on the Audit Committee has been determined by the Board
of Directors to be “independent” as such term is defined by Rule 4200(a)(15) of
the Nasdaq’s current listing standards and in SEC rules relating to audit
committees. Mr. Sanguinetti has been determined by the Board of
Directors to be a “financial expert”.
Asset
and Liability Management Committee
The Asset
and Liability Management Committee of the Company and the Bank is responsible
for the formulation, revision and administration of the Bank’s policies relating
to interest rate, liquidity and investment risk management. The Asset
and Liability Committee is a joint committee of management and
Directors. The following Directors are voting members:
Messrs. Burlington (Co-Chairman), Adams, Suess and
Steinwert. The Committee met five (5) times in
2007.
Loan
Committee
The Loan
Committee of the Company and the Bank is responsible for the formulation,
revision and administration of the Bank’s policy relating to credit and loan
risk management. The Loan Committee meets weekly and is responsible
for approving all loans between $2 million and $10 million (over $10 million
requires full Board approval) and reviewing all loans over
$500,000. The Loan Committee is a joint committee of management and
Directors. The following Directors are voting members: Messrs.
Mettler and Steinwert. The Committee met forty-eight (48) times
in 2007.
Expense
Committee
The
Expense Committee of the Company and the Bank reviews and examines Bank and
Company expenses on a monthly basis comparing the results with (1) the
established annual budget, the previous month and prior year; and (2) selected
peer banks and the community banking industry as a whole; and proposes
recommendations to management regarding controllable expenses. The
Committee met twelve (12) times in 2007 and is comprised of the following
voting members: Messrs. Podesta (Chairman), Suess and Wishek.
CRA
Committee (Community Reinvestment Act)
The CRA
Committee of the Company and the Bank monitors the Bank’s efforts and
responsibilities to comply with the Community Reinvestment Act. The
CRA Committee makes recommendations to the Board of Directors to assure the Bank
is meeting the credit, investment and service needs of the communities it
serves. The Committee met twelve (12) times in 2007 and is
comprised of the following voting members: Messrs. Suess (Chairman), Adams,
Podesta and Wishek.
Nominating
Committee
The
Nominating Committee of the Company and the Bank identifies candidates to serve
as Directors of the Bank and the Company in the event of future Board
openings. The Committee’s charter was included with the 2007 proxy
statement. The Committee is comprised of the following voting
members: Messrs. Mettler, Steinwert (Chairman), Corum and
Suess. The Committee met two (2) times in
2007. Messrs. Corum and Suess have been determined by the Board of
Directors to be “independent” as such term is defined by Rule 4200(a)(15) of the
Nasdaq’s current listing standards.
Personnel
Committee
The
Personnel Committee of the Company and the Bank (1) conducts reviews of the
Company’s overall compensation strategies and practices; (2) reviews the
employment contracts of all executive officers (see “Employment Contracts”); (3)
annually establishes executive compensation levels and performance evaluation
measures for the Chief Executive Officer, Chairman and Directors; and (4)
reviews the executive compensation levels and performance evaluation measures
for the other executive officers of the Company. The Committee’s charter was
included with the 2007 proxy statement.
The
Company’s management (1) provides information, analysis and recommendations for
the Personnel Committee; and (2) manages the ongoing operations of the
compensation program.
In
discharging its responsibilities, the Personnel Committee (1) obtains
independent data from industry publications and third-party research; and (2)
retains independent third-party consultants when it considers it to be
necessary.
The
Personnel Committee is comprised of the following voting members:
Messrs. Adams (Chairman), Corum and Sanguinetti. The Committee
met six (6) times in 2007. Each of the Directors serving on the
Personnel Committee has been determined by the Board of Directors to be
“independent” as such term is defined by Rule 4200(a)(15) of the Nasdaq’s
current listing standards.
Certain
Relationships and Related Person Transactions
Certain
Directors and Named Executive Officers of the Bank and the Company and
corporations and other organizations associated with them and members of their
immediate families were customers of and engaged in banking transactions,
including loans, with the Bank in the ordinary course of business in
2007. Such loans were made on substantially the same terms, including
interest rates and collateral, as those prevailing at the time for comparable
loans with borrowers not related to the Company or Bank. These loans
did not involve more than the normal risk of collection or have other
unfavorable features. All Director and Named Executive Officer loans must be
approved by the Board of Directors. With the exception of the previous banking
transactions, the Company had no Related Person Transactions as defined by Item
407(a) of Regulation S-K with its Directors or Named Executive
Officers.
Indemnification
The
Company’s Certificate of Incorporation and By-Laws provide for indemnification
of officers, Directors, employees and agents to the fullest extent permitted by
Delaware law. Delaware law generally provides for the payment of
expenses, including attorneys’ fees, judgments, fines and amounts paid in
settlement reasonably incurred by the indemnitees provided such person acted in
good faith and in a manner he or she reasonably believed not to be opposed to
the best interests of the corporation and with respect to any criminal action or
proceeding if he or she had no reasonable cause to believe his or her conduct
was unlawful. However, in derivative suits, if the suit is lost, no
indemnification is permitted in respect of any claim as to which the prospective
indemnitee is adjudged to be liable for misconduct in the performance of his or
her duty to the Company and then only if, and only to the extent that, a court
of competent jurisdiction determines the prospective indemnitee is fairly and
reasonably entitled to indemnity for such expenses as the court deems
proper. Finally, no indemnification may be provided in any action or
suit in which the only liability asserted against a Director is pursuant to a
statutory provision proscribing the making of loans, dividends, and distribution
of assets under certain circumstances.
The
provisions regarding indemnification may not be applicable under certain federal
banking and securities laws and regulations.
Compliance
with Section 16(a) of the Exchange Act
Section
16(a) of the Securities Exchange Act of 1934, as amended, requires the Company’s
Executive Officers and Directors, and persons who own more than ten percent of a
registered class of the Company’s equity securities, to file reports of
ownership on Forms 3, 4 and 5 with the Securities and Exchange
Commission. Executive Officers, Directors and greater than ten
percent stockholders are required by regulation to furnish the Company with
copies of all Forms 3, 4 and 5 they file. Based solely on the
Company’s review of the copies of such forms it has received, the Company
believes that all of its Executive Officers and Directors complied with all
filing requirements applicable to them with respect to transactions during
2007. The Company has no greater than ten percent
stockholders.
Communications
with Board of Directors
Any
person, including any stockholder, desiring to communicate with, or make any
concerns known to, the Company, directors generally, non-management Directors or
an individual Director only may do so by submitting them in writing to Stephen
W. Haley, Secretary of Farmers & Merchants Bancorp, 111 W. Pine Street,
Lodi, CA 95240-2184. All correspondence must include information to
identify the person submitting the communication or concern, including name,
address, telephone number and e-mail address (if applicable) together with
information indicating the relationship of such person to the Company. The
Secretary will be responsible for maintaining a record of any such
communications or concerns and submitting them to the appropriate addressee(s)
for potential action or response. The Company may institute appropriate
procedures to establish the authenticity of any communication or concern before
forwarding. The Company will not be obligated to investigate or forward
any anonymous submissions.
IV
–
|
DIRECTOR
AND EXECUTIVE COMPENSATION
|
Director
Compensation Discussion and Analysis
Directors
who are employees of the Company (Messrs. Mettler, Steinwert and Wishek) do not
receive additional compensation for their services as Directors.
A
Director who is not an employee of the Company receives a $1,000 fee for each
Bank Board Meeting attended (no additional fees are paid for Company Board
meetings), and a $600 fee for each Committee Meeting attended (Committee
Chairmen receive $700 with the exception of the Audit Committee Chairman who
receives $1,000). In addition, each Director who is not an employee
of the Company is eligible to receive an annual bonus. Directors may
elect to defer receipt of some or all Directors’ fees under the Company’s
Deferred Compensation Plan.
Directors
who are not employees of the Company are compensated up to $538 per month to
cover a portion of the cost of outside medical insurance. Directors
who are not employees of the Company do not participate in any retirement or
medical plans.
The
summary compensation earned by each Director (other than Mr. Steinwert who is a
Named Executive Officer) during 2007 is disclosed in the “Director Compensation
Table” on the following page.
Executive
Compensation Discussion and Analysis
Roles
and Responsibilities
The Board
of Directors of the Company, operating through its Personnel Committee, (1)
conducts reviews of the Company’s overall compensation strategies and practices;
(2) reviews the employment contracts of all Named Executive Officers (defined as
the CEO, CFO and three other most highly compensated executive officers); (3)
annually establishes executive compensation levels and performance evaluation
measures for the Chief Executive Officer; and (4) reviews the executive
compensation levels and performance evaluation measures for the other Named
Executive Officers of the Company.
The role
of the Company’s management is to: (1) provide information, analysis and
recommendations for the Personnel Committee’s consideration; and (2) manage the
ongoing operations of the compensation program.
In
discharging its responsibilities, the Personnel Committee: (1) obtains
independent data from industry publications and third-party research; and (2)
retains independent third-party consultants when it considers it to be
necessary.
Executive
Compensation Strategy and Programs
The
objective of the Company’s compensation strategy is to establish a competitive
compensation package that rewards each officer based on their contribution and
performance, thereby serving to attract and retain talented individuals who can
implement the Company’s strategic plan and maximize long-term stockholder
value.
In order
to achieve these objectives, the Board has structured a compensation program
that includes four major components: (1) annual base salary; (2) annual
performance-based bonus; (3) long-term deferred compensation; and (4)
post-termination compensation (under certain limited
circumstances).
2007
DIRECTOR COMPENSATION TABLE
Name
|
|
(1)
(2)
Fees Earned or
Paid in Cash
($)
|
|
|
(3) Stock Awards
($)
|
|
|
(3)
Option Awards
($)
|
|
|
Non-Equity
Incentive
Plan
Compensation
($)
|
|
|
(4)
Change
in
Pension Value & Nonqualified
Deferred
Compensation
Earnings
($)
|
|
|
(5)
All
Other
Compensation
($)
|
|
|
Total
($)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kent
A. Steinwert
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stuart
C. Adams, Jr.
|
|
$ |
76,400 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
5,820 |
|
|
$ |
82,220 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ralph
Burlington
|
|
$ |
67,400 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
5,820 |
|
|
$ |
73,220 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Edward
Corum, Jr.
|
|
$ |
75,700 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
6,460 |
|
|
$ |
82,160 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert
F. Hunnell (6)
|
|
$ |
68,700 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
3,768 |
|
|
$ |
72,468 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ole
R. Mettler
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
283,029 |
|
|
$ |
283,029 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James
E. Podesta
|
|
$ |
78,600 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
5,820 |
|
|
$ |
84,420 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin
Sanguinetti
|
|
$ |
76,200 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
6,460 |
|
|
$ |
82,660 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Calvin
(Kelly) Suess
|
|
$ |
75,900 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
5,820 |
|
|
$ |
81,720 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Carl
A. Wishek, Jr.
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
102,652 |
|
|
$ |
102,652 |
|
(1) Messrs.
Steinwert, Mettler and Wishek are employees of the Company and receive no
additional compensation for their services as Directors. Mr.
Steinwert is a Named Executive Officer and his compensation is listed in the
Summary Compensation Table. The salaries paid Messrs. Mettler and
Wishek are included in All Other Compensation. Directors who are not
employees receive a $1,000 Board Meeting Fee and $600 Committee Meeting Fees
(Committee Chairs receive $700, with the exception of the Audit Committee Chair
who receives $1,000).
(2) Mr.
Mettler received a $125,000 bonus in 2007 for performance in 2006 (included in
All Other Compensation). All other Directors received a $40,000 bonus in 2007
for performance in 2006.
(3) The
Company has no stock based award programs.
(4) The Company has no Defined Benefit
Pension Program. All earnings on Nonqualified Deferred
Compensation Plan balances are assumed to be at market
rates. Investment of vested balances is self directed by each
participant according to their own risk profile, with no guarantees of principal
provided by the Company.
(5) Non-employee
Directors are compensated up to $538 per month towards the cost of outside
medical insurance. Mr. Mettler has the use of a company car, the
personal use value of which was $4,528. As employees, Profit Sharing
Plan contributions are made for Mr. Mettler ($26,779) and Mr. Wishek
($8,654).
(6) Mr.
Hunnell passed away in July 2007.
Performance
Evaluation Measures
In
evaluating the performance of each Named Executive Officer, the Personnel
Committee considers a combination of objective and subjective factors, including
the following:
1.
|
the
Company’s annual financial performance (relative to both the current
year’s budget and the overall performance of a select group of peer
community banks as well as the community bank industry as a whole) as
measured by Return on Assets (the Board has set a sustainable target in
excess of 1.30%); Return on Equity (the Board has set a sustainable target
in excess of 14.00%); and Net Income
performance;
|
2.
|
progress
towards achieving the Company’s five year strategic
plan;
|
3.
|
results
of the Company’s and Bank’s regulatory examinations;
and
|
4.
|
current
economic and industry
conditions.
|
These
performance measurement factors are evaluated at least annually. Both
the annual budget and strategic plan are approved in advance by the Board of
Directors and reevaluated during the year. The Board periodically
contracts the services of an independent executive compensation consultant to
survey similar banking institutions in California and in similar markets
nationally, and make recommendations regarding changes to compensation
programs.
Annual
Compensation Program
Each
Named Executive Officer receives a monthly base salary. Salaries are
determined largely based upon comparative industry data for: (1) positions of
similar responsibility in similar banking institutions in California; and (2)
individuals with similar experience and expertise. Base salary levels
are intended to take into consideration that the Company is relatively unique in
not offering its executives and employees a stock option or restricted stock
long-term compensation program. Merit salary adjustments are
evaluated periodically based on Company and individual
performance. Goals and objectives are established annually for each
officer with performance measured and evaluated at least annually.
Annual
bonus compensation is paid according to the Company’s Senior Management
Incentive Compensation Plan. Bonus compensation is awarded based
primarily on actual results against budgeted goals for the particular year
including performance ratios and net income. Award guidelines are
established annually for each level of Senior Management. The Board reserves
some discretion with regard to these guidelines when: (1) the Company’s profit
performance exceeds budget; (2) the Company’s profit performance exceeds other
similar banking institutions in California; and/or (3) an individual’s
performance in a given year was beyond expectation.
All base
salaries and annual bonuses are paid in cash and fully expensed in the current
year, although the Named Executive Officer does have the option of electively
deferring to a specified future date up to 100% of these amounts (see “Deferred
Compensation Plan”). Annual bonuses are paid in the year following the year in
which they are earned. Accordingly, compensation tables in this proxy
statement include bonuses earned for performance in 2006.
Given
that the Company does not offer stock options or restricted stock compensation
(see “Long-Term Deferred Compensation Program”), total levels of Annual
Compensation for each Named Executive Officer are targeted at the very top range
of similar banking institutions (assuming performance objectives are
met).
The
current base salary for each Named Executive Officer is set forth in “Employment
Contracts”. Each Named Executive Officer’s “Salary” and “Bonus”
amounts for the last three years are disclosed in the “Summary Compensation
Table”.
Long-Term
Deferred Compensation Program
In
developing the various components of a longer-term compensation program, the
Board has determined that at the present time it will not seek shareholder
approval to offer stock options or restricted stock as part of the compensation
package. This decision has been made because the Board believes that it is
important that all compensation should be (1) fully transparent; (2) expensed in
the year incurred; and (3) not have the potential for future dilution of
stockholder value. However, recognizing that stock based incentives
are a major compensation component of many of the Company’s competitors, the
Board has developed what it believes is an effective and competitive complement
of long-term deferred compensation programs. The objectives of the
Company’s deferred compensation programs are to: (1) successfully attract and
retain talented individuals; and (2) align long-term compensation directly with
stockholder interests by rewarding creation of long-term stockholder
value.
The
Company’s long-term deferred compensation program provides:
1.
|
retirement
incentives including both qualified (“Profit Sharing Plan”) and
supplemental non-qualified retirement benefits (“Indexed Retirement
Plan”);
|
2.
|
performance
incentives (“Deferred Bonus Program”) based upon the Company’s long-term
growth in net income and market capitalization;
and
|
3.
|
retention
incentives (“Executive Retention Program”) based upon the tenure of
executive management.
|
In
addition, the Company offers each Named Executive Officer the election of tax
deferring, to a specified future date, portions of their annual salary and bonus
(“Deferred Compensation Plan”).
All of
the Company’s qualified and non-qualified plans are structured as defined
contribution plans to avoid the uncertain future financial liabilities that can
exist under defined benefit plans. The entire cost of these plans is
expensed annually.
All
non-qualified deferred compensation plans are intended to be compliant with the
provisions of Section 409A of the Internal Revenue Code, and contributions are
held in an irrevocable Master Trust. Vested balances are invested by
each participant according to their own investment risk profile, and the Company
provides no guarantees with respect to either annual returns or maintenance of
principal value.
Profit
Sharing Plan
Substantially
all full-time employees of the Company, including each Named Executive Officer,
participate in the Company’s qualified Profit Sharing Plan. Two
levels of contributions are made to the Profit Sharing Plan: (1) mandatory
contributions of 5% of eligible salaries (subject to IRS limits) calculated
according to criteria set forth in the Plan; and (2) discretionary contributions
authorized by the Board of Directors. None of these contributions are
dependent upon the employee contributing to the Plan (i.e., the Plan does not
require “matching”). Benefits pursuant to the Profit Sharing Plan
vest 0% during the first year of participation, 25% per full year thereafter and
after five years such benefits are fully vested. Benefits under the
Profit Sharing Plan are disclosed in the participant’s Company Contributions to
Qualified Retirement and 401(k) Plans in the “All Other Compensation
Table”.
Upon a
Change in Control, each participant receives only those balances in their
account, including any net earnings or losses thereon.
Indexed
Retirement Plan and Bank-Owned Life Insurance
The
Company has developed an Indexed Retirement Plan for the benefit of each Named
Executive Officer as well as certain other senior officers of the
Company. The Indexed Retirement Plan is a defined contribution
non-qualified executive retirement plan developed to supplement the Company’s
Profit Sharing Plan which, as a qualified plan, has a ceiling on benefits as set
by the Internal Revenue Service. Individuals whose compensation
exceeded this ceiling did not receive a retirement benefit on these
earnings. The Indexed Retirement Plan was designed to adjust for
these limits and provide levels of total retirement compensation that are
competitive in the banking industry.
The Board
has structured the Indexed Retirement Plan as a defined contribution plan to
avoid the uncertain future financial liabilities that can exist under a defined
benefit plan. An account is established for each participant that is
credited annually with an amount based on the taxable equivalent earnings on the
cash surrender value balances of the single premium life insurance policies
purchased, net of: (1) the mortality charges associated with the policies; and
(2) a minimum required return (defined under the Plan as the return on five year
treasuries) to the Company on these cash surrender value
balances. The initial cash surrender value of the life insurance
policies purchased for each participant was determined based upon the
individual’s compensation at the time they became a participant in the plan and
the number of years of service remaining to age 65 so as to provide a
supplemental retirement benefit equal to a portion of the participant’s
projected final pay with the Company. The balance in each
participant’s account is 0% vested during the first five years of employment and
becomes fully vested after five years of employment. Benefits under
the Indexed Retirement Plan are disclosed in the participant’s Company
Contributions to Non-Qualified Plans in the “All Other Compensation Table” as
well as Registrant Contributions in Last Fiscal Year in the “Non-Qualified
Deferred Compensation Table”.
The
Company has a Bank-Owned Life Insurance (“BOLI”) program under which it has
purchased single premium life insurance policies on the lives of the Named
Executive Officers as well as certain other senior officers of the
Company. These policies provide: (1) financial protection to the
Company in the event of the death of an officer and; (2) since the interest
earned on the cash surrender value of the policies is tax free as long as the
policies are used to finance employee benefits, significant income to the
Company to offset the expense associated with the Indexed Retirement
Plan.
As
compensation to each participant for agreeing to allow the Company to purchase
an insurance policy on his or her life, split dollar agreements have been
entered into with each participant. These agreements provide for a
partial division of the life insurance death proceeds between the Company and
each participant’s designated beneficiary or
beneficiaries. Participants fully vest in their split dollar
agreements after eight years of service or upon a Change in
Control. If the participant leaves the employ of the Company after
vesting occurs (other than as part of a Change in Control) they cannot become
employed by another financial institution and retain their
vesting. The dollar value of premiums relating to that portion of the
death proceeds that would be payable to the participant’s beneficiary or
beneficiaries in the event of his or her death, as well as the tax gross-up
payments related thereto, are disclosed in the participant’s Tax Reimbursements
in the “All Other Compensation Table”.
Benefits
under the Indexed Retirement Plan become payable to participants after either:
(1) the participant has become vested and his or her employment at the Company
terminates (including retirement); or (2) there has been a “Change in Control”
as defined in the Plan.
Upon a
Change in Control, each participant receives: (1) those amounts already
contributed for past years of service including any net earnings or losses
thereon; and (2) the present value (using a discount factor equal to the
treasury rate for the remaining years to participant’s age 65) of forecasted
contributions over the remaining years to participant’s age 65, which as of
December 31, 2007 would be as follows: Mr. Steinwert $2.37 million, Mr. Haley
$1.39 million, Mr. Erichson $664,000; Ms. Hodkin $1.93 million and Mr. Smith
$1.28 million. Payments are made in accordance with prior participant
elections made in compliance with IRC Section 409A.
Deferred
Bonus Plan
To
compensate for the lack of a stock option or restricted stock program, the Board
has developed a Deferred Bonus Plan to reward participants based upon the
Company’s long-term growth in net income and market
capitalization. Each Named Executive Officer is a participant in the
plan and is entitled to receive benefits based on the Company’s long-term
cumulative profitability and the resulting impact on the increase in market
capitalization in excess of the increase in book value. Participants
do not receive compensation for increases in market capitalization above a P/E
ratio of 20 times EPS.
Plan
contributions are calculated using a bonus factor or “carry” determined by the
Personnel Committee for each participant (currently 1.00% for the President and
C.E.O. and 0.16% for each Executive Vice President). The total
“carry” for all current Deferred Bonus Plan participants is 1.7%, a level that
the Personnel Committee believes is conservative when compared to a typical
range of 5-10% of outstanding shares authorized in employee stock options by
other similar banking institutions in California.
Benefits
pursuant to the Deferred Bonus Plan vest 0% during the first year of
participation, 25% per full year thereafter and after five years such benefits
are fully vested. Benefits under the Deferred Bonus Plan are
disclosed in the participant’s Non-Equity Incentive Plan Compensation in the
“Summary Compensation Table” as well as Registrant Contributions in Last Fiscal
Year in the “Non-Qualified Deferred Compensation Table”.
Benefits
become payable to participants after either: (1) the participant has become
vested and his or her employment at the Company terminates (including
retirement); or (2) there has been a “Change in Control” as defined in the
Plan.
Upon a
Change in Control, each participant receives: (1) those amounts already
contributed for past years of service including net earnings or losses thereon;
and (2) an amount equal to the difference (if any) between the purchase price
and twenty times EPS which as of December 31, 2007 would be zero for all Named
Executive Officers. Payments are made in accordance with prior
participant elections made in compliance with IRC Section 409A.
Executive
Retention Plan
Each
Named Executive Officer who was employed by the Company on January 1, 2005 is a
participant in the Executive Retention Plan. This program was
developed based upon the Board’s assessment that: (1) the Named Executive
Officers had delivered significant stockholder value appreciation in the past;
(2) current total compensation levels were below market resulting in executive
officer retention problems; and (3) structuring an incentive for long-term
executive retention would mitigate retention problems and assist in providing
the management stability to drive future stockholder value
appreciation.
Between
the third quarter of 1997 (when the President and C.E.O. joined the Company and
began recruiting his team) and December 31, 2004 (when the Deferred Bonus Plan
was established) the market value of the Company increased $255 million or over
300%. Since no stock option plan was in place, the management team
did not benefit from any of this increase in stockholder
value. Accordingly, the Executive Retention Plan was created in order
to retain the services of the management team and partially compensate for the
historical lack of a stock option plan. Should each participant in
the Executive Retention Plan remain with the Company for the full ten years of
the Plan, the total payout, on a present value basis, would represent
approximately 1.0% of the $255 million increase in market value, a level that
the Personnel Committee believes is conservative when compared to a typical
range of 5-10% of outstanding shares authorized in employee stock options by
other similar banking institutions in California.
Benefits
under the Executive Retention Plan are disclosed in the participant’s Non-Equity
Incentive Plan Compensation in the “Summary Compensation Table” as well as
Registrant Contributions in Last Fiscal Year in the “Non-Qualified Deferred
Compensation Table”.
Benefits
become payable to participants after either: (1) the participant has become
vested and his or her employment at the Company terminates (including
retirement); or (2) there has been a “Change in Control” as defined in the
Plan.
Upon a
Change in Control, each participant receives: (1) those amounts already earned
for past years of service including any net earnings or losses thereon; and (2)
any remaining amounts that would have been earned through Year 10 of the Plan
which as of December 31, 2007 would be as follows: Mr. Steinwert $1.02 million
and Mr. Haley, Mr. Erichson, Ms. Hodkin and Mr. Smith $243,000
each. Payments are made in accordance with prior participant
elections made in compliance with IRC Section 409A.
Deferred
Compensation Plan
Each
Named Executive Officer is eligible to participate in the Company’s Deferred
Compensation Plan. This type of plan allows the executive to best
manage their long term tax position and is seen as an important component of any
overall compensation strategy for attracting and retaining key
executives. Under the Plan, participants may voluntarily elect to
defer a maximum amount of one hundred percent (100%) of their base salary and
annual bonus. Benefits become payable after either: (1) a
participant’s in service distribution election period is reached; (2) the
participant’s employment at the Company terminates; or (3) there has been a
“Change in Control” as defined in the Plan. The Plan also allows for
hardship distributions upon the occurrence of an “unforeseen financial
emergency” as defined in Treasury Regulations Section 1.457-2(h)
(4). Voluntary deferrals under the Deferred Compensation Plan are
disclosed in the participant’s Executive Voluntary Deferrals of Salary and Bonus
in Last Fiscal Year in the “Non-Qualified Deferred Compensation
Table”.
Upon a
Change in Control, each participant receives only those balances in their
account including any net earnings or losses thereon. Payments are
made in accordance with prior participant elections made in compliance with IRC
Section 409A.
Post-Termination
Compensation
The Company’s approach to
post-termination compensation depends upon the circumstances surrounding the
Named Executive Officer’s termination and have been designed by the Board to be
competitive with industry-wide practices in order to attract and retain key
executives.
1.
|
If
the Named Executive Officer takes normal or early retirement, or their
employment is terminated due to death or disability, no supplemental
payments are made. They are entitled to all vested balances in
qualified and non-qualified plans (see “Deferred Compensation Table”), and
in the case of death their heirs are entitled to their split dollar life
insurance benefits.
|
2.
|
If
the Named Executive Officer is terminated for cause, all benefits in the
Company’s non-qualified plans, whether vested or not, are forfeited in
their entirety. No other payments are made, but the Named
Executive Officer is entitled to all vested balances in qualified
plans.
|
3.
|
If
the Named Executive Officer is terminated without cause, the terms of each
individual’s employment contract call for the Company to provide lump sum
payments of up to two years’ salary and bonus (see “Summary Compensation
Table”). In addition they are entitled to all vested balances
in qualified and non-qualified plans (see “Deferred Compensation
Table”).
|
4.
|
In
the case of a Change in Control (as defined by the Treasury Department
pursuant to the requirements of IRC Section 409A), the Company has “single
trigger” clauses in each Named Executive Officer’s employment
contract. This means that termination payments are made
regardless of whether the Named Executive Officer remains in the employ of
the buyer. In addition to all vested balances in qualified and
non-qualified plans (see “Deferred Compensation Table”), each Named
Executive Officer receives: (1) lump sum payment of two years’ salary and
bonus (see “Summary Compensation Table”); (2) acceleration of benefits
under non-qualified plans as more fully described under “Deferred
Compensation Program”; (3) lump sum payment of three years’ Cobra medical
premiums (which range between $28,000 and $83,000 per Named Executive
Officer); and (4) lump sum tax gross-up payments to cover
excise taxes under IRC Section 280G which as of December 31, 2007 would be
as follows: Mr. Steinwert $2.64 million; Mr. Haley $1.19 million; Mr.
Erichson $607,000; Ms. Hodkin $1.18 million; Mr. Smith
$914,000. None of these payments are subject to any material
contractual conditions such as non-compete, non-solicitation or other
types of agreements.
|
Employment
Contracts
The
Company has an employment agreement with Kent A. Steinwert, the Company’s
President and Chief Executive Officer. The agreement, which expires
on December 31, 2010, is automatically renewable for additional two-year
terms unless notice is provided. The agreement provides for an annual
base salary, currently $650,000, salary increases at the discretion of the Board
of Directors based upon performance, use of a Company-owned automobile or
automobile allowance and certain insurance benefits. Under certain
circumstances, in the event of termination of his employment, Mr. Steinwert
may be entitled to receive severance compensation (see “Post Termination
Compensation”). No non-compete agreement is in place.
The
Company has an employment agreement with Richard S. Erichson, the Company’s
Executive Vice President and Senior Credit Officer. The agreement,
which expires on December 31, 2010, is automatically renewable for additional
two-year terms unless notice is provided. The agreement provides for
an annual base salary, currently $222,000, salary increases at the times that
the salaries of the other Executive Officers of the Company are adjusted, use of
a Company-owned automobile or automobile allowance and certain insurance
benefits. Under certain circumstances, in the event of termination of
his employment, Mr. Erichson may be entitled to receive severance
compensation (see “Post Termination Compensation”). No non-compete agreement is
in place.
The
Company has an employment agreement with Deborah E. Hodkin, the Company’s
Executive Vice President and Chief Administrative Officer. The
agreement, which expires on December 31, 2010, is automatically renewable
for additional two-year terms unless notice is provided. The
agreement provides for an annual base salary, currently $226,000, salary
increases at the times that the salaries of the other Executive Officers of the
Company are adjusted, use of a Company-owned automobile or automobile allowance
and certain insurance benefits. Under certain circumstances, in the
event of termination of her employment, Ms. Hodkin may be entitled to
receive severance compensation (see “Post Termination Compensation”). No
non-compete agreement is in place.
The
Company has an employment agreement with Kenneth W. Smith, the Company’s
Executive Vice President and Head of Business Banking. The agreement,
which expires on December 31, 2010, is automatically renewable for
additional two-year terms unless notice is provided. The agreement
provides for an annual base salary, currently $220,000, salary increases at the
times that the salaries of the other Executive Officers of the Company are
adjusted, use of a Company-owned automobile or automobile allowance and certain
insurance benefits. Under certain circumstances, in the event of
termination of his employment, Mr. Smith may be entitled to receive
severance compensation (see “Post Termination Compensation”). No non-compete
agreement is in place.
The
Company has an employment agreement with Stephen W. Haley, the Company’s
Executive Vice President and Chief Financial Officer. The agreement,
which expires on December 31, 2010, is automatically renewable for additional
two-year terms unless notice is provided. The agreement provides for an annual
base salary, currently $222,000, salary increases at the times that the salaries
of the other Executive Officers of the Company are adjusted, use of a
Company-owned automobile or automobile allowance and certain insurance
benefits. Under certain circumstances, in the event of termination of
his employment, Mr. Haley may be entitled to receive severance compensation
(see “Post Termination Compensation”). No non-compete agreement is in
place.
Report
of the Personnel Committee of the Board of Directors on Executive
Compensation
The
Personnel Committee has reviewed the Compensation Discussion & Analysis
included herein with management and based upon those reviews and discussions has
recommended to the Board of Directors that the Compensation Discussion &
Analysis be included in the Company’s annual report on Form 10-K and this proxy
statement.
|
Respectfully
Submitted,
|
|
|
|
/s/
Stewart C. Adams, Jr.
|
|
|
|
Stewart
C. Adams, Jr., Chairman
|
|
Kevin
Sanguinetti
|
|
Edward
Corum, Jr.
|
Compensation
Committee Interlocks and Insider Participation
Messrs. Sanguinetti,
Corum and Adams served in 2007 as members of the Personnel
Committee. No member is or has been an officer or employee of
the Company. During 2007, certain members of the Personnel Committee
had loans or other extensions of credit outstanding from the
Bank. These loans were made in the ordinary course of business and on
substantially the same terms, including interest rates and collateral, as those
prevailing at the time for comparable loans with borrowers not related to the
Company or Bank. These loans are exempt from the loan prohibitions of
the Sarbanes-Oxley Act of 2002 and did not involve more than the normal risk of
collection or have other unfavorable features.
Executive
Officer Compensation
The
tables on the following pages provide details regarding the various forms of
remuneration paid by the Company for the services performed in all capacities by
each Named Executive Officer.
1.
|
2007
Summary Compensation Table.
|
2.
|
2007
Nonqualified Deferred Compensation
Table.
|
3.
|
2007
All Other Compensation Table.
|
Since the
Company does not offer: (1) stock options or other stock-based compensation; or
(2) defined benefit plans, the following generally required tables are not
included herein: Grants of Plan-Outstanding Based Awards, Equity Awards at
Fiscal Year-End, Option Exercises and Stock Vesting and Pension
Benefits
2007
SUMMARY COMPENSATION TABLE
Name
and Principal Position
|
|
Year
|
|
(1)
Salary
($)
|
|
|
(1)
Bonus
($)
|
|
|
(2)
Stock
Awards
($)
|
|
|
(2)
Option
Awards
($)
|
|
|
(3)
Non-Equity
Incentive
Plan
Compensation
($)
|
|
|
(4)
Change
in
Pension
Value & Nonqualified
Deferred
Compensation
Earnings
($)
|
|
|
(5)
All
Other
Compensation
($)
|
|
|
Total
($)
|
|
Kent
A. Steinwert
|
|
2007
|
|
$ |
629,824 |
|
|
$ |
900,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
561,038 |
|
|
$ |
- |
|
|
$ |
336,445 |
|
|
$ |
2,427,306 |
|
President,
|
|
2006
|
|
$ |
586,073 |
|
|
$ |
750,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
797,558 |
|
|
$ |
- |
|
|
$ |
255,266 |
|
|
$ |
2,388,897 |
|
Chief
Executive Officer
|
|
2005
|
|
$ |
484,197 |
|
|
$ |
600,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
452,583 |
|
|
$ |
- |
|
|
$ |
232,150 |
|
|
$ |
1,768,930 |
|
of
the Company & Bank
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stephen
W. Haley
|
|
2007
|
|
$ |
231,302 |
|
|
$ |
160,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
85,179 |
|
|
$ |
- |
|
|
$ |
177,816 |
|
|
$ |
654,296 |
|
Executive
Vice President,
|
|
2006
|
|
$ |
221,977 |
|
|
$ |
140,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
136,640 |
|
|
$ |
- |
|
|
$ |
152,796 |
|
|
$ |
651,413 |
|
Chief
Financial Officer, Secretary
|
|
2005
|
|
$ |
213,457 |
|
|
$ |
105,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
104,167 |
|
|
$ |
- |
|
|
$ |
140,599 |
|
|
$ |
563,223 |
|
of
the Company & Bank
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard
S. Erichson
|
|
2007
|
|
$ |
232,170 |
|
|
$ |
160,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
89,903 |
|
|
$ |
- |
|
|
$ |
182,007 |
|
|
$ |
664,080 |
|
Executive
Vice President,
|
|
2006
|
|
$ |
217,008 |
|
|
$ |
130,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
140,688 |
|
|
$ |
- |
|
|
$ |
165,543 |
|
|
$ |
653,239 |
|
Senior
Credit Officer
|
|
2005
|
|
$ |
199,668 |
|
|
$ |
100,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
107,120 |
|
|
$ |
- |
|
|
$ |
154,090 |
|
|
$ |
560,878 |
|
of
the Company & Bank
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deborah
E. Hodkin
|
|
2007
|
|
$ |
223,376 |
|
|
$ |
170,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
103,870 |
|
|
$ |
- |
|
|
$ |
141,039 |
|
|
$ |
638,285 |
|
Executive
Vice President,
|
|
2006
|
|
$ |
214,038 |
|
|
$ |
150,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
138,601 |
|
|
$ |
- |
|
|
$ |
112,554 |
|
|
$ |
615,193 |
|
Chief
Administrative Officer
|
|
2005
|
|
$ |
203,822 |
|
|
$ |
115,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
105,597 |
|
|
$ |
- |
|
|
$ |
103,536 |
|
|
$ |
527,955 |
|
of
the Company & Bank
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kenneth
W. Smith
|
|
2007
|
|
$ |
209,002 |
|
|
$ |
125,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
97,863 |
|
|
$ |
- |
|
|
$ |
137,944 |
|
|
$ |
569,809 |
|
Executive
Vice President,
|
|
2006
|
|
$ |
178,008 |
|
|
$ |
105,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
137,728 |
|
|
$ |
- |
|
|
$ |
96,814 |
|
|
$ |
517,550 |
|
Head
of Business Banking
|
|
2005
|
|
$ |
168,655 |
|
|
$ |
75,000 |
|
|
$ |
- |
|
|
$ |
- |
|
|
$ |
104,961 |
|
|
$ |
- |
|
|
$ |
89,091 |
|
|
$ |
437,707 |
|
of
the Bank
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1)
Includes base salary, unused vacation pay, car allowance and annual
bonus. Annual bonuses are paid in the year following the year in
which they are earned. Annual bonuses in this table were earned based
upon performance in 2006. See Annual Compensation Program on page 12
and Employment Contracts on page 17. Amounts earned in 2007 but
deferred include $573,766 for Mr. Steinwert. See Nonqualified
Deferred Compensation Table for additional details.
(2)
The Company has no stock based award programs. See Deferred
Compensation Plan on page 16.
(3)
Includes contributions and earnings related to the Company’s Deferred Bonus and
Executive Retention Plans. See Nonqualified Deferred Compensation
Table for additional details.
(4) The Company has no Defined Benefit
Pension Program. All earnings on Nonqualified Deferred
Compensation Plan balances are assumed to be at market
rates. Investment of vested balances is self directed by each
participant according to their own risk profile, with no guarantees of principal
provided by the Company.
(5)
See All Other Compensation Table for additional details.
2007
NONQUALIFIED DEFERRED COMPENSATION TABLE
(Includes
both vested and unvested balances - see Footnote 1)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Aggregate
Plan Balances at Last Fiscal Year-End
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
(2) Executive
Voluntary Deferrals
of
Salary and
Bonus
in Last
Fiscal
Year
($)
|
|
|
(3)
Registrant
Contributions
in Last
Fiscal Year
($)
|
|
|
(4) Aggregate
Earnings
in
Last
Fiscal Year
($)
|
|
|
Aggregate
Withdrawals /
Distributions
($)
|
|
|
(2)
(5)
Executive
Voluntary
Deferrals
of Salary
and
Bonus
($)
|
|
|
(3)
(5)
Registrant
Contributions
($)
|
|
|
Total
of Executive
Voluntary
Deferrals
and
Registrant
Contributions
($)
|
|
Kent
A. Steinwert
|
|
$ |
573,766 |
|
|
$ |
576,000 |
|
|
$ |
716,242 |
|
|
$ |
- |
|
|
$ |
3,895,012 |
|
|
$ |
3,401,467 |
|
|
$ |
7,296,479 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stephen
W. Haley
|
|
$ |
- |
|
|
$ |
188,364 |
|
|
$ |
37,299 |
|
|
$ |
- |
|
|
|
|
|
|
$ |
867,703 |
|
|
$ |
867,703 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard
S. Erichson
|
|
$ |
- |
|
|
$ |
191,938 |
|
|
$ |
43,571 |
|
|
$ |
- |
|
|
|
|
|
|
$ |
997,761 |
|
|
$ |
997,761 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deborah
E. Hodkin
|
|
$ |
- |
|
|
$ |
146,955 |
|
|
$ |
61,083 |
|
|
$ |
- |
|
|
|
|
|
|
$ |
777,799 |
|
|
$ |
777,799 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kenneth
W. Smith
|
|
$ |
- |
|
|
$ |
151,849 |
|
|
$ |
49,976 |
|
|
$ |
- |
|
|
|
|
|
|
$ |
711,442 |
|
|
$ |
711,442 |
|
(1) The
Company expenses all deferred compensation in the year earned, even if it is not
yet vested. As of December 31, 2007 all balances are vested with the
exception of the following unvested amounts: Mr. Steinwert $215,187,
Mr. Haley $561,999 and Mr. Smith $36,442. See Post Termination
Compensation on page 16 for details regarding unvested balances upon the
occurrence of certain triggering events.
(2) Includes
voluntary deferrals of earned salary or annual bonus under the
Company’s Deferred Compensation Plan. See plan description on page 16, which
details the types of compensation deferred, measures of calculating plan
earnings and terms of payouts, withdrawals and other distributions. Current year
contributions are included in the Summary Compensation Table (see footnote
1). All previous years' contributions were reported in previous
years’ Summary Compensation Tables.
(3) Includes
Company contributions under the Company’s Indexed Retirement, Deferred Bonus and
Executive Retention Plans. See plan descriptions on pages 14 through
16 which detail the types of compensation deferred, measures of calculating plan
earnings and terms of payouts, withdrawals and other
distributions. All previous contributions were reported in previous
years’ Summary Compensation Tables.
(4) All
balances are held in a Master Trust. Investment of vested balances is
self directed by each participant according to their own risk profile, with no
guarantees of principal provided by the Company. Previous years’
earnings were reported in previous years’ Summary Compensation Tables beginning
in 2006.
(5) Represents
the cumulative amount of the current and all previous years' contributions and
earnings. All previous years' contributions and earnings were individually
reported in previous years’ Summary Compensation Tables.
2007
ALL OTHER COMPENSATION TABLE
Name
|
|
Year
|
|
(1)
Personal
Use
of Company Car
($)
|
|
|
(2)
Tax
Reimbursements
($)
|
|
|
Insurance
Premiums
($)
|
|
|
Club
Dues
($)
|
|
|
(3)
Company
Contributions
to Non-Qualified
Retirement
Plans
($)
|
|
|
(4)
Company
Contributions
to Retirement &
401(k)
Plans
($)
|
|
|
Total
($)
|
|
Kent
A. Steinwert
|
|
2007
|
|
$ |
4,183 |
|
|
$ |
10,104 |
|
|
$ |
1,580 |
|
|
$ |
3,678 |
|
|
$ |
290,121 |
|
|
$ |
26,779 |
|
|
$ |
336,445 |
|
|
|
2006
|
|
$ |
1,754 |
|
|
$ |
15,029 |
|
|
$ |
859 |
|
|
$ |
3,558 |
|
|
$ |
207,048 |
|
|
$ |
27,018 |
|
|
$ |
255,266 |
|
|
|
2005
|
|
$ |
1,809 |
|
|
$ |
12,974 |
|
|
$ |
847 |
|
|
$ |
3,558 |
|
|
$ |
187,288 |
|
|
$ |
25,674 |
|
|
$ |
232,150 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stephen
W. Haley
|
|
2007
|
|
$ |
- |
|
|
$ |
9,849 |
|
|
$ |
704 |
|
|
$ |
- |
|
|
$ |
140,484 |
|
|
$ |
26,779 |
|
|
$ |
177,816 |
|
|
|
2006
|
|
$ |
- |
|
|
$ |
8,226 |
|
|
$ |
690 |
|
|
$ |
- |
|
|
$ |
116,862 |
|
|
$ |
27,018 |
|
|
$ |
152,796 |
|
|
|
2005
|
|
$ |
- |
|
|
$ |
6,960 |
|
|
$ |
690 |
|
|
$ |
- |
|
|
$ |
107,275 |
|
|
$ |
25,674 |
|
|
$ |
140,599 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard
S. Erichson
|
|
2007
|
|
$ |
- |
|
|
$ |
7,748 |
|
|
$ |
1,565 |
|
|
$ |
309 |
|
|
$ |
145,607 |
|
|
$ |
26,779 |
|
|
$ |
182,007 |
|
|
|
2006
|
|
$ |
4,768 |
|
|
$ |
12,796 |
|
|
$ |
1,564 |
|
|
$ |
- |
|
|
$ |
119,397 |
|
|
$ |
27,018 |
|
|
$ |
165,543 |
|
|
|
2005
|
|
$ |
5,943 |
|
|
$ |
12,466 |
|
|
$ |
1,564 |
|
|
$ |
- |
|
|
$ |
108,443 |
|
|
$ |
25,674 |
|
|
$ |
154,090 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deborah
E. Hodkin
|
|
2007
|
|
$ |
6,282 |
|
|
$ |
3,272 |
|
|
$ |
540 |
|
|
$ |
- |
|
|
$ |
104,166 |
|
|
$ |
26,779 |
|
|
$ |
141,039 |
|
|
|
2006
|
|
$ |
6,193 |
|
|
$ |
4,004 |
|
|
$ |
360 |
|
|
$ |
- |
|
|
$ |
74,979 |
|
|
$ |
27,018 |
|
|
$ |
112,554 |
|
|
|
2005
|
|
$ |
6,452 |
|
|
$ |
3,556 |
|
|
$ |
360 |
|
|
$ |
- |
|
|
$ |
67,494 |
|
|
$ |
25,674 |
|
|
$ |
103,536 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kenneth
W. Smith
|
|
2007
|
|
$ |
3,449 |
|
|
$ |
3,199 |
|
|
$ |
555 |
|
|
$ |
- |
|
|
$ |
103,962 |
|
|
$ |
26,779 |
|
|
$ |
137,944 |
|
|
|
2006
|
|
$ |
2,931 |
|
|
$ |
3,830 |
|
|
$ |
555 |
|
|
$ |
- |
|
|
$ |
62,480 |
|
|
$ |
27,018 |
|
|
$ |
96,814 |
|
|
|
2005
|
|
$ |
3,309 |
|
|
$ |
3,298 |
|
|
$ |
555 |
|
|
$ |
- |
|
|
$ |
56,255 |
|
|
$ |
25,674 |
|
|
$ |
89,091 |
|
(1) Certain
executives receive a car allowance as opposed to the use of a company
car. Those amounts are included in Salary in the Summary Compensation
Table.
(2) Represent
tax gross-up payments to reimburse executive for split-dollar life insurance
premiums under the Company’s BOLI program. See Indexed Retirement
Plan and Bank-Owned Life Insurance plan description on page 14.
(3) Includes
Indexed Retirement Plan contributions for the current year and earnings
generated from investing prior year balances. See Nonqualified
Deferred Compensation Table for additional details.
(4) Includes
contributions to the Company’s Profit Sharing Plan. See plan
description on page 13.
V
–
|
AUDIT
RELATED MATTERS
|
Report
of the Audit Committee of the Board of Directors
The Audit
Committee oversees relevant accounting, risk assessment, risk management and
regulatory matters. It meets with the Bank’s and the Company’s
internal auditors and the independent auditors to review the scope of their work
as well as to review quarterly and annual financial statements and regulatory
and public disclosures with the officers in charge of financial reporting,
control and disclosure functions. After reviewing the independent
auditor’s qualifications, partner rotation and independence, the Audit Committee
also makes an annual decision regarding selection of the independent auditors.
In addition, the Audit Committee reviews reports of examination conducted by
regulatory agencies and follows up with management concerning recommendations
and required corrective action.
The Audit
Committee reports regularly to the Boards of Directors of the Bank and the
Company and has the authority to select, retain, terminate and approve the fees
and other retention terms of special counsel or other experts or consultants as
it deems appropriate and necessary to perform its duties.
In
performing its functions, the Audit Committee acts in an oversight capacity and
necessarily relies on the work and assurances of management, which has the
primary responsibility for financial statements and reports, and of the
independent auditors, who, in their report, express an opinion on the conformity
of the Company’s annual financial statements to generally accepted accounting
principles.
In
connection with the December 31, 2007 financial statements of the Company,
the Audit Committee: (1) reviewed and discussed the audited
financial statements with management and the independent auditors;
(2) discussed with the independent auditors the matters required by
Statement on Auditing Standards No. 61; and (3) received and discussed with
the independent auditors the matters required by Independence Standards Board
Statement No. 1. The Audit Committee has also considered whether the
independent auditors’ provision of non-audit services to the Company is
compatible with maintaining the auditors’ independence. Based upon
these reviews and discussions, the Audit Committee recommended to the Board of
Directors that the audited financial statements be included in the Annual Report
on Form 10-K filed with the Securities and Exchange Commission for the year
ended December 31, 2007.
The Board
of Directors has approved a written charter of the Audit Committee which was
included in the 2007 proxy statement.
|
Respectfully
submitted,
|
|
|
|
/s/
Kevin Sanguinetti
|
|
|
|
Kevin
Sanguinetti, Chairman
|
|
Edward
Corum, Jr.
|
|
Ralph
Burlington
|
Audit
Fees
The
aggregate fees billed by Perry-Smith LLP for performance of the audit and
review of the Company’s quarterly and annual financial statements for fiscal
year 2006 were $170,900 and fiscal year 2007 were $177,740.
Audit-Related
Fees
The
aggregate fees billed by Perry-Smith LLP for services that were reasonably
related to the performance of the audit and review of the Company’s quarterly
and annual financial statements for fiscal year 2006 were $17,240 and fiscal
year 2007 were $19,500.
Tax
Fees
The
aggregate fees billed by Perry-Smith LLP for professional services for tax
compliance, tax advice and tax planning for fiscal year 2006 were $26,200 and
2007 were $26,800.
All
Other Fees
There
were no other fees billed by Perry-Smith LLP in 2006 or 2007.
Pre-approval
of Services by the Company’s External Auditor
The Audit
Committee has adopted a policy for pre-approval of audit and permitted non-audit
services by the Company’s external auditor. The Audit Committee will
consider annually and, if appropriate, approve the provision of audit services
by its independent auditor and consider, and if appropriate, pre-approve the
provision of certain defined audit and non-audit services. The Audit
Committee will also consider on a case-by-case basis and, if appropriate,
approve specific engagements that are not otherwise pre-approved.
Any
proposed engagement that does not fit within the definition of a pre-approved
service may be presented to the Audit Committee for consideration at its next
regular meeting or, if earlier consideration is required, to the Audit Committee
or one or more of its members. The member or members to whom such
authority is delegated shall report any specific approval of services at its
next regular meeting. The Audit Committee will regularly review
summary reports detailing all services being provided by its external
auditor.
Annual
Report
Together
with this proxy statement, Farmers & Merchants Bancorp has distributed
to each of its stockholders an Annual Report for the year ended
December 31, 2007. The annual report contains the consolidated
financial statements of the Company and the unqualified report thereon of
Perry-Smith LLP, the Company’s independent public accountants for 2006 and
2007.
Upon
written request by any person entitled to vote at the meeting, addressed to
Stephen W. Haley, Secretary of the Company, at 111 West Pine Street, Lodi, CA
95240-2184, we will provide, without charge, a copy of the Company’s 2007 Annual
Report, including the financial statements and the schedules thereto filed with
the Securities and Exchange Commission. You can also obtain a copy of
the Company’s Annual Report on Form 10-K and other periodic filings with the
Securities and Exchange Commission through the F&M Bank
website. The website address is http://www.fmbonline.com. The
link to the Securities and Exchange Commission is on the About F&M Bank
page.
Stockholder
Proposals, Nominations and Notices
Under the
Rules of the Securities and Exchange Commission, if a stockholder intends to
include a proposal in the Company’s proxy statement and form of proxy for
presentation at the Company’s 2009 Annual Meeting of Stockholders, the proposal
must be received by the Company at its principal executive offices by December 19, 2008. In addition to
these advance notice requirements, there are other requirements that a
stockholder must meet in order to have a proposal included in the Company’s
proxy statement under the rules of the Securities and Exchange
Commission.
In
addition, Article III, Section 3.4 of the By-Laws of the Company
provides a procedure for nomination for election of members of the Board of
Directors of the Company. Nominations for election to the Board of
Directors may be made by the Board of Directors or by any holder of any
outstanding class of capital stock of the Company entitled to vote for the
election of Directors. Nominations, other than those made by the
Board of Directors, shall be made by notification in writing delivered or mailed
to the President of the Company not less than thirty (30) days or more than
sixty (60) days prior to any meeting of stockholders called for election of
Directors, provided, however, that if less than twenty-one (21) days notice
of the meeting is given to stockholders, such nomination shall be mailed or
delivered to the President of the Company not later than the close of business
on the seventh (7th) day
following the day on which the notice of meeting was mailed. If the
Company’s 2009 Annual Meeting of Stockholders is held on the third Monday of May
(as it will be in 2008), any stockholder nomination, to be timely, must be
received by the Company not later than April 18, 2009 and not earlier than
March 19, 2009. Notification must contain certain information as
to each proposed nominee and as to each person acting alone or in conjunction
with one or more persons, in making such nomination or in organizing, directing
or financing such nomination. The Chairman of the meeting may, in his
or her discretion, determine and declare to the meeting that a nomination not
made in accordance with the foregoing procedure shall be
disregarded. A copy of the By-Laws of the Company can be obtained by
written request to the Secretary of the Company, Stephen W. Haley, 111 West
Pine Street, Lodi, CA 95240-2184.
Pursuant
to Article II, Section 2.6 of the Company’s By-Laws, in order for other
business to be properly brought before a meeting by a stockholder, the
stockholder must have given timely notice thereof in writing to the Secretary of
the Company and must have been a stockholder of record at the time such notice
is given. To be timely, a stockholder’s notice shall be delivered to
or mailed (by United States registered mail, return receipt requested) and
received at the principal executive offices of the Company not less than seventy
(70) days nor more than ninety (90) days prior to the first
anniversary date of the preceding year’s annual meeting; provided, however, that
in the event that the date of the annual meeting is advanced by more than twenty
(20) days, or delayed by more than seventy (70) days, from such
anniversary date, notice by a stockholder to be timely must be so delivered or
mailed (by U.S. registered mail, return receipt requested) and received not
earlier than the ninetieth (90th) day
prior to such annual meeting and not later than the close of business on the
later of the seventieth (70th) day
prior to such annual meeting or the tenth (10th) day
following the day on which public announcement of the date of such meeting is
first made. Notice of any stockholder proposal by a stockholder to
properly bring business before the 2009 annual meeting, to be timely, must be
received by the Company no later than March 10, 2009, and no earlier than
February 18, 2009. Such stockholder’s notice to the Secretary must
contain certain additional information, which is more particularly described in
Article II, Section 2.6 of the Company’s By-Laws. No business
shall be conducted at an annual meeting of stockholders unless proposed in
accordance with the foregoing procedures. The Chairman of the meeting
shall, if the factors warrant, determine and declare to the meeting that
business was not properly brought before the meeting in accordance with the
foregoing procedure and such business shall not be transacted.
Other
Matters
The
Management and Directors of the Company are not aware of any other matters to be
presented for consideration at the meeting to be held on May 19, 2008 or any
adjournments or postponements thereof. If any other matters should
properly come before the meeting, it is intended that the persons named in the
enclosed proxy will vote the shares represented thereby in accordance with their
best business judgment, pursuant to the discretionary authority granted
therein.
BY
ORDER OF THE BOARD OF DIRECTORS
|
|
/s/
Stephen W. Haley
|
|
Stephen
W. Haley
|
Secretary
|
25